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#11
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How do I set up automatically suceeding numbers in Word?
That error is telling you that VBA couldn't find any bookmark named "Order"
in your document. Look again at the article -- the second paragraph begins "In the template from which you create the document, insert a bookmark named Order in the location where you want the sequential number to appear." snulton wrote: I have almost completely started over due to receiving a Microsoft Visual Basic Run-time error `5941' The requested memer of the collection does not exist. When I click on the Debug button the line reading ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order, "00#") is hi-lited. "Jay Freedman" wrote: Hi Scott, In VBA, every "Sub" statement must have a matching "End Sub" statement, with all the commands of the macro in between. You have a "Sub MAIN()" statement without any matching "End Sub". Delete the "Sub Main()" line (and optionally also delete the four lines of comments that follow it). Then the "Sub AutoNew()" will match the "End Sub" at the bottom of the code, and that should stop the error message. snulton wrote: Sorry that it has taken so long to get back to you with the on going challenge, I was out of town last week and finally got caught up. After setting up the Macro, upon opening a document I get a variety of error messeges one of which says "Compile error: Expected End Sub" This is what I have set up: Sub MAIN() ' ' AutoExec.MAIN Macro ' Macro created 10/5/2007 by Scott Nulton ' Sub AutoNew() Order = System.PrivateProfileString("C:\Settings.Txt", "MacroSettings", "Order") If Order = "" Then Order = 1 Else Order = Order + 1 End If System.PrivateProfileString("C:\.txt", "MacroSettings", "Order") = Order ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order, "0000#") ActiveDocument.SaveAs FileName:="path" & Format(Order, "0000#") End Sub "Jay Freedman" wrote: I think you're misunderstanding the "00#" expression. That is just supposed to represent the form of the number -- how many digits to display -- and not the number itself. You don't change that expression to the start number. From the example you gave, I suspect what you're trying to do is create a number where the first four digits are the year, the next two are the month, and the last two are a sequence number that starts over at 1 for each month. If that's true, you're going about it wrong -- if you put the fixed string "200710" at the beginning, that's fine for October 2007 but it will be wrong for November, and even more wrong next year. The macro can take care of the year and month for you with just a little extra programming. Replace the lines ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order, "00#") ActiveDocument.SaveAs FileName:="path" & Format(Order, "00#") with these lines (to avoid mistakes, use copy/paste instead of trying to retype): ActiveDocument.Bookmarks("Order").Range.InsertBefo re _ Format(Now, "yyyyMM") & Format(Order, "0#") ActiveDocument.SaveAs FileName:="path" & _ Format(Now, "yyyyMM") & Format(Order, "0#") Note that you have to replace "path" in the third line with the actual path to the folder where you want the document to be saved. The other thing is that, on the first day of each month, you have to delete the Settings.txt file and let the macro create a new one that contains the number 1, so the number in the first document will be like 20071101. On Fri, 5 Oct 2007 16:46:02 -0700, snulton wrote: It was'nt in my Templates folder because I was testing it out before I put it on my Server which is where I store all my templates related to my business. I tried to preset the start number to the next one that we need (i.e."2007100#") but it did not open a successive number it opened a document with a number 2007100120071001. The same thing happened when I had only the three digit number 001 turned into 001001 and it was that way on each one I opened. "Jay Freedman" wrote: Did you set up the macro in a template stored in your Templates folder? Word really doesn't like macros in documents, or in templates that aren't in the Templates folder, because that's a favorite way to spread macro viruses. Assuming it is in a template, go to Tools Macro Security and set the security level to Medium. On the second tab of the dialog, check the box for "Trust all installed templates and add-ins". That should make sure the macros are enabled. The number-format pattern will work with eight digits; just change it to "0000000#". On Fri, 5 Oct 2007 16:08:01 -0700, snulton wrote: I have set up the Macro as on the page however when I attempt to open the template Microsoft Basic pops up with the messege "The macros in this project are disabled. Please refer to the online help or documentation of the host application to determine how to enable macros." then I got a popup trying to debug the first of the last two commands. Also is the value "00#" a locked in numeric value or will it work with eight digits? "Jay Freedman" wrote: snulton wrote: I have a template that has a space for a number. I want each successive document opened using that template to have a new number that is the next number in sucession, i.e. - after opening 20071001, the next time that I access that template should open 2001002. See http://www.word.mvps.org/FAQs/MacrosVBA/NumberDocs.htm. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#12
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How do I set up automatically suceeding numbers in Word?
Yes! I forgot the bookmark. Will the sequencial numbering work if I lock the form when savesd as template? "Jay Freedman" wrote: That error is telling you that VBA couldn't find any bookmark named "Order" in your document. Look again at the article -- the second paragraph begins "In the template from which you create the document, insert a bookmark named Order in the location where you want the sequential number to appear." snulton wrote: I have almost completely started over due to receiving a Microsoft Visual Basic Run-time error `5941' The requested memer of the collection does not exist. When I click on the Debug button the line reading ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order, "00#") is hi-lited. "Jay Freedman" wrote: Hi Scott, In VBA, every "Sub" statement must have a matching "End Sub" statement, with all the commands of the macro in between. You have a "Sub MAIN()" statement without any matching "End Sub". Delete the "Sub Main()" line (and optionally also delete the four lines of comments that follow it). Then the "Sub AutoNew()" will match the "End Sub" at the bottom of the code, and that should stop the error message. snulton wrote: Sorry that it has taken so long to get back to you with the on going challenge, I was out of town last week and finally got caught up. After setting up the Macro, upon opening a document I get a variety of error messeges one of which says "Compile error: Expected End Sub" This is what I have set up: Sub MAIN() ' ' AutoExec.MAIN Macro ' Macro created 10/5/2007 by Scott Nulton ' Sub AutoNew() Order = System.PrivateProfileString("C:\Settings.Txt", "MacroSettings", "Order") If Order = "" Then Order = 1 Else Order = Order + 1 End If System.PrivateProfileString("C:\.txt", "MacroSettings", "Order") = Order ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order, "0000#") ActiveDocument.SaveAs FileName:="path" & Format(Order, "0000#") End Sub "Jay Freedman" wrote: I think you're misunderstanding the "00#" expression. That is just supposed to represent the form of the number -- how many digits to display -- and not the number itself. You don't change that expression to the start number. From the example you gave, I suspect what you're trying to do is create a number where the first four digits are the year, the next two are the month, and the last two are a sequence number that starts over at 1 for each month. If that's true, you're going about it wrong -- if you put the fixed string "200710" at the beginning, that's fine for October 2007 but it will be wrong for November, and even more wrong next year. The macro can take care of the year and month for you with just a little extra programming. Replace the lines ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order, "00#") ActiveDocument.SaveAs FileName:="path" & Format(Order, "00#") with these lines (to avoid mistakes, use copy/paste instead of trying to retype): ActiveDocument.Bookmarks("Order").Range.InsertBefo re _ Format(Now, "yyyyMM") & Format(Order, "0#") ActiveDocument.SaveAs FileName:="path" & _ Format(Now, "yyyyMM") & Format(Order, "0#") Note that you have to replace "path" in the third line with the actual path to the folder where you want the document to be saved. The other thing is that, on the first day of each month, you have to delete the Settings.txt file and let the macro create a new one that contains the number 1, so the number in the first document will be like 20071101. On Fri, 5 Oct 2007 16:46:02 -0700, snulton wrote: It was'nt in my Templates folder because I was testing it out before I put it on my Server which is where I store all my templates related to my business. I tried to preset the start number to the next one that we need (i.e."2007100#") but it did not open a successive number it opened a document with a number 2007100120071001. The same thing happened when I had only the three digit number 001 turned into 001001 and it was that way on each one I opened. "Jay Freedman" wrote: Did you set up the macro in a template stored in your Templates folder? Word really doesn't like macros in documents, or in templates that aren't in the Templates folder, because that's a favorite way to spread macro viruses. Assuming it is in a template, go to Tools Macro Security and set the security level to Medium. On the second tab of the dialog, check the box for "Trust all installed templates and add-ins". That should make sure the macros are enabled. The number-format pattern will work with eight digits; just change it to "0000000#". On Fri, 5 Oct 2007 16:08:01 -0700, snulton wrote: I have set up the Macro as on the page however when I attempt to open the template Microsoft Basic pops up with the messege "The macros in this project are disabled. Please refer to the online help or documentation of the host application to determine how to enable macros." then I got a popup trying to debug the first of the last two commands. Also is the value "00#" a locked in numeric value or will it work with eight digits? "Jay Freedman" wrote: snulton wrote: I have a template that has a space for a number. I want each successive document opened using that template to have a new number that is the next number in sucession, i.e. - after opening 20071001, the next time that I access that template should open 2001002. See http://www.word.mvps.org/FAQs/MacrosVBA/NumberDocs.htm. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#13
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How do I set up automatically suceeding numbers in Word?
