percentage calculation...trying again

Can anyone help please? Report Gross Grand Total and Sales tax Total are off
by a penny or 2

The amounts are being generated by the
sum expression below that calculate unitprice and salestax so users only
need to put the unit price of the item in the Order Details Table. The
line
totals in the report seem to calculate and display properly but the grand
totals are off by a few pennies. The data type for unit price and sales tax
rate is set to currency and 2 decimal places and will not allow input mask
changes. The Main Report Query gross Order Total shows a number like
667.3768 Thanks



----Order Details Table----
OrderDetailID - Primary Key - AutoNumber - Long Integer
OrderID - Text
ProductID - Text
Quantity - Number - Double - Decimal 0
UnitPrice - Currency - Format Currency - Decimal 2
CCSPrice - Currency - Format Currency - Decimal 2
Discount - Currency - Format Currency - Decimal 2


----Order Table----
OrderID - Text
CustomerID - Number - Long Integer - Decimal Auto
EmployeeID - Long Integer - Decimal Auto
OrderDate - Date/Time - Short Date
PurchaseOrderNumber - Text
ShipName - Text
ShipAddress - Text
ShipCity - Text
ShipStateOfProvince - Text
ShipPostalCode - Text
ShipCountry - Text
ShipPhoneNumber - Text
ShipDate - Date/Time - Short Date
ShippingmethodID - Number - Long Integer 0 Deciaml Auto
FreightCharge - Currency - Decimal 2
CityTaxRate - Currency - Format Percent - Deciaml 2 - Default value 0
StateTaxRate - Currency - Format Percent - Deciaml 2 - Default value 0
SalesTaxRate - Currency - Format Percent - Deciaml 2 - Default value 0
ARDetailID - AutoNumber - Long Integer

----Main Report Query----
SELECT DISTINCTROW Orders.OrderID, Orders.CustomerID,
Sum(CCur([Quantity]*[UnitPrice])*100)/100+Sum(CCur([Quantity]*[UnitPrice]*[SalesTaxRate])*100)/100+First(CCur([FreightCharge])*100)/100
AS [Gross Order Total], Sum(CCur([Quantity]*[UnitPrice])*100)/100 AS
[Net
Order Total], Sum(CCur([Quantity]*[UnitPrice]*[SalesTaxRate])*100)/100
AS
[Sales Tax Total], Orders.FreightCharge,
Sum(CCur([Quantity]*[UnitPrice]*[CityTaxRate])*100)/100 AS [City Tax
Total],
Sum(CCur([Quantity]*[UnitPrice]*[StateTaxRate])*100)/100 AS [State Tax
Total], Sum(CCur([Quantity]*[CCSPrice]-[Discount])*100)/100 AS
CCSPricing,
Orders.OrderDate,
Sum(CCur([Quantity]*[UnitPrice])*100)/100-Sum(CCur([Quantity]*[CCSPrice])*100)/100+Sum(CCur([Discount])*100)/100
AS Profit
FROM Orders LEFT JOIN [Order Details] ON Orders.OrderID = [Order
Details].OrderID
GROUP BY Orders.OrderID, Orders.CustomerID, Orders.FreightCharge,
Orders.OrderDate
HAVING (((Orders.OrderDate)=[forms]![Report Date Range]![Beginning
Order
Date] And (Orders.OrderDate)=[forms]![Report Date Range]![Ending Order
Date]));

In the Main Report Query, each record for Gross Order Total is showing 4
numbers to the right of the decimal.


----Main Report----
Record Source - Main Report Query
Filter on - No
Order By On - No
Sorting and Grouping - OrderDate - Ascending
Group Header - No
Group Footer - No
Group on Each Value
Group Interval - 1
Keep Together No

In Report Detail I have Gross Order Total and Sales Tax Total which
seem to
calculate fine...I think. The calculations are incorrect when I Sum
those 2
in the Report footer. This is where I am seeing it off by 1 or 2
pennies.
=Sum([Gross Order Total]) - Running Sum - No
=Sum([Sales Tax Total]) - Running Sum - No

This is not an uncommon problem. What causes this is that each line item
calculation does it's own rounding. But, when you take the total number and
perform the calculation, the rounding can easily cause it to be off by a
penny or two.

The usual technique to cure this is to sum the columns involved rather than
redo the calculation.

--
Dave Hargis, Microsoft Access MVP


"JMS" wrote:

Can anyone help please? Report Gross Grand Total and Sales tax Total are off
by a penny or 2

The amounts are being generated by the
sum expression below that calculate unitprice and salestax so users only
need to put the unit price of the item in the Order Details Table. The
line
totals in the report seem to calculate and display properly but the grand
totals are off by a few pennies. The data type for unit price and sales tax
rate is set to currency and 2 decimal places and will not allow input mask
changes. The Main Report Query gross Order Total shows a number like
667.3768 Thanks



----Order Details Table----
OrderDetailID - Primary Key - AutoNumber - Long Integer
OrderID - Text
ProductID - Text
Quantity - Number - Double - Decimal 0
UnitPrice - Currency - Format Currency - Decimal 2
CCSPrice - Currency - Format Currency - Decimal 2
Discount - Currency - Format Currency - Decimal 2


----Order Table----
OrderID - Text
CustomerID - Number - Long Integer - Decimal Auto
EmployeeID - Long Integer - Decimal Auto
OrderDate - Date/Time - Short Date
PurchaseOrderNumber - Text
ShipName - Text
ShipAddress - Text
ShipCity - Text
ShipStateOfProvince - Text
ShipPostalCode - Text
ShipCountry - Text
ShipPhoneNumber - Text
ShipDate - Date/Time - Short Date
ShippingmethodID - Number - Long Integer 0 Deciaml Auto
FreightCharge - Currency - Decimal 2
CityTaxRate - Currency - Format Percent - Deciaml 2 - Default value 0
StateTaxRate - Currency - Format Percent - Deciaml 2 - Default value 0
SalesTaxRate - Currency - Format Percent - Deciaml 2 - Default value 0
ARDetailID - AutoNumber - Long Integer

----Main Report Query----
SELECT DISTINCTROW Orders.OrderID, Orders.CustomerID,
Sum(CCur([Quantity]*[UnitPrice])*100)/100+Sum(CCur([Quantity]*[UnitPrice]*[SalesTaxRate])*100)/100+First(CCur([FreightCharge])*100)/100
AS [Gross Order Total], Sum(CCur([Quantity]*[UnitPrice])*100)/100 AS
[Net
Order Total], Sum(CCur([Quantity]*[UnitPrice]*[SalesTaxRate])*100)/100
AS
[Sales Tax Total], Orders.FreightCharge,
Sum(CCur([Quantity]*[UnitPrice]*[CityTaxRate])*100)/100 AS [City Tax
Total],
Sum(CCur([Quantity]*[UnitPrice]*[StateTaxRate])*100)/100 AS [State Tax
Total], Sum(CCur([Quantity]*[CCSPrice]-[Discount])*100)/100 AS
CCSPricing,
Orders.OrderDate,
Sum(CCur([Quantity]*[UnitPrice])*100)/100-Sum(CCur([Quantity]*[CCSPrice])*100)/100+Sum(CCur([Discount])*100)/100
AS Profit
FROM Orders LEFT JOIN [Order Details] ON Orders.OrderID = [Order
Details].OrderID
GROUP BY Orders.OrderID, Orders.CustomerID, Orders.FreightCharge,
Orders.OrderDate
HAVING (((Orders.OrderDate)=[forms]![Report Date Range]![Beginning
Order
Date] And (Orders.OrderDate)=[forms]![Report Date Range]![Ending Order
Date]));

In the Main Report Query, each record for Gross Order Total is showing 4
numbers to the right of the decimal.


