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#1
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assure that style defs are uniform?
I'm using Word 2000 on Windows 2000.
I'm working on a lengthy document (about 300 pages). Since the document has been evolving over time, it's been touched by multiple people. What's resulted is that some people made direct formatting changes to paragraphs. (Instead of editing the Style, they changed the font or paragraph settings for individual paragraphs.) There are several categories of Styles that must be uniform--we have to remove all direct formatting. How can I make certain Styles have the same font size/definition, for example? Just going back into the Style doesn't override the direct formatting that's been done to individual paragraphs that use that Style. I don't want to eliminate do anything that will risk eliminating the direct formatting that we're want to remain in the document. I know how to do this in FrameMaker, but I can't figure out how to do it in Word...? |
#2
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Hi, Barbara,
You can strip all direct formatting from a paragraph (or many selected paragraphs at once) by pressing Ctrl+Q to clear direct paragraph formatting and Ctrl+Spacebar to clear direct character formatting. If there is some direct formatting that needs to stay put, you'll need to do this piecemeal throughout the document. Or, you can do this for certain styles throughout the whole document at once, using a simple VBA macro (code and instructions follow). To do this for the entire document at once (for just certain styles), you can run this macro (replacing the style names in the code below with the ones for which you want direct formatting stripped, and adding addition style names to that same line of code, if necessary) to do it all at once for only specified styles : For Each apar In ActiveDocument.Paragraphs If apar.Style = "Heading 1" Or apar.Style = "Heading 2" Or apar.Style = "MyStyle" Then apar.Range.Select With Selection .Font.Reset .ParagraphFormat.Reset End With End If Next apar To use this code, go to Tools, Macro, Macros and type 'ResetStyles' in the Macro Name text box, and then click Create. Word will open the VB Editor and set up a macro for you -- by default, that macro is saved in Normal.dot, so it will be accessible to all of your documents. Copy the code above and paste it right where Word has placed your insertion point in the VB Editor. Then, edit the style names and add others as needed, as mentioned above. To run the macro on your document -- just go back to Tools, Macro, Macros in Word -- select ResetStyles from the list of macro names that appears and click Run. You could then add the macro to a shortcut key, toolbar, or a specific template, etc -- but you don't need to. Hope these options help. Stephanie Krieger author of Microsoft Office Document Designer (from Microsoft Press) email: MODD_2003 at msn dot com blog: arouet.net -----Original Message----- I'm using Word 2000 on Windows 2000. I'm working on a lengthy document (about 300 pages). Since the document has been evolving over time, it's been touched by multiple people. What's resulted is that some people made direct formatting changes to paragraphs. (Instead of editing the Style, they changed the font or paragraph settings for individual paragraphs.) There are several categories of Styles that must be uniform--we have to remove all direct formatting. How can I make certain Styles have the same font size/definition, for example? Just going back into the Style doesn't override the direct formatting that's been done to individual paragraphs that use that Style. I don't want to eliminate do anything that will risk eliminating the direct formatting that we're want to remain in the document. I know how to do this in FrameMaker, but I can't figure out how to do it in Word...? . |
#3
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Hi, Barbara,
You can strip all direct formatting from a paragraph (or many selected paragraphs at once) by pressing Ctrl+Q to clear direct paragraph formatting and Ctrl+Spacebar to clear direct character formatting. If there is some direct formatting that needs to stay put, you'll need to do this piecemeal throughout the document. Or, you can do this for certain styles throughout the whole document at once, using a simple VBA macro (code and instructions follow). To do this for the entire document at once (for just certain styles), you can run this macro (replacing the style names in the code below with the ones for which you want direct formatting stripped, and adding addition style names to that same line of code, if necessary) to do it all at once for only specified styles : For Each apar In ActiveDocument.Paragraphs If apar.Style = "Heading 1" Or apar.Style = "Heading 2" Or apar.Style = "MyStyle" Then apar.Range.Select With Selection .Font.Reset .ParagraphFormat.Reset End With End If Next apar To use this code, go to Tools, Macro, Macros and type 'ResetStyles' in the Macro Name text box, and then click Create. Word will open the VB Editor and set up a macro for you -- by default, that macro is saved in Normal.dot, so it will be accessible to all of your documents. Copy the code above and paste it right where Word has placed your insertion point in the VB Editor. Then, edit the style names and add others as needed, as mentioned above. To run the macro on your document -- just go back to Tools, Macro, Macros in Word -- select ResetStyles from the list of macro names that appears and click Run. You could then add the macro to a shortcut key, toolbar, or a specific template, etc -- but you don't need to. Hope these options help. Stephanie Krieger author of Microsoft Office Document Designer (from Microsoft Press) email: MODD_2003 at msn dot com blog: arouet.net -----Original Message----- I'm using Word 2000 on Windows 2000. I'm working on a lengthy document (about 300 pages). Since the document has been evolving over time, it's been touched by multiple people. What's resulted is that some people made direct formatting changes to paragraphs. (Instead of editing the Style, they changed the font or paragraph settings for individual paragraphs.) There are several categories of Styles that must be uniform--we have to remove all direct formatting. How can I make certain Styles have the same font size/definition, for example? Just going back into the Style doesn't override the direct formatting that's been done to individual paragraphs that use that Style. I don't want to eliminate do anything that will risk eliminating the direct formatting that we're want to remain in the document. I know how to do this in FrameMaker, but I can't figure out how to do it in Word...? . |