I now recieve a Run-time error `4605`
This method or property is not available because the object refers to a protected area of the document. "Jay Freedman" wrote: That error is telling you that VBA couldn't find any bookmark named "Order" in your document. Look again at the article -- the second paragraph begins "In the template from which you create the document, insert a bookmark named Order in the location where you want the sequential number to appear." snulton wrote: I have almost completely started over due to receiving a Microsoft Visual Basic Run-time error `5941' The requested memer of the collection does not exist. When I click on the Debug button the line reading ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order, "00#") is hi-lited. "Jay Freedman" wrote: Hi Scott, In VBA, every "Sub" statement must have a matching "End Sub" statement, with all the commands of the macro in between. You have a "Sub MAIN()" statement without any matching "End Sub". Delete the "Sub Main()" line (and optionally also delete the four lines of comments that follow it). Then the "Sub AutoNew()" will match the "End Sub" at the bottom of the code, and that should stop the error message. snulton wrote: Sorry that it has taken so long to get back to you with the on going challenge, I was out of town last week and finally got caught up. After setting up the Macro, upon opening a document I get a variety of error messeges one of which says "Compile error: Expected End Sub" This is what I have set up: Sub MAIN() ' ' AutoExec.MAIN Macro ' Macro created 10/5/2007 by Scott Nulton ' Sub AutoNew() Order = System.PrivateProfileString("C:\Settings.Txt", "MacroSettings", "Order") If Order = "" Then Order = 1 Else Order = Order + 1 End If System.PrivateProfileString("C:\.txt", "MacroSettings", "Order") = Order ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order, "0000#") ActiveDocument.SaveAs FileName:="path" & Format(Order, "0000#") End Sub "Jay Freedman" wrote: I think you're misunderstanding the "00#" expression. That is just supposed to represent the form of the number -- how many digits to display -- and not the number itself. You don't change that expression to the start number. From the example you gave, I suspect what you're trying to do is create a number where the first four digits are the year, the next two are the month, and the last two are a sequence number that starts over at 1 for each month. If that's true, you're going about it wrong -- if you put the fixed string "200710" at the beginning, that's fine for October 2007 but it will be wrong for November, and even more wrong next year. The macro can take care of the year and month for you with just a little extra programming. Replace the lines ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order, "00#") ActiveDocument.SaveAs FileName:="path" & Format(Order, "00#") with these lines (to avoid mistakes, use copy/paste instead of trying to retype): ActiveDocument.Bookmarks("Order").Range.InsertBefo re _ Format(Now, "yyyyMM") & Format(Order, "0#") ActiveDocument.SaveAs FileName:="path" & _ Format(Now, "yyyyMM") & Format(Order, "0#") Note that you have to replace "path" in the third line with the actual path to the folder where you want the document to be saved. The other thing is that, on the first day of each month, you have to delete the Settings.txt file and let the macro create a new one that contains the number 1, so the number in the first document will be like 20071101. On Fri, 5 Oct 2007 16:46:02 -0700, snulton wrote: It was'nt in my Templates folder because I was testing it out before I put it on my Server which is where I store all my templates related to my business. I tried to preset the start number to the next one that we need (i.e."2007100#") but it did not open a successive number it opened a document with a number 2007100120071001. The same thing happened when I had only the three digit number 001 turned into 001001 and it was that way on each one I opened. "Jay Freedman" wrote: Did you set up the macro in a template stored in your Templates folder? Word really doesn't like macros in documents, or in templates that aren't in the Templates folder, because that's a favorite way to spread macro viruses. Assuming it is in a template, go to Tools Macro Security and set the security level to Medium. On the second tab of the dialog, check the box for "Trust all installed templates and add-ins". That should make sure the macros are enabled. The number-format pattern will work with eight digits; just change it to "0000000#". On Fri, 5 Oct 2007 16:08:01 -0700, snulton wrote: I have set up the Macro as on the page however when I attempt to open the template Microsoft Basic pops up with the messege "The macros in this project are disabled. Please refer to the online help or documentation of the host application to determine how to enable macros." then I got a popup trying to debug the first of the last two commands. Also is the value "00#" a locked in numeric value or will it work with eight digits? "Jay Freedman" wrote: snulton wrote: I have a template that has a space for a number. I want each successive document opened using that template to have a new number that is the next number in sucession, i.e. - after opening 20071001, the next time that I access that template should open 2001002. See http://www.word.mvps.org/FAQs/MacrosVBA/NumberDocs.htm. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#14
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How do I set up automatically suceeding numbers in Word?