----Main Report----
Record Source - Main Report Query
Filter on - No
Order By On - No
Sorting and Grouping - OrderDate - Ascending
Group Header - No
Group Footer - No
Group on Each Value
Group Interval - 1
Keep Together No

In Report Detail I have Gross Order Total and Sales Tax Total which
seem to
calculate fine...I think. The calculations are incorrect when I Sum
those 2
in the Report footer. This is where I am seeing it off by 1 or 2
pennies.
=Sum([Gross Order Total]) - Running Sum - No
=Sum([Sales Tax Total]) - Running Sum - No

Currency is four decimal, so multiplication of two currency numbers will
require 8 decimals to be exact. Furthermore, your quantity field is a
double-float, and the whole double multiplication in

Sum(CCur([Quantity]*[UnitPrice]*[SalesTaxRate])*100)/100


is converted to a double-float representation, thanks to quantity not being
a currency neither an integer, BEFORE being converted back to currency.

Instead, try:


SUM( INT( 0.5+ CDec(quantity) * CDec(unitPrice) * CDec(salesTaxeRate) *
100 ) / 100



since a DECimal number allows more room for decimal digits, that Currency,
and the double multiplication working only with CDec, results in a CDec
result. The INT( x *100) /100 truncates (does not round, just truncate) the
result to 2 decimals. I used INT(0.5 +x*100)/100 to round, rather than to
truncate.




Hoping it may help,
Vanderghast, Access MVP



"JMS" wrote in message
...
Can anyone help please? Report Gross Grand Total and Sales tax Total are
off
by a penny or 2

The amounts are being generated by the
sum expression below that calculate unitprice and salestax so users only
need to put the unit price of the item in the Order Details Table. The
line
totals in the report seem to calculate and display properly but the grand
totals are off by a few pennies. The data type for unit price and sales
tax
rate is set to currency and 2 decimal places and will not allow input mask
changes. The Main Report Query gross Order Total shows a number like
667.3768 Thanks



----Order Details Table----
OrderDetailID - Primary Key - AutoNumber - Long Integer
OrderID - Text
ProductID - Text
Quantity - Number - Double - Decimal 0
UnitPrice - Currency - Format Currency - Decimal 2
CCSPrice - Currency - Format Currency - Decimal 2
Discount - Currency - Format Currency - Decimal 2


----Order Table----
OrderID - Text
CustomerID - Number - Long Integer - Decimal Auto
EmployeeID - Long Integer - Decimal Auto
OrderDate - Date/Time - Short Date
PurchaseOrderNumber - Text
ShipName - Text
ShipAddress - Text
ShipCity - Text
ShipStateOfProvince - Text
ShipPostalCode - Text
ShipCountry - Text
ShipPhoneNumber - Text
ShipDate - Date/Time - Short Date
ShippingmethodID - Number - Long Integer 0 Deciaml Auto
FreightCharge - Currency - Decimal 2
CityTaxRate - Currency - Format Percent - Deciaml 2 - Default value 0
StateTaxRate - Currency - Format Percent - Deciaml 2 - Default value 0
SalesTaxRate - Currency - Format Percent - Deciaml 2 - Default value 0
ARDetailID - AutoNumber - Long Integer

----Main Report Query----
SELECT DISTINCTROW Orders.OrderID, Orders.CustomerID,
Sum(CCur([Quantity]*[UnitPrice])*100)/100+Sum(CCur([Quantity]*[UnitPrice]*[SalesTaxRate])*100)/100+First(CCur([FreightCharge])*100)/100
AS [Gross Order Total], Sum(CCur([Quantity]*[UnitPrice])*100)/100 AS
[Net
Order Total], Sum(CCur([Quantity]*[UnitPrice]*[SalesTaxRate])*100)/100
AS
[Sales Tax Total], Orders.FreightCharge,
Sum(CCur([Quantity]*[UnitPrice]*[CityTaxRate])*100)/100 AS [City Tax
Total],
Sum(CCur([Quantity]*[UnitPrice]*[StateTaxRate])*100)/100 AS [State Tax
Total], Sum(CCur([Quantity]*[CCSPrice]-[Discount])*100)/100 AS
CCSPricing,
Orders.OrderDate,
Sum(CCur([Quantity]*[UnitPrice])*100)/100-Sum(CCur([Quantity]*[CCSPrice])*100)/100+Sum(CCur([Discount])*100)/100
AS Profit
FROM Orders LEFT JOIN [Order Details] ON Orders.OrderID = [Order
Details].OrderID
GROUP BY Orders.OrderID, Orders.CustomerID, Orders.FreightCharge,
Orders.OrderDate
HAVING (((Orders.OrderDate)=[forms]![Report Date Range]![Beginning
Order
Date] And (Orders.OrderDate)=[forms]![Report Date Range]![Ending Order
Date]));

In the Main Report Query, each record for Gross Order Total is showing 4
numbers to the right of the decimal.


----Main Report----
Record Source - Main Report Query
Filter on - No
Order By On - No
Sorting and Grouping - OrderDate - Ascending
Group Header - No
Group Footer - No
Group on Each Value
Group Interval - 1
Keep Together No

In Report Detail I have Gross Order Total and Sales Tax Total which
seem to
calculate fine...I think. The calculations are incorrect when I Sum
those 2
in the Report footer. This is where I am seeing it off by 1 or 2
pennies.
=Sum([Gross Order Total]) - Running Sum - No
=Sum([Sales Tax Total]) - Running Sum - No

I guess I don't understand because I thought I was doing that already in my
report footer. Please explain....thanks for the reply.

"Klatuu" wrote in message
...
This is not an uncommon problem. What causes this is that each line item
calculation does it's own rounding. But, when you take the total number
and
perform the calculation, the rounding can easily cause it to be off by a
penny or two.

The usual technique to cure this is to sum the columns involved rather
than
redo the calculation.

--
Dave Hargis, Microsoft Access MVP


"JMS" wrote:

Can anyone help please? Report Gross Grand Total and Sales tax Total are
off
by a penny or 2

The amounts are being generated by the
sum expression below that calculate unitprice and salestax so users only
need to put the unit price of the item in the Order Details Table. The
line
totals in the report seem to calculate and display properly but the
grand
totals are off by a few pennies. The data type for unit price and sales
tax
rate is set to currency and 2 decimal places and will not allow input
mask
changes. The Main Report Query gross Order Total shows a number like
667.3768 Thanks



----Order Details Table----
OrderDetailID - Primary Key - AutoNumber - Long Integer
OrderID - Text
ProductID - Text
Quantity - Number - Double - Decimal 0
UnitPrice - Currency - Format Currency - Decimal 2
CCSPrice - Currency - Format Currency - Decimal 2
Discount - Currency - Format Currency - Decimal 2


----Order Table----
OrderID - Text
CustomerID - Number - Long Integer - Decimal Auto
EmployeeID - Long Integer - Decimal Auto
OrderDate - Date/Time - Short Date
PurchaseOrderNumber - Text
ShipName - Text
ShipAddress - Text
ShipCity - Text
ShipStateOfProvince - Text
ShipPostalCode - Text
ShipCountry - Text
ShipPhoneNumber - Text
ShipDate - Date/Time - Short Date
ShippingmethodID - Number - Long Integer 0 Deciaml Auto
FreightCharge - Currency - Decimal 2
CityTaxRate - Currency - Format Percent - Deciaml 2 - Default value 0
StateTaxRate - Currency - Format Percent - Deciaml 2 - Default value 0
SalesTaxRate - Currency - Format Percent - Deciaml 2 - Default value 0
ARDetailID - AutoNumber - Long Integer