#4
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Hi, Barbara,
If my earlier post doesn't answer all your questions -- feel free to drop me an email. I won't be back on newsgroups this week. Stephanie email: MODD_2003 at msn dot com -----Original Message----- Hi, Barbara, You can strip all direct formatting from a paragraph (or many selected paragraphs at once) by pressing Ctrl+Q to clear direct paragraph formatting and Ctrl+Spacebar to clear direct character formatting. If there is some direct formatting that needs to stay put, you'll need to do this piecemeal throughout the document. Or, you can do this for certain styles throughout the whole document at once, using a simple VBA macro (code and instructions follow). To do this for the entire document at once (for just certain styles), you can run this macro (replacing the style names in the code below with the ones for which you want direct formatting stripped, and adding addition style names to that same line of code, if necessary) to do it all at once for only specified styles : For Each apar In ActiveDocument.Paragraphs If apar.Style = "Heading 1" Or apar.Style = "Heading 2" Or apar.Style = "MyStyle" Then apar.Range.Select With Selection .Font.Reset .ParagraphFormat.Reset End With End If Next apar To use this code, go to Tools, Macro, Macros and type 'ResetStyles' in the Macro Name text box, and then click Create. Word will open the VB Editor and set up a macro for you -- by default, that macro is saved in Normal.dot, so it will be accessible to all of your documents. Copy the code above and paste it right where Word has placed your insertion point in the VB Editor. Then, edit the style names and add others as needed, as mentioned above. To run the macro on your document -- just go back to Tools, Macro, Macros in Word -- select ResetStyles from the list of macro names that appears and click Run. You could then add the macro to a shortcut key, toolbar, or a specific template, etc -- but you don't need to. Hope these options help. Stephanie Krieger author of Microsoft Office Document Designer (from Microsoft Press) email: MODD_2003 at msn dot com blog: arouet.net -----Original Message----- I'm using Word 2000 on Windows 2000. I'm working on a lengthy document (about 300 pages). Since the document has been evolving over time, it's been touched by multiple people. What's resulted is that some people made direct formatting changes to paragraphs. (Instead of editing the Style, they changed the font or paragraph settings for individual paragraphs.) There are several categories of Styles that must be uniform--we have to remove all direct formatting. How can I make certain Styles have the same font size/definition, for example? Just going back into the Style doesn't override the direct formatting that's been done to individual paragraphs that use that Style. I don't want to eliminate do anything that will risk eliminating the direct formatting that we're want to remain in the document. I know how to do this in FrameMaker, but I can't figure out how to do it in Word...? . . |
#5
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Hi, Barbara,
If my earlier post doesn't answer all your questions -- feel free to drop me an email. I won't be back on newsgroups this week. Stephanie email: MODD_2003 at msn dot com -----Original Message----- Hi, Barbara, You can strip all direct formatting from a paragraph (or many selected paragraphs at once) by pressing Ctrl+Q to clear direct paragraph formatting and Ctrl+Spacebar to clear direct character formatting. If there is some direct formatting that needs to stay put, you'll need to do this piecemeal throughout the document. Or, you can do this for certain styles throughout the whole document at once, using a simple VBA macro (code and instructions follow). To do this for the entire document at once (for just certain styles), you can run this macro (replacing the style names in the code below with the ones for which you want direct formatting stripped, and adding addition style names to that same line of code, if necessary) to do it all at once for only specified styles : For Each apar In ActiveDocument.Paragraphs If apar.Style = "Heading 1" Or apar.Style = "Heading 2" Or apar.Style = "MyStyle" Then apar.Range.Select With Selection .Font.Reset .ParagraphFormat.Reset End With End If Next apar To use this code, go to Tools, Macro, Macros and type 'ResetStyles' in the Macro Name text box, and then click Create. Word will open the VB Editor and set up a macro for you -- by default, that macro is saved in Normal.dot, so it will be accessible to all of your documents. Copy the code above and paste it right where Word has placed your insertion point in the VB Editor. Then, edit the style names and add others as needed, as mentioned above. To run the macro on your document -- just go back to Tools, Macro, Macros in Word -- select ResetStyles from the list of macro names that appears and click Run. You could then add the macro to a shortcut key, toolbar, or a specific template, etc -- but you don't need to. Hope these options help. Stephanie Krieger author of Microsoft Office Document Designer (from Microsoft Press) email: MODD_2003 at msn dot com blog: arouet.net -----Original Message----- I'm using Word 2000 on Windows 2000. I'm working on a lengthy document (about 300 pages). Since the document has been evolving over time, it's been touched by multiple people. What's resulted is that some people made direct formatting changes to paragraphs. (Instead of editing the Style, they changed the font or paragraph settings for individual paragraphs.) There are several categories of Styles that must be uniform--we have to remove all direct formatting. How can I make certain Styles have the same font size/definition, for example? Just going back into the Style doesn't override the direct formatting that's been done to individual paragraphs that use that Style. I don't want to eliminate do anything that will risk eliminating the direct formatting that we're want to remain in the document. I know how to do this in FrameMaker, but I can't figure out how to do it in Word...? . . |
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