You can do either of two things:
- In the template, insert continuous-type section breaks before and after the paragraph containing the bookmark. When you protect the document (using the Tools Protect Document menu item, not the lock icon on the Forms toolbar), click the "Select sections" link and uncheck the section that contains the bookmark. - Or, in the macro, insert new code before and after the InsertBefore line like this: If ActiveDocument.ProtectionType wdNoProtection Then ActiveDocument.Unprotect End If ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order, "0000#") ActiveDocument.Protect ActiveDocument.SaveAs FileName:="path" & Format(Order, "0000#") That will turn off the protection just long enough to insert the sequence number, and then turn the protection on again. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. snulton wrote: I now recieve a Run-time error `4605` This method or property is not available because the object refers to a protected area of the document. "Jay Freedman" wrote: That error is telling you that VBA couldn't find any bookmark named "Order" in your document. Look again at the article -- the second paragraph begins "In the template from which you create the document, insert a bookmark named Order in the location where you want the sequential number to appear." snulton wrote: I have almost completely started over due to receiving a Microsoft Visual Basic Run-time error `5941' The requested memer of the collection does not exist. When I click on the Debug button the line reading ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order, "00#") is hi-lited. "Jay Freedman" wrote: Hi Scott, In VBA, every "Sub" statement must have a matching "End Sub" statement, with all the commands of the macro in between. You have a "Sub MAIN()" statement without any matching "End Sub". Delete the "Sub Main()" line (and optionally also delete the four lines of comments that follow it). Then the "Sub AutoNew()" will match the "End Sub" at the bottom of the code, and that should stop the error message. snulton wrote: Sorry that it has taken so long to get back to you with the on going challenge, I was out of town last week and finally got caught up. After setting up the Macro, upon opening a document I get a variety of error messeges one of which says "Compile error: Expected End Sub" This is what I have set up: Sub MAIN() ' ' AutoExec.MAIN Macro ' Macro created 10/5/2007 by Scott Nulton ' Sub AutoNew() Order = System.PrivateProfileString("C:\Settings.Txt", "MacroSettings", "Order") If Order = "" Then Order = 1 Else Order = Order + 1 End If System.PrivateProfileString("C:\.txt", "MacroSettings", "Order") = Order ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order, "0000#") ActiveDocument.SaveAs FileName:="path" & Format(Order, "0000#") End Sub "Jay Freedman" wrote: I think you're misunderstanding the "00#" expression. That is just supposed to represent the form of the number -- how many digits to display -- and not the number itself. You don't change that expression to the start number. From the example you gave, I suspect what you're trying to do is create a number where the first four digits are the year, the next two are the month, and the last two are a sequence number that starts over at 1 for each month. If that's true, you're going about it wrong -- if you put the fixed string "200710" at the beginning, that's fine for October 2007 but it will be wrong for November, and even more wrong next year. The macro can take care of the year and month for you with just a little extra programming. Replace the lines ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order, "00#") ActiveDocument.SaveAs FileName:="path" & Format(Order, "00#") with these lines (to avoid mistakes, use copy/paste instead of trying to retype): ActiveDocument.Bookmarks("Order").Range.InsertBefo re _ Format(Now, "yyyyMM") & Format(Order, "0#") ActiveDocument.SaveAs FileName:="path" & _ Format(Now, "yyyyMM") & Format(Order, "0#") Note that you have to replace "path" in the third line with the actual path to the folder where you want the document to be saved. The other thing is that, on the first day of each month, you have to delete the Settings.txt file and let the macro create a new one that contains the number 1, so the number in the first document will be like 20071101. On Fri, 5 Oct 2007 16:46:02 -0700, snulton wrote: It was'nt in my Templates folder because I was testing it out before I put it on my Server which is where I store all my templates related to my business. I tried to preset the start number to the next one that we need (i.e."2007100#") but it did not open a successive number it opened a document with a number 2007100120071001. The same thing happened when I had only the three digit number 001 turned into 001001 and it was that way on each one I opened. "Jay Freedman" wrote: Did you set up the macro in a template stored in your Templates folder? Word really doesn't like macros in documents, or in templates that aren't in the Templates folder, because that's a favorite way to spread macro viruses. Assuming it is in a template, go to Tools Macro Security and set the security level to Medium. On the second tab of the dialog, check the box for "Trust all installed templates and add-ins". That should make sure the macros are enabled. The number-format pattern will work with eight digits; just change it to "0000000#". On Fri, 5 Oct 2007 16:08:01 -0700, snulton wrote: I have set up the Macro as on the page however when I attempt to open the template Microsoft Basic pops up with the messege "The macros in this project are disabled. Please refer to the online help or documentation of the host application to determine how to enable macros." then I got a popup trying to debug the first of the last two commands. Also is the value "00#" a locked in numeric value or will it work with eight digits? "Jay Freedman" wrote: snulton wrote: I have a template that has a space for a number. I want each successive document opened using that template to have a new number that is the next number in sucession, i.e. - after opening 20071001, the next time that I access that template should open 2001002. See http://www.word.mvps.org/FAQs/MacrosVBA/NumberDocs.htm. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#15
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How do I set up automatically suceeding numbers in Word?
Thank you! One more thing, how do I have different documents have their own
sets of sequencial numbers? Right now the sequence is working but I am using the same "Order" in four different documents, two different contracts, one bid proposal and one invoice. "Jay Freedman" wrote: You can do either of two things: - In the template, insert continuous-type section breaks before and after the paragraph containing the bookmark. When you protect the document (using the Tools Protect Document menu item, not the lock icon on the Forms toolbar), click the "Select sections" link and uncheck the section that contains the bookmark. - Or, in the macro, insert new code before and after the InsertBefore line like this: If ActiveDocument.ProtectionType wdNoProtection Then ActiveDocument.Unprotect End If ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order, "0000#") ActiveDocument.Protect ActiveDocument.SaveAs FileName:="path" & Format(Order, "0000#") That will turn off the protection just long enough to insert the sequence number, and then turn the protection on again. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. snulton wrote: I now recieve a Run-time error `4605` This method or property is not available because the object refers to a protected area of the document. "Jay Freedman" wrote: That error is telling you that VBA couldn't find any bookmark named "Order" in your document. Look again at the article -- the second paragraph begins "In the template from which you create the document, insert a bookmark named Order in the location where you want the sequential number to appear." snulton wrote: I have almost completely started over due to receiving a Microsoft Visual Basic Run-time error `5941' The requested memer of the collection does not exist. When I click on the Debug button the line reading ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order, "00#") is hi-lited. "Jay Freedman" wrote: Hi Scott, In VBA, every "Sub" statement must have a matching "End Sub" statement, with all the commands of the macro in between. You have a "Sub MAIN()" statement without any matching "End Sub". Delete the "Sub Main()" line (and optionally also delete the four lines of comments that follow it). Then the "Sub AutoNew()" will match the "End Sub" at the bottom of the code, and that should stop the error message. snulton wrote: Sorry that it has taken so long to get back to you with the on going challenge, I was out of town last week and finally got caught up. After setting up the Macro, upon opening a document I get a variety of error messeges one of which says "Compile error: Expected End Sub" This is what I have set up: Sub MAIN() ' ' AutoExec.MAIN Macro ' Macro created 10/5/2007 by Scott Nulton ' Sub AutoNew() Order = System.PrivateProfileString("C:\Settings.Txt", "MacroSettings", "Order") If Order = "" Then Order = 1 Else Order = Order + 1 End If System.PrivateProfileString("C:\.txt", "MacroSettings", "Order") = Order ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order, "0000#") ActiveDocument.SaveAs FileName:="path" & Format(Order, "0000#") End Sub "Jay Freedman" wrote: I think you're misunderstanding the "00#" expression. That is just supposed to represent the form of the number -- how many digits to display -- and not the number itself. You don't change that expression to the start number. From the example you gave, I suspect what you're trying to do is create a number where the first four digits are the year, the next two are the month, and the last two are a sequence number that starts over at 1 for each month. If that's true, you're going about it wrong -- if you put the fixed string "200710" at the beginning, that's fine for October 2007 but it will be wrong for November, and even more wrong next year. The macro can take care of the year and month for you with just a little extra programming. Replace the lines ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order, "00#") ActiveDocument.SaveAs FileName:="path" & Format(Order, "00#") with these lines (to avoid mistakes, use copy/paste instead of trying to retype): ActiveDocument.Bookmarks("Order").Range.InsertBefo re _ Format(Now, "yyyyMM") & Format(Order, "0#") ActiveDocument.SaveAs FileName:="path" & _ Format(Now, "yyyyMM") & Format(Order, "0#") Note that you have to replace "path" in the third line with the actual path to the folder where you want the document to be saved. The other thing is that, on the first day of each month, you have to delete the Settings.txt file and let the macro create a new one that contains the number 1, so the number in the first document will be like 20071101. On Fri, 5 Oct 2007 16:46:02 -0700, snulton wrote: It was'nt in my Templates folder because I was testing it out before I put it on my Server which is where I store all my templates related to my business. I tried to preset the start number to the next one that we need (i.e."2007100#") but it did not open a successive number it opened a document with a number 2007100120071001. The same thing happened when I had only the three digit number 001 turned into 001001 and it was that way on each one I opened. "Jay Freedman" wrote: Did you set up the macro in a template stored in your Templates folder? Word really doesn't like macros in documents, or in templates that aren't in the Templates folder, because that's a favorite way to spread macro viruses. Assuming it is in a template, go to Tools Macro Security and set the security level to Medium. On the second tab of the dialog, check the box for "Trust all installed templates and add-ins". That should make sure the macros are enabled. The number-format pattern will work with eight digits; just change it to "0000000#". On Fri, 5 Oct 2007 16:08:01 -0700, snulton wrote: I have set up the Macro as on the page however when I attempt to open the template Microsoft Basic pops up with the messege "The macros in this project are disabled. Please refer to the online help or documentation of the host application to determine how to enable macros." then I got a popup trying to debug the first of the last two commands. Also is the value "00#" a locked in numeric value or will it work with eight digits? "Jay Freedman" wrote: snulton wrote: I have a template that has a space for a number. I want each successive document opened using that template to have a new number that is the next number in sucession, i.e. - after opening 20071001, the next time that I access that template should open 2001002. See http://www.word.mvps.org/FAQs/MacrosVBA/NumberDocs.htm. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#16
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How do I set up automatically suceeding numbers in Word?