----Main Report Query----
SELECT DISTINCTROW Orders.OrderID, Orders.CustomerID,
Sum(CCur([Quantity]*[UnitPrice])*100)/100+Sum(CCur([Quantity]*[UnitPrice]*[SalesTaxRate])*100)/100+First(CCur([FreightCharge])*100)/100
AS [Gross Order Total], Sum(CCur([Quantity]*[UnitPrice])*100)/100 AS
[Net
Order Total], Sum(CCur([Quantity]*[UnitPrice]*[SalesTaxRate])*100)/100
AS
[Sales Tax Total], Orders.FreightCharge,
Sum(CCur([Quantity]*[UnitPrice]*[CityTaxRate])*100)/100 AS [City Tax
Total],
Sum(CCur([Quantity]*[UnitPrice]*[StateTaxRate])*100)/100 AS [State Tax
Total], Sum(CCur([Quantity]*[CCSPrice]-[Discount])*100)/100 AS
CCSPricing,
Orders.OrderDate,
Sum(CCur([Quantity]*[UnitPrice])*100)/100-Sum(CCur([Quantity]*[CCSPrice])*100)/100+Sum(CCur([Discount])*100)/100
AS Profit
FROM Orders LEFT JOIN [Order Details] ON Orders.OrderID = [Order
Details].OrderID
GROUP BY Orders.OrderID, Orders.CustomerID, Orders.FreightCharge,
Orders.OrderDate
HAVING (((Orders.OrderDate)=[forms]![Report Date Range]![Beginning
Order
Date] And (Orders.OrderDate)=[forms]![Report Date Range]![Ending Order
Date]));

In the Main Report Query, each record for Gross Order Total is showing 4
numbers to the right of the decimal.


----Main Report----
Record Source - Main Report Query
Filter on - No
Order By On - No
Sorting and Grouping - OrderDate - Ascending
Group Header - No
Group Footer - No
Group on Each Value
Group Interval - 1
Keep Together No

In Report Detail I have Gross Order Total and Sales Tax Total which
seem to
calculate fine...I think. The calculations are incorrect when I Sum
those 2
in the Report footer. This is where I am seeing it off by 1 or 2
pennies.
=Sum([Gross Order Total]) - Running Sum - No
=Sum([Sales Tax Total]) - Running Sum - No

Hi Michel

I have been using the following in my query:
Sum(CCur([Quantity]*[UnitPrice])*100)/100+Sum(CCur([Quantity]*[UnitPrice]*[SalesTaxRate])*100)/100+First(CCur([FreightCharge])*100)/100

to get my gross order total which includes the salestax and freight.

Are you saying format it like this and how would I include the
FreightCharge? I get an error when I put this in my query "The expression
you entered has a function containing the wrong number of arguments." and
then the cursor goes to the right parenthesis on quantity.

SUM( INT( 0.5+ CDec(quantity) * CDec(unitPrice) * CDec(salesTaxeRate) *
100 ) / 100


thanks for taking the time help...sorry, not real good with access


"Michel Walsh" vanderghast@VirusAreFunnierThanSpam wrote in message
...
Currency is four decimal, so multiplication of two currency numbers will
require 8 decimals to be exact. Furthermore, your quantity field is a
double-float, and the whole double multiplication in

Sum(CCur([Quantity]*[UnitPrice]*[SalesTaxRate])*100)/100


is converted to a double-float representation, thanks to quantity not
being a currency neither an integer, BEFORE being converted back to
currency.

Instead, try:


SUM( INT( 0.5+ CDec(quantity) * CDec(unitPrice) * CDec(salesTaxeRate) *
100 ) / 100



since a DECimal number allows more room for decimal digits, that Currency,
and the double multiplication working only with CDec, results in a CDec
result. The INT( x *100) /100 truncates (does not round, just truncate)
the result to 2 decimals. I used INT(0.5 +x*100)/100 to round, rather
than to truncate.




Hoping it may help,
Vanderghast, Access MVP



"JMS" wrote in message
...
Can anyone help please? Report Gross Grand Total and Sales tax Total are
off
by a penny or 2

The amounts are being generated by the
sum expression below that calculate unitprice and salestax so users only
need to put the unit price of the item in the Order Details Table. The
line
totals in the report seem to calculate and display properly but the grand
totals are off by a few pennies. The data type for unit price and sales
tax
rate is set to currency and 2 decimal places and will not allow input
mask
changes. The Main Report Query gross Order Total shows a number like
667.3768 Thanks



----Order Details Table----
OrderDetailID - Primary Key - AutoNumber - Long Integer
OrderID - Text
ProductID - Text
Quantity - Number - Double - Decimal 0
UnitPrice - Currency - Format Currency - Decimal 2
CCSPrice - Currency - Format Currency - Decimal 2
Discount - Currency - Format Currency - Decimal 2


----Order Table----
OrderID - Text
CustomerID - Number - Long Integer - Decimal Auto
EmployeeID - Long Integer - Decimal Auto
OrderDate - Date/Time - Short Date
PurchaseOrderNumber - Text
ShipName - Text
ShipAddress - Text
ShipCity - Text
ShipStateOfProvince - Text
ShipPostalCode - Text
ShipCountry - Text
ShipPhoneNumber - Text
ShipDate - Date/Time - Short Date
ShippingmethodID - Number - Long Integer 0 Deciaml Auto
FreightCharge - Currency - Decimal 2
CityTaxRate - Currency - Format Percent - Deciaml 2 - Default value 0
StateTaxRate - Currency - Format Percent - Deciaml 2 - Default value 0
SalesTaxRate - Currency - Format Percent - Deciaml 2 - Default value 0
ARDetailID - AutoNumber - Long Integer

----Main Report Query----
SELECT DISTINCTROW Orders.OrderID, Orders.CustomerID,
Sum(CCur([Quantity]*[UnitPrice])*100)/100+Sum(CCur([Quantity]*[UnitPrice]*[SalesTaxRate])*100)/100+First(CCur([FreightCharge])*100)/100
AS [Gross Order Total], Sum(CCur([Quantity]*[UnitPrice])*100)/100 AS
[Net
Order Total], Sum(CCur([Quantity]*[UnitPrice]*[SalesTaxRate])*100)/100
AS
[Sales Tax Total], Orders.FreightCharge,
Sum(CCur([Quantity]*[UnitPrice]*[CityTaxRate])*100)/100 AS [City Tax
Total],
Sum(CCur([Quantity]*[UnitPrice]*[StateTaxRate])*100)/100 AS [State Tax
Total], Sum(CCur([Quantity]*[CCSPrice]-[Discount])*100)/100 AS
CCSPricing,
Orders.OrderDate,
Sum(CCur([Quantity]*[UnitPrice])*100)/100-Sum(CCur([Quantity]*[CCSPrice])*100)/100+Sum(CCur([Discount])*100)/100
AS Profit
FROM Orders LEFT JOIN [Order Details] ON Orders.OrderID = [Order
Details].OrderID
GROUP BY Orders.OrderID, Orders.CustomerID, Orders.FreightCharge,
Orders.OrderDate
HAVING (((Orders.OrderDate)=[forms]![Report Date Range]![Beginning
Order
Date] And (Orders.OrderDate)=[forms]![Report Date Range]![Ending Order
Date]));

In the Main Report Query, each record for Gross Order Total is showing 4
numbers to the right of the decimal.


