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#1
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How install stencils for shapes found on web?
Hi,
The general question is "When shape search finds shapes on the Web, how can you get the stencil and install it locally?" The specific situation is below. I have Visio Professional 2003 SP1 installed. I am working on process models and started with the Cross Functional Flowchart template. This template provides three stencils: Arrow Shapes, Basic Flowchart Shapes, and Cross Functional Flowchart Shapes. I need to show events in my process model. None of the three default stencils has this shape so I searched for it. In the Shape Search options (Tools - Options...) I have the search results sorted by group so I can see what stencil a shape belongs to. I like to see the original stencil because many times if the stencil has one shape I'm looking for, it has other shapes I need as well. When I search for an event shape, results are found from seven stencils. Six of the seven stencils are installed locally and are visible under File - Shapes. The seventh stencil is labeled "Business Process Modeling Notation Shapes (US units).VSS". Where is this stencil? The shape search looks locally and on the Web. This stencil is not installed in Visio (i.e. not visible under File - Shapes). I've searched Microsoft Office Online, my hard drive, and Googled it and I can't find this stencil. Help! Can anyone tell me how to find and install this stencil? Thanks in advance, Tom |
#2
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This stencil is only available from the web. You cannot make the stencil
local to my knowledge, but you can save local copies of all the shapes in it. Click on the icon next to your search term to save the results as a new stencil. Alternatively, right click on an individual shape and add it to My Shapes or another custom stencil. -- Mark Nelson Microsoft Corporation This posting is provided "AS IS" with no warranties, and confers no rights. "tlonski" wrote in message ... Hi, The general question is "When shape search finds shapes on the Web, how can you get the stencil and install it locally?" The specific situation is below. I have Visio Professional 2003 SP1 installed. I am working on process models and started with the Cross Functional Flowchart template. This template provides three stencils: Arrow Shapes, Basic Flowchart Shapes, and Cross Functional Flowchart Shapes. I need to show events in my process model. None of the three default stencils has this shape so I searched for it. In the Shape Search options (Tools - Options...) I have the search results sorted by group so I can see what stencil a shape belongs to. I like to see the original stencil because many times if the stencil has one shape I'm looking for, it has other shapes I need as well. When I search for an event shape, results are found from seven stencils. Six of the seven stencils are installed locally and are visible under File - Shapes. The seventh stencil is labeled "Business Process Modeling Notation Shapes (US units).VSS". Where is this stencil? The shape search looks locally and on the Web. This stencil is not installed in Visio (i.e. not visible under File - Shapes). I've searched Microsoft Office Online, my hard drive, and Googled it and I can't find this stencil. Help! Can anyone tell me how to find and install this stencil? Thanks in advance, Tom |
#3
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Hi Mark,
You say "...you can save local copies of all the shapes in it." in your post, but that's my dilemma. How can I find all the shapes in a Web stencil when I can't see the stencil or download it? I understand how to save an individual shape that I've found on the Web to another stencil (thus making a local copy). Now that I've found one shape in a Web stencil, how do I find the other shapes in that Web stencil? As I wrote the paragraph above, it occured to me to try using Visio's shape search to look for the Web stencil. While using the full name (Business Process Modeling Notation Shapes (US units).VSS) didn't work, shortening it to "Business Process Modeling Notation" found 39 shapes. Voila! Is there a better way to find all the shapes that belong to a web stencil? I have several concerns about using shape search to find what's on a web stencil: #1 - Shape search is looking at the shape keywords. For this method to work, the stencil name must always be included as keywords on every shape in the stencil. It appears to have worked this time, but won't work in general. For example, if I search for "Blocks Raised", I get no results even though that is a stencil provided with Visio. Likewise, if I search for "UML", I get over 100 results from the eight UML stencils provided with Visio. #2 - Even when shapes are found using this method, there's no way of determining that you have all the shapes in the stencil. I found 39 shapes in the example above, but the stencil could have more shapes for all I know. #3 - I've used Visio for years. Aren't stencils a fundamental concept of Visio for organizing and managing shapes? Searching shape keywords to back into finding a stencil seems to violate Visio's conceptual principles (i.e. how Visio organizes itself and the logical model it presents to users so it appears consistent and is easier to use). So, while I may have stumbled on a workaround for this one instance, the general question remains "How can I find all the shapes that belong to a web stencil?" Thanks for the response. It helped me get closer to a solution. Regards. "Mark