First, you have to use a different template for each sequence. Since
you're doing forms of different kinds, I assume that's already true. Then the other part is to visit the macro code in each template and put in a different name for the file that stores the current number. Now they all say "C:\Settings.Txt" in two place (at least I hope they do -- the code you posted before has "C:\.txt" in the second place, which is wrong). On Thu, 18 Oct 2007 14:34:00 -0700, snulton wrote: Thank you! One more thing, how do I have different documents have their own sets of sequencial numbers? Right now the sequence is working but I am using the same "Order" in four different documents, two different contracts, one bid proposal and one invoice. "Jay Freedman" wrote: You can do either of two things: - In the template, insert continuous-type section breaks before and after the paragraph containing the bookmark. When you protect the document (using the Tools Protect Document menu item, not the lock icon on the Forms toolbar), click the "Select sections" link and uncheck the section that contains the bookmark. - Or, in the macro, insert new code before and after the InsertBefore line like this: If ActiveDocument.ProtectionType wdNoProtection Then ActiveDocument.Unprotect End If ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order, "0000#") ActiveDocument.Protect ActiveDocument.SaveAs FileName:="path" & Format(Order, "0000#") That will turn off the protection just long enough to insert the sequence number, and then turn the protection on again. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. snulton wrote: I now recieve a Run-time error `4605` This method or property is not available because the object refers to a protected area of the document. "Jay Freedman" wrote: That error is telling you that VBA couldn't find any bookmark named "Order" in your document. Look again at the article -- the second paragraph begins "In the template from which you create the document, insert a bookmark named Order in the location where you want the sequential number to appear." snulton wrote: I have almost completely started over due to receiving a Microsoft Visual Basic Run-time error `5941' The requested memer of the collection does not exist. When I click on the Debug button the line reading ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order, "00#") is hi-lited. "Jay Freedman" wrote: Hi Scott, In VBA, every "Sub" statement must have a matching "End Sub" statement, with all the commands of the macro in between. You have a "Sub MAIN()" statement without any matching "End Sub". Delete the "Sub Main()" line (and optionally also delete the four lines of comments that follow it). Then the "Sub AutoNew()" will match the "End Sub" at the bottom of the code, and that should stop the error message. snulton wrote: Sorry that it has taken so long to get back to you with the on going challenge, I was out of town last week and finally got caught up. After setting up the Macro, upon opening a document I get a variety of error messeges one of which says "Compile error: Expected End Sub" This is what I have set up: Sub MAIN() ' ' AutoExec.MAIN Macro ' Macro created 10/5/2007 by Scott Nulton ' Sub AutoNew() Order = System.PrivateProfileString("C:\Settings.Txt", "MacroSettings", "Order") If Order = "" Then Order = 1 Else Order = Order + 1 End If System.PrivateProfileString("C:\.txt", "MacroSettings", "Order") = Order ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order, "0000#") ActiveDocument.SaveAs FileName:="path" & Format(Order, "0000#") End Sub "Jay Freedman" wrote: I think you're misunderstanding the "00#" expression. That is just supposed to represent the form of the number -- how many digits to display -- and not the number itself. You don't change that expression to the start number. From the example you gave, I suspect what you're trying to do is create a number where the first four digits are the year, the next two are the month, and the last two are a sequence number that starts over at 1 for each month. If that's true, you're going about it wrong -- if you put the fixed string "200710" at the beginning, that's fine for October 2007 but it will be wrong for November, and even more wrong next year. The macro can take care of the year and month for you with just a little extra programming. Replace the lines ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order, "00#") ActiveDocument.SaveAs FileName:="path" & Format(Order, "00#") with these lines (to avoid mistakes, use copy/paste instead of trying to retype): ActiveDocument.Bookmarks("Order").Range.InsertBefo re _ Format(Now, "yyyyMM") & Format(Order, "0#") ActiveDocument.SaveAs FileName:="path" & _ Format(Now, "yyyyMM") & Format(Order, "0#") Note that you have to replace "path" in the third line with the actual path to the folder where you want the document to be saved. The other thing is that, on the first day of each month, you have to delete the Settings.txt file and let the macro create a new one that contains the number 1, so the number in the first document will be like 20071101. On Fri, 5 Oct 2007 16:46:02 -0700, snulton wrote: It was'nt in my Templates folder because I was testing it out before I put it on my Server which is where I store all my templates related to my business. I tried to preset the start number to the next one that we need (i.e."2007100#") but it did not open a successive number it opened a document with a number 2007100120071001. The same thing happened when I had only the three digit number 001 turned into 001001 and it was that way on each one I opened. "Jay Freedman" wrote: Did you set up the macro in a template stored in your Templates folder? Word really doesn't like macros in documents, or in templates that aren't in the Templates folder, because that's a favorite way to spread macro viruses. Assuming it is in a template, go to Tools Macro Security and set the security level to Medium. On the second tab of the dialog, check the box for "Trust all installed templates and add-ins". That should make sure the macros are enabled. The number-format pattern will work with eight digits; just change it to "0000000#". On Fri, 5 Oct 2007 16:08:01 -0700, snulton wrote: I have set up the Macro as on the page however when I attempt to open the template Microsoft Basic pops up with the messege "The macros in this project are disabled. Please refer to the online help or documentation of the host application to determine how to enable macros." then I got a popup trying to debug the first of the last two commands. Also is the value "00#" a locked in numeric value or will it work with eight digits? "Jay Freedman" wrote: snulton wrote: I have a template that has a space for a number. I want each successive document opened using that template to have a new number that is the next number in sucession, i.e. - after opening 20071001, the next time that I access that template should open 2001002. See http://www.word.mvps.org/FAQs/MacrosVBA/NumberDocs.htm. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#17
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How do I set up automatically suceeding numbers in Word?