----Main Report----
Record Source - Main Report Query
Filter on - No
Order By On - No
Sorting and Grouping - OrderDate - Ascending
Group Header - No
Group Footer - No
Group on Each Value
Group Interval - 1
Keep Together No

In Report Detail I have Gross Order Total and Sales Tax Total which
seem to
calculate fine...I think. The calculations are incorrect when I Sum
those 2
in the Report footer. This is where I am seeing it off by 1 or 2
pennies.
=Sum([Gross Order Total]) - Running Sum - No
=Sum([Sales Tax Total]) - Running Sum - No

Was missing a ). Should have been:

SUM(INT(0.5+CDec(quantity)*CDec(unitPrice)*CDec(sa lesTaxeRate)*100)) / 100


Now, instead of:

Sum(CCur([Quantity]*[UnitPrice])*100)/100+Sum(CCur([Quantity]*[UnitPrice]*[SalesTaxRate])*100)/100+First(CCur([FreightCharge])*100)/100

I would try:

Sum(Int(0.5+CDec([Quantity])*CDec([UnitPrice])*100))/100+
Sum(Int(0.5+CDec([Quantity])*CDec([UnitPrice])*CDec([SalesTaxRate])*100))/100+
First(Int(0.5+[FreightCharge]*100))/100


Note that I don't know why you use FIRST, for the last part, I would have
expect MAX, or MIN, ... if not SUM.



Vanderghast, Access MVP


"JMS" wrote in message
...
Hi Michel

I have been using the following in my query:
Sum(CCur([Quantity]*[UnitPrice])*100)/100+Sum(CCur([Quantity]*[UnitPrice]*[SalesTaxRate])*100)/100+First(CCur([FreightCharge])*100)/100

to get my gross order total which includes the salestax and freight.

Are you saying format it like this and how would I include the
FreightCharge? I get an error when I put this in my query "The expression
you entered has a function containing the wrong number of arguments." and
then the cursor goes to the right parenthesis on quantity.

SUM( INT( 0.5+ CDec(quantity) * CDec(unitPrice) * CDec(salesTaxeRate) *
100 ) / 100


thanks for taking the time help...sorry, not real good with access


"Michel Walsh" vanderghast@VirusAreFunnierThanSpam wrote in message
...
Currency is four decimal, so multiplication of two currency numbers will
require 8 decimals to be exact. Furthermore, your quantity field is a
double-float, and the whole double multiplication in

Sum(CCur([Quantity]*[UnitPrice]*[SalesTaxRate])*100)/100


is converted to a double-float representation, thanks to quantity not
being a currency neither an integer, BEFORE being converted back to
currency.

Instead, try:


SUM( INT( 0.5+ CDec(quantity) * CDec(unitPrice) * CDec(salesTaxeRate)
* 100 ) / 100



since a DECimal number allows more room for decimal digits, that
Currency, and the double multiplication working only with CDec, results
in a CDec result. The INT( x *100) /100 truncates (does not round, just
truncate) the result to 2 decimals. I used INT(0.5 +x*100)/100 to
round, rather than to truncate.




Hoping it may help,
Vanderghast, Access MVP



"JMS" wrote in message
...
Can anyone help please? Report Gross Grand Total and Sales tax Total are
off
by a penny or 2

The amounts are being generated by the
sum expression below that calculate unitprice and salestax so users only
need to put the unit price of the item in the Order Details Table. The
line
totals in the report seem to calculate and display properly but the
grand
totals are off by a few pennies. The data type for unit price and sales
tax
rate is set to currency and 2 decimal places and will not allow input
mask
changes. The Main Report Query gross Order Total shows a number like
667.3768 Thanks



----Order Details Table----
OrderDetailID - Primary Key - AutoNumber - Long Integer
OrderID - Text
ProductID - Text
Quantity - Number - Double - Decimal 0
UnitPrice - Currency - Format Currency - Decimal 2
CCSPrice - Currency - Format Currency - Decimal 2
Discount - Currency - Format Currency - Decimal 2


----Order Table----
OrderID - Text
CustomerID - Number - Long Integer - Decimal Auto
EmployeeID - Long Integer - Decimal Auto
OrderDate - Date/Time - Short Date
PurchaseOrderNumber - Text
ShipName - Text
ShipAddress - Text
ShipCity - Text
ShipStateOfProvince - Text
ShipPostalCode - Text
ShipCountry - Text
ShipPhoneNumber - Text
ShipDate - Date/Time - Short Date
ShippingmethodID - Number - Long Integer 0 Deciaml Auto
FreightCharge - Currency - Decimal 2
CityTaxRate - Currency - Format Percent - Deciaml 2 - Default value 0
StateTaxRate - Currency - Format Percent - Deciaml 2 - Default value 0
SalesTaxRate - Currency - Format Percent - Deciaml 2 - Default value 0
ARDetailID - AutoNumber - Long Integer

----Main Report Query----
SELECT DISTINCTROW Orders.OrderID, Orders.CustomerID,
Sum(CCur([Quantity]*[UnitPrice])*100)/100+Sum(CCur([Quantity]*[UnitPrice]*[SalesTaxRate])*100)/100+First(CCur([FreightCharge])*100)/100
AS [Gross Order Total], Sum(CCur([Quantity]*[UnitPrice])*100)/100 AS
[Net
Order Total], Sum(CCur([Quantity]*[UnitPrice]*[SalesTaxRate])*100)/100
AS
[Sales Tax Total], Orders.FreightCharge,
Sum(CCur([Quantity]*[UnitPrice]*[CityTaxRate])*100)/100 AS [City Tax
Total],
Sum(CCur([Quantity]*[UnitPrice]*[StateTaxRate])*100)/100 AS [State Tax
Total], Sum(CCur([Quantity]*[CCSPrice]-[Discount])*100)/100 AS
CCSPricing,
Orders.OrderDate,
Sum(CCur([Quantity]*[UnitPrice])*100)/100-Sum(CCur([Quantity]*[CCSPrice])*100)/100+Sum(CCur([Discount])*100)/100
AS Profit
FROM Orders LEFT JOIN [Order Details] ON Orders.OrderID = [Order
Details].OrderID
GROUP BY Orders.OrderID, Orders.CustomerID, Orders.FreightCharge,
Orders.OrderDate
HAVING (((Orders.OrderDate)=[forms]![Report Date Range]![Beginning
Order
Date] And (Orders.OrderDate)=[forms]![Report Date Range]![Ending Order
Date]));

In the Main Report Query, each record for Gross Order Total is showing 4
numbers to the right of the decimal.


----Main Report----
Record Source - Main Report Query
Filter on - No
Order By On - No
Sorting and Grouping - OrderDate - Ascending
Group Header - No
Group Footer - No
Group on Each Value
Group Interval - 1
Keep Together No

In Report Detail I have Gross Order Total and Sales Tax Total which
seem to
calculate fine...I think. The calculations are incorrect when I Sum
those 2
in the Report footer. This is where I am seeing it off by 1 or 2
pennies.
=Sum([Gross Order Total]) - Running Sum - No
=Sum([Sales Tax Total]) - Running Sum - No

Still have that same error on the right parenthesis ([Quantity])

On the "First" part, I was taking advice from John Vinson because the
freightcharge was multiplied by the number of items in the order.