Nelson [MS]" wrote: This stencil is only available from the web. You cannot make the stencil local to my knowledge, but you can save local copies of all the shapes in it. Click on the icon next to your search term to save the results as a new stencil. Alternatively, right click on an individual shape and add it to My Shapes or another custom stencil. -- Mark Nelson Microsoft Corporation This posting is provided "AS IS" with no warranties, and confers no rights. "tlonski" wrote in message ... Hi, The general question is "When shape search finds shapes on the Web, how can you get the stencil and install it locally?" The specific situation is below. I have Visio Professional 2003 SP1 installed. I am working on process models and started with the Cross Functional Flowchart template. This template provides three stencils: Arrow Shapes, Basic Flowchart Shapes, and Cross Functional Flowchart Shapes. I need to show events in my process model. None of the three default stencils has this shape so I searched for it. In the Shape Search options (Tools - Options...) I have the search results sorted by group so I can see what stencil a shape belongs to. I like to see the original stencil because many times if the stencil has one shape I'm looking for, it has other shapes I need as well. When I search for an event shape, results are found from seven stencils. Six of the seven stencils are installed locally and are visible under File - Shapes. The seventh stencil is labeled "Business Process Modeling Notation Shapes (US units).VSS". Where is this stencil? The shape search looks locally and on the Web. This stencil is not installed in Visio (i.e. not visible under File - Shapes). I've searched Microsoft Office Online, my hard drive, and Googled it and I can't find this stencil. Help! Can anyone tell me how to find and install this stencil? Thanks in advance, Tom |
#4
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No, there's no great solution here. Most shapes in the same stencil have a
keyword in common. That is especially true for content that is only available from the web. -- Mark Nelson Microsoft Corporation This posting is provided "AS IS" with no warranties, and confers no rights. "tlonski" wrote in message ... Hi Mark, You say "...you can save local copies of all the shapes in it." in your post, but that's my dilemma. How can I find all the shapes in a Web stencil when I can't see the stencil or download it? I understand how to save an individual shape that I've found on the Web to another stencil (thus making a local copy). Now that I've found one shape in a Web stencil, how do I find the other shapes in that Web stencil? As I wrote the paragraph above, it occured to me to try using Visio's shape search to look for the Web stencil. While using the full name (Business Process Modeling Notation Shapes (US units).VSS) didn't work, shortening it to "Business Process Modeling Notation" found 39 shapes. Voila! Is there a better way to find all the shapes that belong to a web stencil? I have several concerns about using shape search to find what's on a web stencil: #1 - Shape search is looking at the shape keywords. For this method to work, the stencil name must always be included as keywords on every shape in the stencil. It appears to have worked this time, but won't work in general. For example, if I search for "Blocks Raised", I get no results even though that is a stencil provided with Visio. Likewise, if I search for "UML", I get over 100 results from the eight UML stencils provided with Visio. #2 - Even when shapes are found using this method, there's no way of determining that you have all the shapes in the stencil. I found 39 shapes in the example above, but the stencil could have more shapes for all I know. #3 - I've used Visio for years. Aren't stencils a fundamental concept of Visio for organizing and managing shapes? Searching shape keywords to back into finding a stencil seems to violate Visio's conceptual principles (i.e. how Visio organizes itself and the logical model it presents to users so it appears consistent and is easier to use). So, while I may have stumbled on a workaround for this one instance, the general question remains "How can I find all the shapes that belong to a web stencil?" Thanks for the response. It helped me get closer to a solution. Regards. "Mark Nelson [MS]" wrote: This stencil is only available from the web. You cannot make the stencil local to my knowledge, but you can save local copies of all the shapes in it. Click on the icon next to your search term to save the results as a new stencil. Alternatively, right click on an individual shape and add it to My Shapes or another custom stencil. -- Mark Nelson Microsoft Corporation This posting is provided "AS IS" with no warranties, and confers no rights. "tlonski" wrote in message ... Hi, The general question is "When shape search finds shapes on the Web, how can you get the stencil and install it locally?" The specific situation is below. I have Visio Professional 2003 SP1 installed. I am working on process models and started with the Cross Functional Flowchart template. This template provides three stencils: Arrow Shapes, Basic Flowchart Shapes, and Cross Functional Flowchart Shapes. I need to show events in my process model. None of the three default stencils has this shape so I searched for it. In the Shape Search options (Tools - Options...) I have the search results sorted by group so I can see what stencil a shape belongs to. I like to see the original stencil because many times if the stencil has one shape I'm looking for, it has other shapes I need as well. When I search for an event shape, results are found from seven stencils. Six of the seven stencils are installed locally and are visible under File - Shapes. The seventh stencil is labeled "Business Process Modeling Notation Shapes (US units).VSS". Where is this stencil? The shape search looks locally and on the Web. This stencil is not installed in Visio (i.e. not visible under File - Shapes). I've searched Microsoft Office Online, my hard drive, and Googled it and I can't find this stencil. Help! Can anyone tell me how to find and install this stencil? Thanks in advance, Tom |