Yes, each is a different template for a different kind of Word document.
Sorry to be so dense, but could you give me an example of the different names? I am not sure that I understand. Is there something that I could download that explains it so I don't bother you further? "Jay Freedman" wrote: First, you have to use a different template for each sequence. Since you're doing forms of different kinds, I assume that's already true. Then the other part is to visit the macro code in each template and put in a different name for the file that stores the current number. Now they all say "C:\Settings.Txt" in two place (at least I hope they do -- the code you posted before has "C:\.txt" in the second place, which is wrong). On Thu, 18 Oct 2007 14:34:00 -0700, snulton wrote: Thank you! One more thing, how do I have different documents have their own sets of sequencial numbers? Right now the sequence is working but I am using the same "Order" in four different documents, two different contracts, one bid proposal and one invoice. "Jay Freedman" wrote: You can do either of two things: - In the template, insert continuous-type section breaks before and after the paragraph containing the bookmark. When you protect the document (using the Tools Protect Document menu item, not the lock icon on the Forms toolbar), click the "Select sections" link and uncheck the section that contains the bookmark. - Or, in the macro, insert new code before and after the InsertBefore line like this: If ActiveDocument.ProtectionType wdNoProtection Then ActiveDocument.Unprotect End If ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order, "0000#") ActiveDocument.Protect ActiveDocument.SaveAs FileName:="path" & Format(Order, "0000#") That will turn off the protection just long enough to insert the sequence number, and then turn the protection on again. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. snulton wrote: I now recieve a Run-time error `4605` This method or property is not available because the object refers to a protected area of the document. "Jay Freedman" wrote: That error is telling you that VBA couldn't find any bookmark named "Order" in your document. Look again at the article -- the second paragraph begins "In the template from which you create the document, insert a bookmark named Order in the location where you want the sequential number to appear." snulton wrote: I have almost completely started over due to receiving a Microsoft Visual Basic Run-time error `5941' The requested memer of the collection does not exist. When I click on the Debug button the line reading ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order, "00#") is hi-lited. "Jay Freedman" wrote: Hi Scott, In VBA, every "Sub" statement must have a matching "End Sub" statement, with all the commands of the macro in between. You have a "Sub MAIN()" statement without any matching "End Sub". Delete the "Sub Main()" line (and optionally also delete the four lines of comments that follow it). Then the "Sub AutoNew()" will match the "End Sub" at the bottom of the code, and that should stop the error message. snulton wrote: Sorry that it has taken so long to get back to you with the on going challenge, I was out of town last week and finally got caught up. After setting up the Macro, upon opening a document I get a variety of error messeges one of which says "Compile error: Expected End Sub" This is what I have set up: Sub MAIN() ' ' AutoExec.MAIN Macro ' Macro created 10/5/2007 by Scott Nulton ' Sub AutoNew() Order = System.PrivateProfileString("C:\Settings.Txt", "MacroSettings", "Order") If Order = "" Then Order = 1 Else Order = Order + 1 End If System.PrivateProfileString("C:\.txt", "MacroSettings", "Order") = Order ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order, "0000#") ActiveDocument.SaveAs FileName:="path" & Format(Order, "0000#") End Sub "Jay Freedman" wrote: I think you're misunderstanding the "00#" expression. That is just supposed to represent the form of the number -- how many digits to display -- and not the number itself. You don't change that expression to the start number. From the example you gave, I suspect what you're trying to do is create a number where the first four digits are the year, the next two are the month, and the last two are a sequence number that starts over at 1 for each month. If that's true, you're going about it wrong -- if you put the fixed string "200710" at the beginning, that's fine for October 2007 but it will be wrong for November, and even more wrong next year. The macro can take care of the year and month for you with just a little extra programming. Replace the lines ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order, "00#") ActiveDocument.SaveAs FileName:="path" & Format(Order, "00#") with these lines (to avoid mistakes, use copy/paste instead of trying to retype): ActiveDocument.Bookmarks("Order").Range.InsertBefo re _ Format(Now, "yyyyMM") & Format(Order, "0#") ActiveDocument.SaveAs FileName:="path" & _ Format(Now, "yyyyMM") & Format(Order, "0#") Note that you have to replace "path" in the third line with the actual path to the folder where you want the document to be saved. The other thing is that, on the first day of each month, you have to delete the Settings.txt file and let the macro create a new one that contains the number 1, so the number in the first document will be like 20071101. On Fri, 5 Oct 2007 16:46:02 -0700, snulton wrote: It was'nt in my Templates folder because I was testing it out before I put it on my Server which is where I store all my templates related to my business. I tried to preset the start number to the next one that we need (i.e."2007100#") but it did not open a successive number it opened a document with a number 2007100120071001. The same thing happened when I had only the three digit number 001 turned into 001001 and it was that way on each one I opened. "Jay Freedman" wrote: Did you set up the macro in a template stored in your Templates folder? Word really doesn't like macros in documents, or in templates that aren't in the Templates folder, because that's a favorite way to spread macro viruses. Assuming it is in a template, go to Tools Macro Security and set the security level to Medium. On the second tab of the dialog, check the box for "Trust all installed templates and add-ins". That should make sure the macros are enabled. The number-format pattern will work with eight digits; just change it to "0000000#". On Fri, 5 Oct 2007 16:08:01 -0700, snulton wrote: I have set up the Macro as on the page however when I attempt to open the template Microsoft Basic pops up with the messege "The macros in this project are disabled. Please refer to the online help or documentation of the host application to determine how to enable macros." then I got a popup trying to debug the first of the last two commands. Also is the value "00#" a locked in numeric value or will it work with eight digits? "Jay Freedman" wrote: snulton wrote: I have a template that has a space for a number. I want each successive document opened using that template to have a new number that is the next number in sucession, i.e. - after opening 20071001, the next time that I access that template should open 2001002. See http://www.word.mvps.org/FAQs/MacrosVBA/NumberDocs.htm. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
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How do I set up automatically suceeding numbers in Word?