"Michel Walsh" vanderghast@VirusAreFunnierThanSpam wrote in message
...
Was missing a ). Should have been:

SUM(INT(0.5+CDec(quantity)*CDec(unitPrice)*CDec(sa lesTaxeRate)*100)) / 100


Now, instead of:

Sum(CCur([Quantity]*[UnitPrice])*100)/100+Sum(CCur([Quantity]*[UnitPrice]*[SalesTaxRate])*100)/100+First(CCur([FreightCharge])*100)/100

I would try:

Sum(Int(0.5+CDec([Quantity])*CDec([UnitPrice])*100))/100+
Sum(Int(0.5+CDec([Quantity])*CDec([UnitPrice])*CDec([SalesTaxRate])*100))/100+
First(Int(0.5+[FreightCharge]*100))/100


Note that I don't know why you use FIRST, for the last part, I would have
expect MAX, or MIN, ... if not SUM.



Vanderghast, Access MVP


"JMS" wrote in message
...
Hi Michel

I have been using the following in my query:
Sum(CCur([Quantity]*[UnitPrice])*100)/100+Sum(CCur([Quantity]*[UnitPrice]*[SalesTaxRate])*100)/100+First(CCur([FreightCharge])*100)/100

to get my gross order total which includes the salestax and freight.

Are you saying format it like this and how would I include the
FreightCharge? I get an error when I put this in my query "The expression
you entered has a function containing the wrong number of arguments." and
then the cursor goes to the right parenthesis on quantity.

SUM( INT( 0.5+ CDec(quantity) * CDec(unitPrice) * CDec(salesTaxeRate)
* 100 ) / 100


thanks for taking the time help...sorry, not real good with access


"Michel Walsh" vanderghast@VirusAreFunnierThanSpam wrote in message
...
Currency is four decimal, so multiplication of two currency numbers will
require 8 decimals to be exact. Furthermore, your quantity field is a
double-float, and the whole double multiplication in

Sum(CCur([Quantity]*[UnitPrice]*[SalesTaxRate])*100)/100


is converted to a double-float representation, thanks to quantity not
being a currency neither an integer, BEFORE being converted back to
currency.

Instead, try:


SUM( INT( 0.5+ CDec(quantity) * CDec(unitPrice) * CDec(salesTaxeRate)
* 100 ) / 100



since a DECimal number allows more room for decimal digits, that
Currency, and the double multiplication working only with CDec, results
in a CDec result. The INT( x *100) /100 truncates (does not round, just
truncate) the result to 2 decimals. I used INT(0.5 +x*100)/100 to
round, rather than to truncate.




Hoping it may help,
Vanderghast, Access MVP



"JMS" wrote in message
...
Can anyone help please? Report Gross Grand Total and Sales tax Total
are off
by a penny or 2

The amounts are being generated by the
sum expression below that calculate unitprice and salestax so users
only
need to put the unit price of the item in the Order Details Table. The
line
totals in the report seem to calculate and display properly but the
grand
totals are off by a few pennies. The data type for unit price and sales
tax
rate is set to currency and 2 decimal places and will not allow input
mask
changes. The Main Report Query gross Order Total shows a number like
667.3768 Thanks



----Order Details Table----
OrderDetailID - Primary Key - AutoNumber - Long Integer
OrderID - Text
ProductID - Text
Quantity - Number - Double - Decimal 0
UnitPrice - Currency - Format Currency - Decimal 2
CCSPrice - Currency - Format Currency - Decimal 2
Discount - Currency - Format Currency - Decimal 2


----Order Table----
OrderID - Text
CustomerID - Number - Long Integer - Decimal Auto
EmployeeID - Long Integer - Decimal Auto
OrderDate - Date/Time - Short Date
PurchaseOrderNumber - Text
ShipName - Text
ShipAddress - Text
ShipCity - Text
ShipStateOfProvince - Text
ShipPostalCode - Text
ShipCountry - Text
ShipPhoneNumber - Text
ShipDate - Date/Time - Short Date
ShippingmethodID - Number - Long Integer 0 Deciaml Auto
FreightCharge - Currency - Decimal 2
CityTaxRate - Currency - Format Percent - Deciaml 2 - Default value 0
StateTaxRate - Currency - Format Percent - Deciaml 2 - Default value 0
SalesTaxRate - Currency - Format Percent - Deciaml 2 - Default value 0
ARDetailID - AutoNumber - Long Integer

----Main Report Query----
SELECT DISTINCTROW Orders.OrderID, Orders.CustomerID,
Sum(CCur([Quantity]*[UnitPrice])*100)/100+Sum(CCur([Quantity]*[UnitPrice]*[SalesTaxRate])*100)/100+First(CCur([FreightCharge])*100)/100
AS [Gross Order Total], Sum(CCur([Quantity]*[UnitPrice])*100)/100 AS
[Net
Order Total], Sum(CCur([Quantity]*[UnitPrice]*[SalesTaxRate])*100)/100
AS
[Sales Tax Total], Orders.FreightCharge,
Sum(CCur([Quantity]*[UnitPrice]*[CityTaxRate])*100)/100 AS [City Tax
Total],
Sum(CCur([Quantity]*[UnitPrice]*[StateTaxRate])*100)/100 AS [State Tax
Total], Sum(CCur([Quantity]*[CCSPrice]-[Discount])*100)/100 AS
CCSPricing,
Orders.OrderDate,
Sum(CCur([Quantity]*[UnitPrice])*100)/100-Sum(CCur([Quantity]*[CCSPrice])*100)/100+Sum(CCur([Discount])*100)/100
AS Profit
FROM Orders LEFT JOIN [Order Details] ON Orders.OrderID = [Order
Details].OrderID
GROUP BY Orders.OrderID, Orders.CustomerID, Orders.FreightCharge,
Orders.OrderDate
HAVING (((Orders.OrderDate)=[forms]![Report Date Range]![Beginning
Order
Date] And (Orders.OrderDate)=[forms]![Report Date Range]![Ending Order
Date]));

In the Main Report Query, each record for Gross Order Total is showing
4
numbers to the right of the decimal.


----Main Report----
Record Source - Main Report Query
Filter on - No
Order By On - No
Sorting and Grouping - OrderDate - Ascending
Group Header - No
Group Footer - No
Group on Each Value
Group Interval - 1
Keep Together No

In Report Detail I have Gross Order Total and Sales Tax Total which
seem to
calculate fine...I think. The calculations are incorrect when I Sum
those 2
in the Report footer. This is where I am seeing it off by 1 or 2
pennies.
=Sum([Gross Order Total]) - Running Sum - No
=Sum([Sales Tax Total]) - Running Sum - No

Is


SUM(CDec(quantity))


alone, produces the same error? It may be either that quantity is null,
either you have a problem of VBA references (or something else I don't see
at the moment).

If quantity is null (there is nothing in it), try:

SUM(CDec(Nz(quantity, 0) ) )


If you have a problem of VBA reference, open the VBE window (generally,
Alt-F11, or Ctrl_G will do), then, from the menu: Tools | References...
you get a list of references. Among those that are checked, see if one of
them start its description with the word MISSING. If so, uncheck it.




Hoping it may help,
Vanderghast, Access MVP

"JMS" wrote in message
...
Still have that same error on the right parenthesis ([Quantity])

On the "First" part, I was taking advice from John Vinson because the
freightcharge was multiplied by the number of items in the order.