#5
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Thanks for the help Mark. That's what I guessed but it's good to have it
confirmed. How can I submit this as a Visio suggestion/product enhancement to Microsoft? Do I repost this thread as a "suggestion to Microsoft" instead of a "question"? "Mark Nelson [MS]" wrote: No, there's no great solution here. Most shapes in the same stencil have a keyword in common. That is especially true for content that is only available from the web. -- Mark Nelson Microsoft Corporation This posting is provided "AS IS" with no warranties, and confers no rights. "tlonski" wrote in message ... Hi Mark, You say "...you can save local copies of all the shapes in it." in your post, but that's my dilemma. How can I find all the shapes in a Web stencil when I can't see the stencil or download it? I understand how to save an individual shape that I've found on the Web to another stencil (thus making a local copy). Now that I've found one shape in a Web stencil, how do I find the other shapes in that Web stencil? As I wrote the paragraph above, it occured to me to try using Visio's shape search to look for the Web stencil. While using the full name (Business Process Modeling Notation Shapes (US units).VSS) didn't work, shortening it to "Business Process Modeling Notation" found 39 shapes. Voila! Is there a better way to find all the shapes that belong to a web stencil? I have several concerns about using shape search to find what's on a web stencil: #1 - Shape search is looking at the shape keywords. For this method to work, the stencil name must always be included as keywords on every shape in the stencil. It appears to have worked this time, but won't work in general. For example, if I search for "Blocks Raised", I get no results even though that is a stencil provided with Visio. Likewise, if I search for "UML", I get over 100 results from the eight UML stencils provided with Visio. #2 - Even when shapes are found using this method, there's no way of determining that you have all the shapes in the stencil. I found 39 shapes in the example above, but the stencil could have more shapes for all I know. #3 - I've used Visio for years. Aren't stencils a fundamental concept of Visio for organizing and managing shapes? Searching shape keywords to back into finding a stencil seems to violate Visio's conceptual principles (i.e. how Visio organizes itself and the logical model it presents to users so it appears consistent and is easier to use). So, while I may have stumbled on a workaround for this one instance, the general question remains "How can I find all the shapes that belong to a web stencil?" Thanks for the response. It helped me get closer to a solution. Regards. "Mark Nelson [MS]" wrote: This stencil is only available from the web. You cannot make the stencil local to my knowledge, but you can save local copies of all the shapes in it. Click on the icon next to your search term to save the results as a new stencil. Alternatively, right click on an individual shape and add it to My Shapes or another custom stencil. -- Mark Nelson Microsoft Corporation This posting is provided "AS IS" with no warranties, and confers no rights. "tlonski" wrote in message ... Hi, The general question is "When shape search finds shapes on the Web, how can you get the stencil and install it locally?" The specific situation is below. I have Visio Professional 2003 SP1 installed. I am working on process models and started with the Cross Functional Flowchart template. This template provides three stencils: Arrow Shapes, Basic Flowchart Shapes, and Cross Functional Flowchart Shapes. I need to show events in my process model. None of the three default stencils has this shape so I searched for it. In the Shape Search options (Tools - Options...) I have the search results sorted by group so I can see what stencil a shape belongs to. I like to see the original stencil because many times if the stencil has one shape I'm looking for, it has other shapes I need as well. When I search for an event shape, results are found from seven stencils. Six of the seven stencils are installed locally and are visible under File - Shapes. The seventh stencil is labeled "Business Process Modeling Notation Shapes (US units).VSS". Where is this stencil? The shape search looks locally and on the Web. This stencil is not installed in Visio (i.e. not visible under File - Shapes). I've searched Microsoft Office Online, my hard drive, and Googled it and I can't find this stencil. Help! Can anyone tell me how to find and install this stencil? Thanks in advance, Tom |
#6
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#7
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#9
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Thanks. I've submitted the suggestion here as well. Hope you had a great