No download, you're off in an area that's sort of "you just need to
understand what you're doing". :-) Exactly what you use for the names isn't terribly important as long as (a) they're valid file names, (b) there's a different one for each template, and (c) you can recognize them when you see them. So I'll suggest that for each one you take the name of the template (assuming that's something you recognize as being associated with that type of form), add the word "sequence" and the extension ".txt". For example, if you have a template named "Contract A.dot" and one named "Contract B.dot", then the corresponding names inside the macro could be "Contract A sequence.txt" and "Contract B sequence.txt". Put a valid path in front of each name, for example "C:\Contract A sequence.txt", and put that into the macro in the template for Contract A. Put "C:\Contract B sequence.txt" into the macro in the template for Contract B. Do similarly for the other templates -- each one gets a filename in its macro that corresponds to that template only. Am I making sense yet? snulton wrote: Yes, each is a different template for a different kind of Word document. Sorry to be so dense, but could you give me an example of the different names? I am not sure that I understand. Is there something that I could download that explains it so I don't bother you further? "Jay Freedman" wrote: First, you have to use a different template for each sequence. Since you're doing forms of different kinds, I assume that's already true. Then the other part is to visit the macro code in each template and put in a different name for the file that stores the current number. Now they all say "C:\Settings.Txt" in two place (at least I hope they do -- the code you posted before has "C:\.txt" in the second place, which is wrong). On Thu, 18 Oct 2007 14:34:00 -0700, snulton wrote: Thank you! One more thing, how do I have different documents have their own sets of sequencial numbers? Right now the sequence is working but I am using the same "Order" in four different documents, two different contracts, one bid proposal and one invoice. "Jay Freedman" wrote: You can do either of two things: - In the template, insert continuous-type section breaks before and after the paragraph containing the bookmark. When you protect the document (using the Tools Protect Document menu item, not the lock icon on the Forms toolbar), click the "Select sections" link and uncheck the section that contains the bookmark. - Or, in the macro, insert new code before and after the InsertBefore line like this: If ActiveDocument.ProtectionType wdNoProtection Then ActiveDocument.Unprotect End If ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order, "0000#") ActiveDocument.Protect ActiveDocument.SaveAs FileName:="path" & Format(Order, "0000#") That will turn off the protection just long enough to insert the sequence number, and then turn the protection on again. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. snulton wrote: I now recieve a Run-time error `4605` This method or property is not available because the object refers to a protected area of the document. "Jay Freedman" wrote: That error is telling you that VBA couldn't find any bookmark named "Order" in your document. Look again at the article -- the second paragraph begins "In the template from which you create the document, insert a bookmark named Order in the location where you want the sequential number to appear." snulton wrote: I have almost completely started over due to receiving a Microsoft Visual Basic Run-time error `5941' The requested memer of the collection does not exist. When I click on the Debug button the line reading ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order, "00#") is hi-lited. "Jay Freedman" wrote: Hi Scott, In VBA, every "Sub" statement must have a matching "End Sub" statement, with all the commands of the macro in between. You have a "Sub MAIN()" statement without any matching "End Sub". Delete the "Sub Main()" line (and optionally also delete the four lines of comments that follow it). Then the "Sub AutoNew()" will match the "End Sub" at the bottom of the code, and that should stop the error message. snulton wrote: Sorry that it has taken so long to get back to you with the on going challenge, I was out of town last week and finally got caught up. After setting up the Macro, upon opening a document I get a variety of error messeges one of which says "Compile error: Expected End Sub" This is what I have set up: Sub MAIN() ' ' AutoExec.MAIN Macro ' Macro created 10/5/2007 by Scott Nulton ' Sub AutoNew() Order = System.PrivateProfileString("C:\Settings.Txt", "MacroSettings", "Order") If Order = "" Then Order = 1 Else Order = Order + 1 End If System.PrivateProfileString("C:\.txt", "MacroSettings", "Order") = Order ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order, "0000#") ActiveDocument.SaveAs FileName:="path" & Format(Order, "0000#") End Sub "Jay Freedman" wrote: I think you're misunderstanding the "00#" expression. That is just supposed to represent the form of the number -- how many digits to display -- and not the number itself. You don't change that expression to the start number. From the example you gave, I suspect what you're trying to do is create a number where the first four digits are the year, the next two are the month, and the last two are a sequence number that starts over at 1 for each month. If that's true, you're going about it wrong -- if you put the fixed string "200710" at the beginning, that's fine for October 2007 but it will be wrong for November, and even more wrong next year. The macro can take care of the year and month for you with just a little extra programming. Replace the lines ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order, "00#") ActiveDocument.SaveAs FileName:="path" & Format(Order, "00#") with these lines (to avoid mistakes, use copy/paste instead of trying to retype): ActiveDocument.Bookmarks("Order").Range.InsertBefo re _ Format(Now, "yyyyMM") & Format(Order, "0#") ActiveDocument.SaveAs FileName:="path" & _ Format(Now, "yyyyMM") & Format(Order, "0#") Note that you have to replace "path" in the third line with the actual path to the folder where you want the document to be saved. The other thing is that, on the first day of each month, you have to delete the Settings.txt file and let the macro create a new one that contains the number 1, so the number in the first document will be like 20071101. On Fri, 5 Oct 2007 16:46:02 -0700, snulton wrote: It was'nt in my Templates folder because I was testing it out before I put it on my Server which is where I store all my templates related to my business. I tried to preset the start number to the next one that we need (i.e."2007100#") but it did not open a successive number it opened a document with a number 2007100120071001. The same thing happened when I had only the three digit number 001 turned into 001001 and it was that way on each one I opened. "Jay Freedman" wrote: Did you set up the macro in a template stored in your Templates folder? Word really doesn't like macros in documents, or in templates that aren't in the Templates folder, because that's a favorite way to spread macro viruses. Assuming it is in a template, go to Tools Macro Security and set the security level to Medium. On the second tab of the dialog, check the box for "Trust all installed templates and add-ins". That should make sure the macros are enabled. The number-format pattern will work with eight digits; just change it to "0000000#". On Fri, 5 Oct 2007 16:08:01 -0700, snulton wrote: I have set up the Macro as on the page however when I attempt to open the template Microsoft Basic pops up with the messege "The macros in this project are disabled. Please refer to the online help or documentation of the host application to determine how to enable macros." then I got a popup trying to debug the first of the last two commands. Also is the value "00#" a locked in numeric value or will it work with eight digits? "Jay Freedman" wrote: snulton wrote: I have a template that has a space for a number. I want each successive document opened using that template to have a new number that is the next number in sucession, i.e. - after opening 20071001, the next time that I access that template should open 2001002. See http://www.word.mvps.org/FAQs/MacrosVBA/NumberDocs.htm. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#19
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How do I set up automatically suceeding numbers in Word?