"Michel Walsh" vanderghast@VirusAreFunnierThanSpam wrote in message
...
Was missing a ). Should have been:

SUM(INT(0.5+CDec(quantity)*CDec(unitPrice)*CDec(sa lesTaxeRate)*100)) /
100


Now, instead of:

Sum(CCur([Quantity]*[UnitPrice])*100)/100+Sum(CCur([Quantity]*[UnitPrice]*[SalesTaxRate])*100)/100+First(CCur([FreightCharge])*100)/100

I would try:

Sum(Int(0.5+CDec([Quantity])*CDec([UnitPrice])*100))/100+
Sum(Int(0.5+CDec([Quantity])*CDec([UnitPrice])*CDec([SalesTaxRate])*100))/100+
First(Int(0.5+[FreightCharge]*100))/100


Note that I don't know why you use FIRST, for the last part, I would have
expect MAX, or MIN, ... if not SUM.



Vanderghast, Access MVP


"JMS" wrote in message
...
Hi Michel

I have been using the following in my query:
Sum(CCur([Quantity]*[UnitPrice])*100)/100+Sum(CCur([Quantity]*[UnitPrice]*[SalesTaxRate])*100)/100+First(CCur([FreightCharge])*100)/100

to get my gross order total which includes the salestax and freight.

Are you saying format it like this and how would I include the
FreightCharge? I get an error when I put this in my query "The
expression you entered has a function containing the wrong number of
arguments." and then the cursor goes to the right parenthesis on
quantity.

SUM( INT( 0.5+ CDec(quantity) * CDec(unitPrice) * CDec(salesTaxeRate)
* 100 ) / 100


thanks for taking the time help...sorry, not real good with access


"Michel Walsh" vanderghast@VirusAreFunnierThanSpam wrote in message
...
Currency is four decimal, so multiplication of two currency numbers
will require 8 decimals to be exact. Furthermore, your quantity field
is a double-float, and the whole double multiplication in

Sum(CCur([Quantity]*[UnitPrice]*[SalesTaxRate])*100)/100


is converted to a double-float representation, thanks to quantity not
being a currency neither an integer, BEFORE being converted back to
currency.

Instead, try:


SUM( INT( 0.5+ CDec(quantity) * CDec(unitPrice) * CDec(salesTaxeRate)
* 100 ) / 100



since a DECimal number allows more room for decimal digits, that
Currency, and the double multiplication working only with CDec, results
in a CDec result. The INT( x *100) /100 truncates (does not round,
just truncate) the result to 2 decimals. I used INT(0.5 +x*100)/100
to round, rather than to truncate.




Hoping it may help,
Vanderghast, Access MVP



"JMS" wrote in message
...
Can anyone help please? Report Gross Grand Total and Sales tax Total
are off
by a penny or 2

The amounts are being generated by the
sum expression below that calculate unitprice and salestax so users
only
need to put the unit price of the item in the Order Details Table. The
line
totals in the report seem to calculate and display properly but the
grand
totals are off by a few pennies. The data type for unit price and
sales tax
rate is set to currency and 2 decimal places and will not allow input
mask
changes. The Main Report Query gross Order Total shows a number like
667.3768 Thanks



----Order Details Table----
OrderDetailID - Primary Key - AutoNumber - Long Integer
OrderID - Text
ProductID - Text
Quantity - Number - Double - Decimal 0
UnitPrice - Currency - Format Currency - Decimal 2
CCSPrice - Currency - Format Currency - Decimal 2
Discount - Currency - Format Currency - Decimal 2


----Order Table----
OrderID - Text
CustomerID - Number - Long Integer - Decimal Auto
EmployeeID - Long Integer - Decimal Auto
OrderDate - Date/Time - Short Date
PurchaseOrderNumber - Text
ShipName - Text
ShipAddress - Text
ShipCity - Text
ShipStateOfProvince - Text
ShipPostalCode - Text
ShipCountry - Text
ShipPhoneNumber - Text
ShipDate - Date/Time - Short Date
ShippingmethodID - Number - Long Integer 0 Deciaml Auto
FreightCharge - Currency - Decimal 2
CityTaxRate - Currency - Format Percent - Deciaml 2 - Default value 0
StateTaxRate - Currency - Format Percent - Deciaml 2 - Default value 0
SalesTaxRate - Currency - Format Percent - Deciaml 2 - Default value 0
ARDetailID - AutoNumber - Long Integer

----Main Report Query----
SELECT DISTINCTROW Orders.OrderID, Orders.CustomerID,
Sum(CCur([Quantity]*[UnitPrice])*100)/100+Sum(CCur([Quantity]*[UnitPrice]*[SalesTaxRate])*100)/100+First(CCur([FreightCharge])*100)/100
AS [Gross Order Total], Sum(CCur([Quantity]*[UnitPrice])*100)/100 AS
[Net
Order Total], Sum(CCur([Quantity]*[UnitPrice]*[SalesTaxRate])*100)/100
AS
[Sales Tax Total], Orders.FreightCharge,
Sum(CCur([Quantity]*[UnitPrice]*[CityTaxRate])*100)/100 AS [City Tax
Total],
Sum(CCur([Quantity]*[UnitPrice]*[StateTaxRate])*100)/100 AS [State Tax
Total], Sum(CCur([Quantity]*[CCSPrice]-[Discount])*100)/100 AS
CCSPricing,
Orders.OrderDate,
Sum(CCur([Quantity]*[UnitPrice])*100)/100-Sum(CCur([Quantity]*[CCSPrice])*100)/100+Sum(CCur([Discount])*100)/100
AS Profit
FROM Orders LEFT JOIN [Order Details] ON Orders.OrderID = [Order
Details].OrderID
GROUP BY Orders.OrderID, Orders.CustomerID, Orders.FreightCharge,
Orders.OrderDate
HAVING (((Orders.OrderDate)=[forms]![Report Date Range]![Beginning
Order
Date] And (Orders.OrderDate)=[forms]![Report Date Range]![Ending
Order
Date]));

In the Main Report Query, each record for Gross Order Total is showing
4
numbers to the right of the decimal.


----Main Report----
Record Source - Main Report Query
Filter on - No
Order By On - No
Sorting and Grouping - OrderDate - Ascending
Group Header - No
Group Footer - No
Group on Each Value
Group Interval - 1
Keep Together No

In Report Detail I have Gross Order Total and Sales Tax Total which
seem to
calculate fine...I think. The calculations are incorrect when I Sum
those 2
in the Report footer. This is where I am seeing it off by 1 or 2
pennies.
=Sum([Gross Order Total]) - Running Sum - No
=Sum([Sales Tax Total]) - Running Sum - No

Michel:
Sorry to be a pain but I have tried SUM(CDec(quantity)) and
SUM(CDec(Nz(quantity, 0) ) ) with the same error message. Originally my
order details table had the default value for quantity set to blank but I
tried it with 0 and 1 as well. I also checked the VBA References as you
instructed and I didn't see anything with the word "MISSING" in the
description. I wanted to thank you again for helping...I really appreciate
it.





"Michel Walsh" vanderghast@VirusAreFunnierThanSpam wrote in message
...
Is


SUM(CDec(quantity))


alone, produces the same error? It may be either that quantity is null,
either you have a problem of VBA references (or something else I don't see
at the moment).

If quantity is null (there is nothing in it), try:

SUM(CDec(Nz(quantity, 0) ) )


If you have a problem of VBA reference, open the VBE window (generally,
Alt-F11, or Ctrl_G will do), then, from the menu: Tools | References...
you get a list of references. Among those that are checked, see if one of
them start its description with the word MISSING. If so, uncheck it.




Hoping it may help,
Vanderghast, Access MVP

"JMS" wrote in message
...
Still have that same error on the right parenthesis ([Quantity])

On the "First" part, I was taking advice from John Vinson because the
freightcharge was multiplied by the number of items in the order.


