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#1
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Can I make a distribution list by using categories
I have been reading these other questions on this issue, but I am apparently
missing something. Can some one give me a step by step process to do the following: I have been trying for a week without success. 1. How do I send an e-mail to ALL of my contacts in a particular category? 2. How can I add all of the contacts in a particular category to a distribution list? Thanks |
#2
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1. Group By Category (use the Group By Box) and then select that group and
drag to the Outbox. They'll drop into a new email. You can then drag their names into the BCC field. You could also email merge to this Category group - select them, Tools | Mailmerge | to email | type subject line | OK | insert the Merge Fields ( not word fields) click Merge to email | OK. Ta da!! 2. You'll get better functionality from using Groups as described above. And there's no way I know of to make a DL from a Category group. I recommend everyone learn how to manipulate data in table views using the Field chooser, Group by box and Sorting by clicking on column headers - have a play. Judy Gleeson - MVP Outlook Acorn Training and Consulting Canberra, Australia see what Outlook training can do to improve productivity: http://www.acorntraining.com.au/pdfd...ithOutlook.pps www.acorntraining.com.au/productivit.htm "George" wrote in message ... I have been reading these other questions on this issue, but I am apparently missing something. Can some one give me a step by step process to do the following: I have been trying for a week without success. 1. How do I send an e-mail to ALL of my contacts in a particular category? 2. How can I add all of the contacts in a particular category to a distribution list? Thanks |
#3
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George wrote:
1. How do I send an e-mail to ALL of my contacts in a particular category? Change to the By Category view, click the first contact in the category, press shift and click the last contact in the category, right-click the selection and choose "New Message to Contact". 2. How can I add all of the contacts in a particular category to a distribution list? Since you can send a message to everyone in a category, a DL isn't required. -- Brian Tillman |
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