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Combining info for mailing labels
I have a basic spreadsheet with contact information. The way it is set up is
that everyone has their own entry, even if there are several people living in the same address. How do I set up my spreadsheet so that it amalgomates all names in the same household? I want to sent one Christmas card per household and hopefully address it to all people within that home. My colums are First Name, Last Name, Address, City, Postal Code. I have 30000 names in this list so I am hoping Excel can do some of the footwork. |
#2
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Combining info for mailing labels
First sort your data by Address, City and Postal Code
Delete any blank rows at the top Next insert a column between Last name and Address Put in a formula to merge the first and last name =concatenate(A1," ",B1) this will take A B John Smith and make A B C John Smith John Smith then you can use a small macro to combine. Copy the sheet so you are not working on your original data just to be safe. Sub mergenames() Range("C1").Select Do While ActiveCell Empty 'MATCH ADDRESS, CITY AND POSTAL CODE If ActiveCell.Offset(0, 1) = ActiveCell.Offset(1, 1) And _ ActiveCell.Offset(0, 2) = ActiveCell.Offset(1, 2) And _ ActiveCell.Offset(0, 3) = ActiveCell.Offset(1, 3) Then 'COMBINE NAME AND DELETE ActiveCell = ActiveCell & ", " & ActiveCell.Offset(1, 0) ActiveCell.Offset(1, 0).Select Selection.EntireRow.Delete Else ActiveCell.Offset(1, 0).Select End If Loop End Sub -- If this helps, please remember to click yes. "Laura D." wrote: I have a basic spreadsheet with contact information. The way it is set up is that everyone has their own entry, even if there are several people living in the same address. How do I set up my spreadsheet so that it amalgomates all names in the same household? I want to sent one Christmas card per household and hopefully address it to all people within that home. My colums are First Name, Last Name, Address, City, Postal Code. I have 30000 names in this list so I am hoping Excel can do some of the footwork. |
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