"Michel Walsh" vanderghast@VirusAreFunnierThanSpam wrote in message
...
Was missing a ). Should have been:

SUM(INT(0.5+CDec(quantity)*CDec(unitPrice)*CDec(sa lesTaxeRate)*100)) /
100


Now, instead of:

Sum(CCur([Quantity]*[UnitPrice])*100)/100+Sum(CCur([Quantity]*[UnitPrice]*[SalesTaxRate])*100)/100+First(CCur([FreightCharge])*100)/100

I would try:

Sum(Int(0.5+CDec([Quantity])*CDec([UnitPrice])*100))/100+
Sum(Int(0.5+CDec([Quantity])*CDec([UnitPrice])*CDec([SalesTaxRate])*100))/100+
First(Int(0.5+[FreightCharge]*100))/100


Note that I don't know why you use FIRST, for the last part, I would
have expect MAX, or MIN, ... if not SUM.



Vanderghast, Access MVP


"JMS" wrote in message
...
Hi Michel

I have been using the following in my query:
Sum(CCur([Quantity]*[UnitPrice])*100)/100+Sum(CCur([Quantity]*[UnitPrice]*[SalesTaxRate])*100)/100+First(CCur([FreightCharge])*100)/100

to get my gross order total which includes the salestax and freight.

Are you saying format it like this and how would I include the
FreightCharge? I get an error when I put this in my query "The
expression you entered has a function containing the wrong number of
arguments." and then the cursor goes to the right parenthesis on
quantity.

SUM( INT( 0.5+ CDec(quantity) * CDec(unitPrice) * CDec(salesTaxeRate)
* 100 ) / 100


thanks for taking the time help...sorry, not real good with access


"Michel Walsh" vanderghast@VirusAreFunnierThanSpam wrote in message
...
Currency is four decimal, so multiplication of two currency numbers
will require 8 decimals to be exact. Furthermore, your quantity field
is a double-float, and the whole double multiplication in

Sum(CCur([Quantity]*[UnitPrice]*[SalesTaxRate])*100)/100


is converted to a double-float representation, thanks to quantity not
being a currency neither an integer, BEFORE being converted back to
currency.

Instead, try:


SUM( INT( 0.5+ CDec(quantity) * CDec(unitPrice) *
CDec(salesTaxeRate) * 100 ) / 100



since a DECimal number allows more room for decimal digits, that
Currency, and the double multiplication working only with CDec,
results in a CDec result. The INT( x *100) /100 truncates (does not
round, just truncate) the result to 2 decimals. I used INT(0.5
+x*100)/100 to round, rather than to truncate.




Hoping it may help,
Vanderghast, Access MVP



"JMS" wrote in message
...
Can anyone help please? Report Gross Grand Total and Sales tax Total
are off
by a penny or 2

The amounts are being generated by the
sum expression below that calculate unitprice and salestax so users
only
need to put the unit price of the item in the Order Details Table.
The
line
totals in the report seem to calculate and display properly but the
grand
totals are off by a few pennies. The data type for unit price and
sales tax
rate is set to currency and 2 decimal places and will not allow input
mask
changes. The Main Report Query gross Order Total shows a number like
667.3768 Thanks



----Order Details Table----
OrderDetailID - Primary Key - AutoNumber - Long Integer
OrderID - Text
ProductID - Text
Quantity - Number - Double - Decimal 0
UnitPrice - Currency - Format Currency - Decimal 2
CCSPrice - Currency - Format Currency - Decimal 2
Discount - Currency - Format Currency - Decimal 2


----Order Table----
OrderID - Text
CustomerID - Number - Long Integer - Decimal Auto
EmployeeID - Long Integer - Decimal Auto
OrderDate - Date/Time - Short Date
PurchaseOrderNumber - Text
ShipName - Text
ShipAddress - Text
ShipCity - Text
ShipStateOfProvince - Text
ShipPostalCode - Text
ShipCountry - Text
ShipPhoneNumber - Text
ShipDate - Date/Time - Short Date
ShippingmethodID - Number - Long Integer 0 Deciaml Auto
FreightCharge - Currency - Decimal 2
CityTaxRate - Currency - Format Percent - Deciaml 2 - Default value 0
StateTaxRate - Currency - Format Percent - Deciaml 2 - Default value
0
SalesTaxRate - Currency - Format Percent - Deciaml 2 - Default value
0
ARDetailID - AutoNumber - Long Integer

----Main Report Query----
SELECT DISTINCTROW Orders.OrderID, Orders.CustomerID,
Sum(CCur([Quantity]*[UnitPrice])*100)/100+Sum(CCur([Quantity]*[UnitPrice]*[SalesTaxRate])*100)/100+First(CCur([FreightCharge])*100)/100
AS [Gross Order Total], Sum(CCur([Quantity]*[UnitPrice])*100)/100 AS
[Net
Order Total],
Sum(CCur([Quantity]*[UnitPrice]*[SalesTaxRate])*100)/100
AS
[Sales Tax Total], Orders.FreightCharge,
Sum(CCur([Quantity]*[UnitPrice]*[CityTaxRate])*100)/100 AS [City Tax
Total],
Sum(CCur([Quantity]*[UnitPrice]*[StateTaxRate])*100)/100 AS [State
Tax
Total], Sum(CCur([Quantity]*[CCSPrice]-[Discount])*100)/100 AS
CCSPricing,
Orders.OrderDate,
Sum(CCur([Quantity]*[UnitPrice])*100)/100-Sum(CCur([Quantity]*[CCSPrice])*100)/100+Sum(CCur([Discount])*100)/100
AS Profit
FROM Orders LEFT JOIN [Order Details] ON Orders.OrderID = [Order
Details].OrderID
GROUP BY Orders.OrderID, Orders.CustomerID, Orders.FreightCharge,
Orders.OrderDate
HAVING (((Orders.OrderDate)=[forms]![Report Date Range]![Beginning
Order
Date] And (Orders.OrderDate)=[forms]![Report Date Range]![Ending
Order
Date]));

In the Main Report Query, each record for Gross Order Total is
showing 4
numbers to the right of the decimal.


----Main Report----
Record Source - Main Report Query
Filter on - No
Order By On - No
Sorting and Grouping - OrderDate - Ascending
Group Header - No
Group Footer - No
Group on Each Value
Group Interval - 1
Keep Together No

In Report Detail I have Gross Order Total and Sales Tax Total which
seem to
calculate fine...I think. The calculations are incorrect when I Sum
those 2
in the Report footer. This is where I am seeing it off by 1 or 2
pennies.
=Sum([Gross Order Total]) - Running Sum - No
=Sum([Sales Tax Total]) - Running Sum - No

So, to summarize:

SELECT SUM(CDec(Nz(quantity,0))) FROM Orders GROUP BY Orders.OrderID,
Orders.CustomerID, Orders.FreightCharge, Orders.OrderDate

produces an error, when you switch your query from SQL view to data view?


If you, can you send me a (reduced) version of your database. Be sure to
remove any confidential data from it :-). You can send it to
VanderghastArrobasMsnDotCom


Vanderghast, Access MVP


"JMS" wrote in message
...
Michel:
Sorry to be a pain but I have tried SUM(CDec(quantity)) and
SUM(CDec(Nz(quantity, 0) ) ) with the same error message. Originally my
order details table had the default value for quantity set to blank but I
tried it with 0 and 1 as well. I also checked the VBA References as you
instructed and I didn't see anything with the word "MISSING" in the
description. I wanted to thank you again for helping...I really appreciate
it.





