TOC Question

Hello,

I'm building material for a training course. I’m hoping I’m not the first
one to need this kind of fix and the solution is a question of inserting a
/switch that I don’t know about into the TOC field.

Here's the pitch:

* I need to develop a solution using Word 2003 for a client that is using
Word 2000

* The solution involves creating a Table of Contents (TOC) that correctly
paginates a large document

* The training material took up too much memory / file size so it has been
broken into 14 individual files. One for each module or chapter in the course

* The first file contains a table of contents

* Correct me if I'm wrong but I'm assuming I need to use the Master Document
feature within a new (i.e. 15th file) to compile a TOC for all the 14 files
that contain material for the entire course

* So far, so good:

- The TOC works fine after I create a new file and compile a TOC using
the 'Insert sub-document' command within the Master Document / Outline
feature (once for each of the 14 sub-documents)

- I've built the TOC so that only Heading Levels 1 and 2 are included

Here's the twist:

* I need the TOC to ignore every second page or, put another way, I need the
TOC to ignore pages that have odd numbering

Here's why:

* Imagine a 3 ring binder open and two pages laid out in front of you. One
to the left and the one to the right

* The RIGHT-hand page has the following attributes:
- it contains the training material for the trainees / participants

- These page #'s are displayed on the status bar as occurring on
EVEN pages (e.g. 2, 4, 6 ... 28, 30, etc.)

- Heading 1 and Heading 2 from these pages MUST be included in the TOC

* The LEFT-hand page has the following attributes:
- it contains a guide / notation / tricks / tips for the trainer on
how to deliver the course (some would call this the Trainers / Facilitators
Guide)

- For the sake of the trainer I’ve assigned a half value to the odd
page number using the following code { = page } /2 + 1}. In this way the page
number displayed is increased by .5. e.g. 1.5, 2.5, 3.5, 4.5, 21.5 23.5,
etc.). This hasn’t been a problem for the compilation of the TOC

- These page #'s are displayed on the status bar as occurring on
ODD pages (e.g. 1, 3, 5 ... 21, 23, etc.)

- Any headings from these pages (level 4, 5, etc.) MUST BE EXCLUDED
in the TOC. And this is currently the case.

Here's the summary:

* While the headings that occur within the odd+0.5 pages from the
Facilitators Guide / left pages are not included in the TOC the pages that
they occupy are still being accounted for in the TOC. That is to say that
only the even/right hand pages are displayed in the TOC but the pagination is
incorrect. The page number assigned is actually twice the value of the page
it actually occurs on. E.g. The beginning of Chapter 5 on page 50 is
displayed in the TOC as page 100.

* At the end of the day I need a TOC that only includes the even pages and
assigns a value to them such as they appear within the document(s) itself.
E.g. if the first page of the 5th chapter / file displays page number 50 in
the footer (remember this file occurs as a subdocument in a master document),
I need this same number to be displayed in the TOC.

* As it stands the even pages are given the value assigned to them by Word
in the status bar. E.g. that page #50 above is displayed as page number 100
in the TOC.

* As I mentioned above, I’m hoping I’m not the first one to need this kind
of fix and the solution is a question of inserting a /switch that I don’t
know about into the TOC field.

I’d appreciate your help to bring about a solution.

Dann
Toronto, Canada

Make clone styles (match formatting) of your headings 1 and 2 for use in the
trainers guide, called, say, TGHd1. Make sure the paragraph outline level is
set to body text. You could also use unused built-in heading levels formatted
to look like Headings 1 & 2. Either way a TOC with a \o 1-2 switch would
not catch these headings.

If the headings on the training guide pages need to have the same paragraph
outline levels as the student guide, replace the \o switch and its argument
in the TOC field with \t "Heading 1,1, Heading 1,2".

You did not have to use master documents for this. RD field can be used to
collect TOC information from different documents. See
http://www.shaunakelly.com/word/toc/CreateATOC.html.

PamC

Dan wrote:
Hello,

I'm building material for a training course. I’m hoping I’m not the first
one to need this kind of fix and the solution is a question of inserting a
/switch that I don’t know about into the TOC field.

Here's the pitch:

* I need to develop a solution using Word 2003 for a client that is using
Word 2000

* The solution involves creating a Table of Contents (TOC) that correctly
paginates a large document

* The training material took up too much memory / file size so it has been
broken into 14 individual files. One for each module or chapter in the course

* The first file contains a table of contents

* Correct me if I'm wrong but I'm assuming I need to use the Master Document
feature within a new (i.e. 15th file) to compile a TOC for all the 14 files
that contain material for the entire course

* So far, so good:

- The TOC works fine after I create a new file and compile a TOC using
the 'Insert sub-document' command within the Master Document / Outline
feature (once for each of the 14 sub-documents)

- I've built the TOC so that only Heading Levels 1 and 2 are included

Here's the twist:

* I need the TOC to ignore every second page or, put another way, I need the
TOC to ignore pages that have odd numbering

Here's why:

* Imagine a 3 ring binder open and two pages laid out in front of you. One
to the left and the one to the right

* The RIGHT-hand page has the following attributes:
- it contains the training material for the trainees / participants

- These page #'s are displayed on the status bar as occurring on
EVEN pages (e.g. 2, 4, 6 ... 28, 30, etc.)