Thanksgiving. Cheers. "Mark Nelson [MS]" wrote: Hmm. It seems as though Microsoft has updated its product support web site. You now can go online to submit suggestions rather than use e-mail. I have a copy of your suggestion for my own records but you should also go he http://register.microsoft.com/mswish...=en-us&gssnb=1 -- Mark Nelson Microsoft Corporation This posting is provided "AS IS" with no warranties, and confers no rights. "tlonski" wrote in message ... Hmm. I've posted a suggestion to the newsgroup. I also tried the e-mail address, but I got an error from Microsoft saying that e-mail address does not exist. I looked at the "Contact Us" information on the Visio home page but the "Make A Suggestion" link looks like it posts to this newsgroup. Let me know if there's a different e-mail address I should use. "Mark Nelson [MS]" wrote: I believe so. I'm using Outlook Express, so I don't get the fancy newsgroup features. You can also send e-mail to . -- Mark Nelson Microsoft Corporation This posting is provided "AS IS" with no warranties, and confers no rights. "tlonski" wrote in message ... Thanks for the help Mark. That's what I guessed but it's good to have it confirmed. How can I submit this as a Visio suggestion/product enhancement to Microsoft? Do I repost this thread as a "suggestion to Microsoft" instead of a "question"? "Mark Nelson [MS]" wrote: No, there's no great solution here. Most shapes in the same stencil have a keyword in common. That is especially true for content that is only available from the web. -- Mark Nelson Microsoft Corporation This posting is provided "AS IS" with no warranties, and confers no rights. "tlonski" wrote in message ... Hi Mark, You say "...you can save local copies of all the shapes in it." in your post, but that's my dilemma. How can I find all the shapes in a Web stencil when I can't see the stencil or download it? I understand how to save an individual shape that I've found on the Web to another stencil (thus making a local copy). Now that I've found one shape in a Web stencil, how do I find the other shapes in that Web stencil? As I wrote the paragraph above, it occured to me to try using Visio's shape search to look for the Web stencil. While using the full name (Business Process Modeling Notation Shapes (US units).VSS) didn't work, shortening it to "Business Process Modeling Notation" found 39 shapes. Voila! Is there a better way to find all the shapes that belong to a web stencil? I have several concerns about using shape search to find what's on a web stencil: #1 - Shape search is looking at the shape keywords. For this method to work, the stencil name must always be included as keywords on every shape in the stencil. It appears to have worked this time, but won't work in general. For example, if I search for "Blocks Raised", I get no results even though that is a stencil provided with Visio. Likewise, if I search for "UML", I get over 100 results from the eight UML stencils provided with Visio. #2 - Even when shapes are found using this method, there's no way of determining that you have all the shapes in the stencil. I found 39 shapes in the example above, but the stencil could have more shapes for all I know. #3 - I've used Visio for years. Aren't stencils a fundamental concept of Visio for organizing and managing shapes? Searching shape keywords to back into finding a stencil seems to violate Visio's conceptual principles (i.e. how Visio organizes itself and the logical model it presents to users so it appears consistent and is easier to use). So, while I may have stumbled on a workaround for this one instance, the general question remains "How can I find all the shapes that belong to a web stencil?" Thanks for the response. It helped me get closer to a solution. Regards. "Mark Nelson [MS]" wrote: This stencil is only available from the web. You cannot make the stencil local to my knowledge, but you can save local copies of all the shapes in it. Click on the icon next to your search term to save the results as a new stencil. Alternatively, right click on an individual shape and add it to My Shapes or another custom stencil. -- Mark Nelson Microsoft Corporation This posting is provided "AS IS" with no warranties, and confers no rights. "tlonski" wrote in message ... Hi, The general question is "When shape search finds shapes on the Web, how can you get the stencil and install it locally?" The specific situation is below. I have Visio Professional 2003 SP1 installed. I am working on process models and started with the Cross Functional Flowchart template. This template provides three stencils: Arrow Shapes, Basic Flowchart Shapes, and Cross Functional Flowchart Shapes. I need to show events in my process model. None of the three default stencils has this shape so I searched for it. In the Shape Search options (Tools - Options...) I have the search results sorted by group so I can see what stencil a shape belongs to. I like to see the original stencil because many times if the stencil has one shape I'm looking for, it has other shapes I need as well. When I search for an event shape, results are found from seven stencils. Six of the seven stencils are installed locally and are visible under File - Shapes. The seventh stencil is labeled "Business Process Modeling Notation Shapes (US units).VSS". Where is this stencil? The shape search looks locally and on the Web. This stencil is not installed in Visio (i.e. not visible under File - Shapes). I've searched Microsoft Office Online, my hard drive, and Googled it and I can't find this stencil. Help! Can anyone tell me how to find and install this stencil? Thanks in advance, Tom |
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