If I have it correctly, then:
If the original Macro that you showed me: Sub AutoNew() Order = System.PrivateProfileString(“C:\Settings.Txt”, ”MacroSettings”,”Order) If Order = “” Then Order = 1 Else Order = Order + 1 End If System.PrivateProfileString(“C:\Settings.txt”, “MacroSettings,”Order”) = Order ActiveDocument.Bookmarks(“Order”).Range.Insert Before Format(Order. “0000#”) ActiveDocument.SaveAs FileName:=”path” & Format(Order, “0000#”) End Sub Then the modification would be: Sub AutoNew() Order = System.PrivateProfileString(“C:\RemContract Sequence.Txt”,”MacroSettings”,”Order) If Order = “” Then Order = 1 Else Order = Order + 1 End If System.PrivateProfileString(“C:\RemContract Sequence.Txt”,”MacroSettings”,”Order) = Order ActiveDocument.Bookmarks(“Order”).Range.Insert Before Format(Order. “0000#”) ActiveDocument.SaveAs FileName:=”path” & Format(Order, “0000#”) End Sub Is this correct? "Jay Freedman" wrote: No download, you're off in an area that's sort of "you just need to understand what you're doing". :-) Exactly what you use for the names isn't terribly important as long as (a) they're valid file names, (b) there's a different one for each template, and (c) you can recognize them when you see them. So I'll suggest that for each one you take the name of the template (assuming that's something you recognize as being associated with that type of form), add the word "sequence" and the extension ".txt". For example, if you have a template named "Contract A.dot" and one named "Contract B.dot", then the corresponding names inside the macro could be "Contract A sequence.txt" and "Contract B sequence.txt". Put a valid path in front of each name, for example "C:\Contract A sequence.txt", and put that into the macro in the template for Contract A. Put "C:\Contract B sequence.txt" into the macro in the template for Contract B. Do similarly for the other templates -- each one gets a filename in its macro that corresponds to that template only. Am I making sense yet? snulton wrote: Yes, each is a different template for a different kind of Word document. Sorry to be so dense, but could you give me an example of the different names? I am not sure that I understand. Is there something that I could download that explains it so I don't bother you further? "Jay Freedman" wrote: First, you have to use a different template for each sequence. Since you're doing forms of different kinds, I assume that's already true. Then the other part is to visit the macro code in each template and put in a different name for the file that stores the current number. Now they all say "C:\Settings.Txt" in two place (at least I hope they do -- the code you posted before has "C:\.txt" in the second place, which is wrong). On Thu, 18 Oct 2007 14:34:00 -0700, snulton wrote: Thank you! One more thing, how do I have different documents have their own sets of sequencial numbers? Right now the sequence is working but I am using the same "Order" in four different documents, two different contracts, one bid proposal and one invoice. "Jay Freedman" wrote: You can do either of two things: - In the template, insert continuous-type section breaks before and after the paragraph containing the bookmark. When you protect the document (using the Tools Protect Document menu item, not the lock icon on the Forms toolbar), click the "Select sections" link and uncheck the section that contains the bookmark. - Or, in the macro, insert new code before and after the InsertBefore line like this: If ActiveDocument.ProtectionType wdNoProtection Then ActiveDocument.Unprotect End If ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order, "0000#") ActiveDocument.Protect ActiveDocument.SaveAs FileName:="path" & Format(Order, "0000#") That will turn off the protection just long enough to insert the sequence number, and then turn the protection on again. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. snulton wrote: I now recieve a Run-time error `4605` This method or property is not available because the object refers to a protected area of the document. "Jay Freedman" wrote: That error is telling you that VBA couldn't find any bookmark named "Order" in your document. Look again at the article -- the second paragraph begins "In the template from which you create the document, insert a bookmark named Order in the location where you want the sequential number to appear." snulton wrote: I have almost completely started over due to receiving a Microsoft Visual Basic Run-time error `5941' The requested memer of the collection does not exist. When I click on the Debug button the line reading ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order, "00#") is hi-lited. "Jay Freedman" wrote: Hi Scott, In VBA, every "Sub" statement must have a matching "End Sub" statement, with all the commands of the macro in between. You have a "Sub MAIN()" statement without any matching "End Sub". Delete the "Sub Main()" line (and optionally also delete the four lines of comments that follow it). Then the "Sub AutoNew()" will match the "End Sub" at the bottom of the code, and that should stop the error message. snulton wrote: Sorry that it has taken so long to get back to you with the on going challenge, I was out of town last week and finally got caught up. After setting up the Macro, upon opening a document I get a variety of error messeges one of which says "Compile error: Expected End Sub" This is what I have set up: Sub MAIN() ' ' AutoExec.MAIN Macro ' Macro created 10/5/2007 by Scott Nulton ' Sub AutoNew() Order = System.PrivateProfileString("C:\Settings.Txt", "MacroSettings", "Order") If Order = "" Then Order = 1 Else Order = Order + 1 End If System.PrivateProfileString("C:\.txt", "MacroSettings", "Order") = Order ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order, "0000#") ActiveDocument.SaveAs FileName:="path" & Format(Order, "0000#") End Sub "Jay Freedman" wrote: I think you're misunderstanding the "00#" expression. That is just supposed to represent the form of the number -- how many digits to display -- and not the number itself. You don't change that expression to the start number. From the example you gave, I suspect what you're trying to do is create a number where the first four digits are the year, the next two are the month, and the last two are a sequence number that starts over at 1 for each month. If that's true, you're going about it wrong -- if you put the fixed string "200710" at the beginning, that's fine for October 2007 but it will be wrong for November, and even more wrong next year. The macro can take care of the year and month for you with just a little extra programming. Replace the lines ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order, "00#") ActiveDocument.SaveAs FileName:="path" & Format(Order, "00#") with these lines (to avoid mistakes, use copy/paste instead of trying to retype): ActiveDocument.Bookmarks("Order").Range.InsertBefo re _ Format(Now, "yyyyMM") & Format(Order, "0#") ActiveDocument.SaveAs FileName:="path" & _ Format(Now, "yyyyMM") & Format(Order, "0#") Note that you have to replace "path" in the third line with the actual path to the folder where you want the document to be saved. The other thing is that, on the first day of each month, you have to delete the Settings.txt file and let the macro create a new one that contains the number 1, so the number in the first document will be like 20071101. On Fri, 5 Oct 2007 16:46:02 -0700, snulton wrote: It was'nt in my Templates folder because I was testing it out before I put it on my Server which is where I store all my templates related to my business. I tried to preset the start number to the next one that we need (i.e."2007100#") but it did not open a successive number it opened a document with a number 2007100120071001. The same thing happened when I had only the three digit number 001 turned into 001001 and it was that way on each one I opened. "Jay Freedman" wrote: Did you set up the macro in a template stored in your Templates folder? Word really doesn't like macros in documents, or in templates that aren't in the Templates folder, because that's a favorite way to spread macro viruses. Assuming it is in a template, go to Tools Macro Security and set the security level to Medium. On the second tab of the dialog, check the box for "Trust all installed templates and add-ins". That should make sure the macros are enabled. The number-format pattern will work with eight digits; just change it to "0000000#". On Fri, 5 Oct 2007 16:08:01 -0700, snulton wrote: I have set up the Macro as on the page however when I attempt to open the template Microsoft Basic pops up with the messege "The macros in this project are disabled. Please refer to the online help or documentation of the host application to determine how to enable macros." then I got a popup trying to debug the first of the last two commands. Also is the value "00#" a locked in numeric value or will it work with eight digits? "Jay Freedman" wrote: snulton wrote: I have a template that has a space for a number. I want each successive document opened using that template to have a new number that is the next number in sucession, i.e. - after opening 20071001, the next time that I access that template should open 2001002. See http://www.word.mvps.org/FAQs/MacrosVBA/NumberDocs.htm. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
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How do I set up automatically suceeding numbers in Word?