"Michel Walsh" vanderghast@VirusAreFunnierThanSpam wrote in message
...
Is


SUM(CDec(quantity))


alone, produces the same error? It may be either that quantity is null,
either you have a problem of VBA references (or something else I don't
see at the moment).

If quantity is null (there is nothing in it), try:

SUM(CDec(Nz(quantity, 0) ) )


If you have a problem of VBA reference, open the VBE window (generally,
Alt-F11, or Ctrl_G will do), then, from the menu: Tools | References...
you get a list of references. Among those that are checked, see if one of
them start its description with the word MISSING. If so, uncheck it.




Hoping it may help,
Vanderghast, Access MVP

"JMS" wrote in message
...
Still have that same error on the right parenthesis ([Quantity])

On the "First" part, I was taking advice from John Vinson because the
freightcharge was multiplied by the number of items in the order.


"Michel Walsh" vanderghast@VirusAreFunnierThanSpam wrote in message
...
Was missing a ). Should have been:

SUM(INT(0.5+CDec(quantity)*CDec(unitPrice)*CDec(sa lesTaxeRate)*100)) /
100


Now, instead of:

Sum(CCur([Quantity]*[UnitPrice])*100)/100+Sum(CCur([Quantity]*[UnitPrice]*[SalesTaxRate])*100)/100+First(CCur([FreightCharge])*100)/100

I would try:

Sum(Int(0.5+CDec([Quantity])*CDec([UnitPrice])*100))/100+
Sum(Int(0.5+CDec([Quantity])*CDec([UnitPrice])*CDec([SalesTaxRate])*100))/100+
First(Int(0.5+[FreightCharge]*100))/100


Note that I don't know why you use FIRST, for the last part, I would
have expect MAX, or MIN, ... if not SUM.



Vanderghast, Access MVP


"JMS" wrote in message
...
Hi Michel

I have been using the following in my query:
Sum(CCur([Quantity]*[UnitPrice])*100)/100+Sum(CCur([Quantity]*[UnitPrice]*[SalesTaxRate])*100)/100+First(CCur([FreightCharge])*100)/100

to get my gross order total which includes the salestax and freight.

Are you saying format it like this and how would I include the
FreightCharge? I get an error when I put this in my query "The
expression you entered has a function containing the wrong number of
arguments." and then the cursor goes to the right parenthesis on
quantity.

SUM( INT( 0.5+ CDec(quantity) * CDec(unitPrice) *
CDec(salesTaxeRate) * 100 ) / 100


thanks for taking the time help...sorry, not real good with access



"Michel Walsh" vanderghast@VirusAreFunnierThanSpam wrote in message
...
Currency is four decimal, so multiplication of two currency numbers
will require 8 decimals to be exact. Furthermore, your quantity field
is a double-float, and the whole double multiplication in

Sum(CCur([Quantity]*[UnitPrice]*[SalesTaxRate])*100)/100


is converted to a double-float representation, thanks to quantity not
being a currency neither an integer, BEFORE being converted back to
currency.

Instead, try:


SUM( INT( 0.5+ CDec(quantity) * CDec(unitPrice) *
CDec(salesTaxeRate) * 100 ) / 100



since a DECimal number allows more room for decimal digits, that
Currency, and the double multiplication working only with CDec,
results in a CDec result. The INT( x *100) /100 truncates (does not
round, just truncate) the result to 2 decimals. I used INT(0.5
+x*100)/100 to round, rather than to truncate.




Hoping it may help,
Vanderghast, Access MVP



"JMS" wrote in message
...
Can anyone help please? Report Gross Grand Total and Sales tax Total
are off
by a penny or 2

The amounts are being generated by the
sum expression below that calculate unitprice and salestax so users
only
need to put the unit price of the item in the Order Details Table.
The
line
totals in the report seem to calculate and display properly but the
grand
totals are off by a few pennies. The data type for unit price and
sales tax
rate is set to currency and 2 decimal places and will not allow
input mask
changes. The Main Report Query gross Order Total shows a number like
667.3768 Thanks



----Order Details Table----
OrderDetailID - Primary Key - AutoNumber - Long Integer
OrderID - Text
ProductID - Text
Quantity - Number - Double - Decimal 0
UnitPrice - Currency - Format Currency - Decimal 2
CCSPrice - Currency - Format Currency - Decimal 2
Discount - Currency - Format Currency - Decimal 2


----Order Table----
OrderID - Text
CustomerID - Number - Long Integer - Decimal Auto
EmployeeID - Long Integer - Decimal Auto
OrderDate - Date/Time - Short Date
PurchaseOrderNumber - Text
ShipName - Text
ShipAddress - Text
ShipCity - Text
ShipStateOfProvince - Text
ShipPostalCode - Text
ShipCountry - Text
ShipPhoneNumber - Text
ShipDate - Date/Time - Short Date
ShippingmethodID - Number - Long Integer 0 Deciaml Auto
FreightCharge - Currency - Decimal 2
CityTaxRate - Currency - Format Percent - Deciaml 2 - Default value
0
StateTaxRate - Currency - Format Percent - Deciaml 2 - Default value
0
SalesTaxRate - Currency - Format Percent - Deciaml 2 - Default value
0
ARDetailID - AutoNumber - Long Integer

----Main Report Query----
SELECT DISTINCTROW Orders.OrderID, Orders.CustomerID,
Sum(CCur([Quantity]*[UnitPrice])*100)/100+Sum(CCur([Quantity]*[UnitPrice]*[SalesTaxRate])*100)/100+First(CCur([FreightCharge])*100)/100
AS [Gross Order Total], Sum(CCur([Quantity]*[UnitPrice])*100)/100 AS
[Net
Order Total],
Sum(CCur([Quantity]*[UnitPrice]*[SalesTaxRate])*100)/100
AS
[Sales Tax Total], Orders.FreightCharge,
Sum(CCur([Quantity]*[UnitPrice]*[CityTaxRate])*100)/100 AS [City Tax
Total],
Sum(CCur([Quantity]*[UnitPrice]*[StateTaxRate])*100)/100 AS [State
Tax
Total], Sum(CCur([Quantity]*[CCSPrice]-[Discount])*100)/100 AS
CCSPricing,
Orders.OrderDate,
Sum(CCur([Quantity]*[UnitPrice])*100)/100-Sum(CCur([Quantity]*[CCSPrice])*100)/100+Sum(CCur([Discount])*100)/100
AS Profit
FROM Orders LEFT JOIN [Order Details] ON Orders.OrderID = [Order
Details].OrderID
GROUP BY Orders.OrderID, Orders.CustomerID, Orders.FreightCharge,
Orders.OrderDate
HAVING (((Orders.OrderDate)=[forms]![Report Date Range]![Beginning
Order
Date] And (Orders.OrderDate)=[forms]![Report Date Range]![Ending
Order
Date]));

In the Main Report Query, each record for Gross Order Total is
showing 4
numbers to the right of the decimal.


----Main Report----
Record Source - Main Report Query
Filter on - No
Order By On - No
Sorting and Grouping - OrderDate - Ascending
Group Header - No
Group Footer - No
Group on Each Value
Group Interval - 1
Keep Together No

In Report Detail I have Gross Order Total and Sales Tax Total which
seem to
calculate fine...I think. The calculations are incorrect when I Sum
those 2
in the Report footer. This is where I am seeing it off by 1 or 2
pennies.
=Sum([Gross Order Total]) - Running Sum - No
=Sum([Sales Tax Total]) - Running Sum - No