- Heading 1 and Heading 2 from these pages MUST be included in the TOC

* The LEFT-hand page has the following attributes:
- it contains a guide / notation / tricks / tips for the trainer on
how to deliver the course (some would call this the Trainers / Facilitators
Guide)

- For the sake of the trainer I’ve assigned a half value to the odd
page number using the following code { = page } /2 + 1}. In this way the page
number displayed is increased by .5. e.g. 1.5, 2.5, 3.5, 4.5, 21.5 23.5,
etc.). This hasn’t been a problem for the compilation of the TOC

- These page #'s are displayed on the status bar as occurring on
ODD pages (e.g. 1, 3, 5 ... 21, 23, etc.)

- Any headings from these pages (level 4, 5, etc.) MUST BE EXCLUDED
in the TOC. And this is currently the case.

Here's the summary:

* While the headings that occur within the odd+0.5 pages from the
Facilitators Guide / left pages are not included in the TOC the pages that
they occupy are still being accounted for in the TOC. That is to say that
only the even/right hand pages are displayed in the TOC but the pagination is
incorrect. The page number assigned is actually twice the value of the page
it actually occurs on. E.g. The beginning of Chapter 5 on page 50 is
displayed in the TOC as page 100.

* At the end of the day I need a TOC that only includes the even pages and
assigns a value to them such as they appear within the document(s) itself.
E.g. if the first page of the 5th chapter / file displays page number 50 in
the footer (remember this file occurs as a subdocument in a master document),
I need this same number to be displayed in the TOC.

* As it stands the even pages are given the value assigned to them by Word
in the status bar. E.g. that page #50 above is displayed as page number 100
in the TOC.

* As I mentioned above, I’m hoping I’m not the first one to need this kind
of fix and the solution is a question of inserting a /switch that I don’t
know about into the TOC field.

I’d appreciate your help to bring about a solution.

Dann
Toronto, Canada

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Thanks Pam. I'm actually looking for someone to finish this work for me. I
know this is not the place for solicitation. How can I contact you or provide
you with my contact information?

"Dan" wrote:

Hello,

I'm building material for a training course. I’m hoping I’m not the first
one to need this kind of fix and the solution is a question of inserting a
/switch that I don’t know about into the TOC field.

Here's the pitch:

* I need to develop a solution using Word 2003 for a client that is using
Word 2000

* The solution involves creating a Table of Contents (TOC) that correctly
paginates a large document

* The training material took up too much memory / file size so it has been
broken into 14 individual files. One for each module or chapter in the course

* The first file contains a table of contents

* Correct me if I'm wrong but I'm assuming I need to use the Master Document
feature within a new (i.e. 15th file) to compile a TOC for all the 14 files
that contain material for the entire course

* So far, so good:

- The TOC works fine after I create a new file and compile a TOC using
the 'Insert sub-document' command within the Master Document / Outline
feature (once for each of the 14 sub-documents)

- I've built the TOC so that only Heading Levels 1 and 2 are included

Here's the twist:

* I need the TOC to ignore every second page or, put another way, I need the
TOC to ignore pages that have odd numbering

Here's why:

* Imagine a 3 ring binder open and two pages laid out in front of you. One
to the left and the one to the right

* The RIGHT-hand page has the following attributes:
- it contains the training material for the trainees / participants

- These page #'s are displayed on the status bar as occurring on
EVEN pages (e.g. 2, 4, 6 ... 28, 30, etc.)

- Heading 1 and Heading 2 from these pages MUST be included in the TOC

* The LEFT-hand page has the following attributes:
- it contains a guide / notation / tricks / tips for the trainer on
how to deliver the course (some would call this the Trainers / Facilitators
Guide)

- For the sake of the trainer I’ve assigned a half value to the odd
page number using the following code { = page } /2 + 1}. In this way the page
number displayed is increased by .5. e.g. 1.5, 2.5, 3.5, 4.5, 21.5 23.5,
etc.). This hasn’t been a problem for the compilation of the TOC

- These page #'s are displayed on the status bar as occurring on
ODD pages (e.g. 1, 3, 5 ... 21, 23, etc.)

- Any headings from these pages (level 4, 5, etc.) MUST BE EXCLUDED
in the TOC. And this is currently the case.

Here's the summary:

* While the headings that occur within the odd+0.5 pages from the
Facilitators Guide / left pages are not included in the TOC the pages that
they occupy are still being accounted for in the TOC. That is to say that
only the even/right hand pages are displayed in the TOC but the pagination is
incorrect. The page number assigned is actually twice the value of the page
it actually occurs on. E.g. The beginning of Chapter 5 on page 50 is
displayed in the TOC as page 100.

* At the end of the day I need a TOC that only includes the even pages and
assigns a value to them such as they appear within the document(s) itself.
E.g. if the first page of the 5th chapter / file displays page number 50 in
the footer (remember this file occurs as a subdocument in a master document),
I need this same number to be displayed in the TOC.

* As it stands the even pages are given the value assigned to them by Word
in the status bar. E.g. that page #50 above is displayed as page number 100
in the TOC.

* As I mentioned above, I’m hoping I’m not the first one to need this kind
of fix and the solution is a question of inserting a /switch that I don’t
know about into the TOC field.

I’d appreciate your help to bring about a solution.

Dann
Toronto, Canada

Dann:

Please send your information to me at pamcasREMOVETHISATcomcast.net.

PamC



Dan wrote:
Thanks Pam. I'm actually looking for someone to finish this work for me. I
know this is not the place for solicitation. How can I contact you or provide
you with my contact information?

Hello,

[quoted text clipped - 89 lines]
Dann
Toronto, Canada

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