Yes, that's correct. :-)
snulton wrote: If I have it correctly, then: If the original Macro that you showed me: Sub AutoNew() Order = System.PrivateProfileString("C:\Settings.Txt","Mac roSettings","Order) If Order = "" Then Order = 1 Else Order = Order + 1 End If System.PrivateProfileString("C:\Settings.txt", "MacroSettings,"Order") = Order ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order. "0000#") ActiveDocument.SaveAs FileName:="path" & Format(Order, "0000#") End Sub Then the modification would be: Sub AutoNew() Order = System.PrivateProfileString("C:\RemContract Sequence.Txt","MacroSettings","Order) If Order = "" Then Order = 1 Else Order = Order + 1 End If System.PrivateProfileString("C:\RemContract Sequence.Txt","MacroSettings","Order) = Order ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order. "0000#") ActiveDocument.SaveAs FileName:="path" & Format(Order, "0000#") End Sub Is this correct? "Jay Freedman" wrote: No download, you're off in an area that's sort of "you just need to understand what you're doing". :-) Exactly what you use for the names isn't terribly important as long as (a) they're valid file names, (b) there's a different one for each template, and (c) you can recognize them when you see them. So I'll suggest that for each one you take the name of the template (assuming that's something you recognize as being associated with that type of form), add the word "sequence" and the extension ".txt". For example, if you have a template named "Contract A.dot" and one named "Contract B.dot", then the corresponding names inside the macro could be "Contract A sequence.txt" and "Contract B sequence.txt". Put a valid path in front of each name, for example "C:\Contract A sequence.txt", and put that into the macro in the template for Contract A. Put "C:\Contract B sequence.txt" into the macro in the template for Contract B. Do similarly for the other templates -- each one gets a filename in its macro that corresponds to that template only. Am I making sense yet? snulton wrote: Yes, each is a different template for a different kind of Word document. Sorry to be so dense, but could you give me an example of the different names? I am not sure that I understand. Is there something that I could download that explains it so I don't bother you further? "Jay Freedman" wrote: First, you have to use a different template for each sequence. Since you're doing forms of different kinds, I assume that's already true. Then the other part is to visit the macro code in each template and put in a different name for the file that stores the current number. Now they all say "C:\Settings.Txt" in two place (at least I hope they do -- the code you posted before has "C:\.txt" in the second place, which is wrong). On Thu, 18 Oct 2007 14:34:00 -0700, snulton wrote: Thank you! One more thing, how do I have different documents have their own sets of sequencial numbers? Right now the sequence is working but I am using the same "Order" in four different documents, two different contracts, one bid proposal and one invoice. "Jay Freedman" wrote: You can do either of two things: - In the template, insert continuous-type section breaks before and after the paragraph containing the bookmark. When you protect the document (using the Tools Protect Document menu item, not the lock icon on the Forms toolbar), click the "Select sections" link and uncheck the section that contains the bookmark. - Or, in the macro, insert new code before and after the InsertBefore line like this: If ActiveDocument.ProtectionType wdNoProtection Then ActiveDocument.Unprotect End If ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order, "0000#") ActiveDocument.Protect ActiveDocument.SaveAs FileName:="path" & Format(Order, "0000#") That will turn off the protection just long enough to insert the sequence number, and then turn the protection on again. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. snulton wrote: I now recieve a Run-time error `4605` This method or property is not available because the object refers to a protected area of the document. "Jay Freedman" wrote: That error is telling you that VBA couldn't find any bookmark named "Order" in your document. Look again at the article -- the second paragraph begins "In the template from which you create the document, insert a bookmark named Order in the location where you want the sequential number to appear." snulton wrote: I have almost completely started over due to receiving a Microsoft Visual Basic Run-time error `5941' The requested memer of the collection does not exist. When I click on the Debug button the line reading ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order, "00#") is hi-lited. "Jay Freedman" wrote: Hi Scott, In VBA, every "Sub" statement must have a matching "End Sub" statement, with all the commands of the macro in between. You have a "Sub MAIN()" statement without any matching "End Sub". Delete the "Sub Main()" line (and optionally also delete the four lines of comments that follow it). Then the "Sub AutoNew()" will match the "End Sub" at the bottom of the code, and that should stop the error message. snulton wrote: Sorry that it has taken so long to get back to you with the on going challenge, I was out of town last week and finally got caught up. After setting up the Macro, upon opening a document I get a variety of error messeges one of which says "Compile error: Expected End Sub" This is what I have set up: Sub MAIN() ' ' AutoExec.MAIN Macro ' Macro created 10/5/2007 by Scott Nulton ' Sub AutoNew() Order = System.PrivateProfileString("C:\Settings.Txt", "MacroSettings", "Order") If Order = "" Then Order = 1 Else Order = Order + 1 End If System.PrivateProfileString("C:\.txt", "MacroSettings", "Order") = Order ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order, "0000#") ActiveDocument.SaveAs FileName:="path" & Format(Order, "0000#") End Sub "Jay Freedman" wrote: I think you're misunderstanding the "00#" expression. That is just supposed to represent the form of the number -- how many digits to display -- and not the number itself. You don't change that expression to the start number. From the example you gave, I suspect what you're trying to do is create a number where the first four digits are the year, the next two are the month, and the last two are a sequence number that starts over at 1 for each month. If that's true, you're going about it wrong -- if you put the fixed string "200710" at the beginning, that's fine for October 2007 but it will be wrong for November, and even more wrong next year. The macro can take care of the year and month for you with just a little extra programming. Replace the lines ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order, "00#") ActiveDocument.SaveAs FileName:="path" & Format(Order, "00#") with these lines (to avoid mistakes, use copy/paste instead of trying to retype): ActiveDocument.Bookmarks("Order").Range.InsertBefo re _ Format(Now, "yyyyMM") & Format(Order, "0#") ActiveDocument.SaveAs FileName:="path" & _ Format(Now, "yyyyMM") & Format(Order, "0#") Note that you have to replace "path" in the third line with the actual path to the folder where you want the document to be saved. The other thing is that, on the first day of each month, you have to delete the Settings.txt file and let the macro create a new one that contains the number 1, so the number in the first document will be like 20071101. On Fri, 5 Oct 2007 16:46:02 -0700, snulton wrote: It was'nt in my Templates folder because I was testing it out before I put it on my Server which is where I store all my templates related to my business. I tried to preset the start number to the next one that we need (i.e."2007100#") but it did not open a successive number it opened a document with a number 2007100120071001. The same thing happened when I had only the three digit number 001 turned into 001001 and it was that way on each one I opened. "Jay Freedman" wrote: Did you set up the macro in a template stored in your Templates folder? Word really doesn't like macros in documents, or in templates that aren't in the Templates folder, because that's a favorite way to spread macro viruses. Assuming it is in a template, go to Tools Macro Security and set the security level to Medium. On the second tab of the dialog, check the box for "Trust all installed templates and add-ins". That should make sure the macros are enabled. The number-format pattern will work with eight digits; just change it to "0000000#". On Fri, 5 Oct 2007 16:08:01 -0700, snulton wrote: I have set up the Macro as on the page however when I attempt to open the template Microsoft Basic pops up with the messege "The macros in this project are disabled. Please refer to the online help or documentation of the host application to determine how to enable macros." then I got a popup trying to debug the first of the last two commands. Also is the value "00#" a locked in numeric value or will it work with eight digits? "Jay Freedman" wrote: snulton wrote: I have a template that has a space for a number. I want each successive document opened using that template to have a new number that is the next number in sucession, i.e. - after opening 20071001, the next time that I access that template should open 2001002. See http://www.word.mvps.org/FAQs/MacrosVBA/NumberDocs.htm. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
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