If this is your first visit, be sure to check out the FAQ by clicking the link above. You may have to register before you can post: click the register link above to proceed. To start viewing messages, select the forum that you want to visit from the selection below. |
|
|
Thread Tools | Display Modes |
#1
|
|||
|
|||
Address label help
I am new to excel and I have a client that has a mailing list that was scanned and now in a word doc with 3 or 4 lines. ie Name Address Address 2 City state zip with nothing breaking the City state zip but a space. how can I convert this to an excell file with 7 fields ( Last name, first name....) ? Lost -- lost printer ------------------------------------------------------------------------ lost printer's Profile: http://www.excelforum.com/member.php...o&userid=29758 View this thread: http://www.excelforum.com/showthread...hreadid=494798 |
#2
|
|||
|
|||
Address label help
Have a look at Data/Text to columns, it is almost self-explanatory!
Regards, Stefi „lost printer” ezt *rta: I am new to excel and I have a client that has a mailing list that was scanned and now in a word doc with 3 or 4 lines. ie Name Address Address 2 City state zip with nothing breaking the City state zip but a space. how can I convert this to an excell file with 7 fields ( Last name, first name....) ? Lost -- lost printer ------------------------------------------------------------------------ lost printer's Profile: http://www.excelforum.com/member.php...o&userid=29758 View this thread: http://www.excelforum.com/showthread...hreadid=494798 |
#3
|
|||
|
|||
Address label help
Text to columns will not help you, that is to separate items
on the same line. Possibly you do something in MS Word with what you have, but I only can suggest a solution of pasting your data into Excel then doing the following. To prepare the data if it is in Excel you have see http://www.mvps.org/dmcritchie/excel/snakecols.htm then for help if needed with Mail Merge see http://www.mvps.org/dmcritchie/excel...rg.htm#snkAddr and at the bottom of that section are links to two macros use the NAddr3SS macro and reply with 0 since you have a blank line between sets. If the data does not come into Excel as you indicated with then there are other solutions on the page as well. --- HTH, David McRitchie, Microsoft MVP - Excel [site changed Nov. 2001] My Excel Pages: http://www.mvps.org/dmcritchie/excel/excel.htm Search Page: http://www.mvps.org/dmcritchie/excel/search.htm "lost printer" wrote in message news:lost.printer.20brza_1135059602.9073@excelforu m-nospam.com... I am new to excel and I have a client that has a mailing list that was scanned and now in a word doc with 3 or 4 lines. ie Name Address Address 2 City state zip with nothing breaking the City state zip but a space. how can I convert this to an excell file with 7 fields ( Last name, first name....) ? Lost -- lost printer ------------------------------------------------------------------------ lost printer's Profile: http://www.excelforum.com/member.php...o&userid=29758 View this thread: http://www.excelforum.com/showthread...hreadid=494798 |
#4
|
|||
|
|||
Address label help
If your list of addresses isn't too long, I'd just do it the old fashioned way: cut and paste. It may be more tedious, but easier to understand. Z -- zahoulik |
#5
|
|||
|
|||
Address label help
I have 4300 names and addresses cut and past is no go -- lost printer ------------------------------------------------------------------------ lost printer's Profile: http://www.excelforum.com/member.php...o&userid=29758 View this thread: http://www.excelforum.com/showthread...hreadid=494798 |
#6
|
|||
|
|||
Address label help
On a copy, so as to keep the original safe, I would use Find and Replace to put a comma in to every space. This CSV file (comma separated value) could then be merged onto an excel sheet. See CSV he http://www.creativyst.com/Doc/Articles/CSV/CSV01.htm Depending on the fields used along Row 1, you could merge all first names in to the first column, the last names in to the second column, and so on. With a little trial and error, most names and address will line up correctly, with (hopefully) only the odd ones that need to be changed manually. I've done this to a similar files as yours and with a bit of patience it is possible to do. If things do go wrong, you will still have the original in a safe place. -- cycling-rod ------------------------------------------------------------------------ cycling-rod's Profile: http://www.excelforum.com/member.php...o&userid=13520 View this thread: http://www.excelforum.com/showthread...hreadid=494798 |
#7
|
|||
|
|||
Address label help
No the data is on separate rows.
The poster needs to use a macro, if not a macro there are still other solutions there using worksheet formula, from another worksheet and dependent on there being no exceptions to how many rows per addressee. (see what I posted befored). When finished separating the City ST zip is trivial if the State is a two character state code http://www.mvps.org/dmcritchie/excel...tm#seplastterm Otherwise you may have to make changes first to combine words in states that begin with New, North, South by including a period after, separating and then removing the period. --- HTH, David McRitchie, Microsoft MVP - Excel [site changed Nov. 2001] My Excel Pages: http://www.mvps.org/dmcritchie/excel/excel.htm Search Page: http://www.mvps.org/dmcritchie/excel/search.htm "cycling-rod" wrote in message ... On a copy, so as to keep the original safe, I would use Find and Replace to put a comma in to every space. This CSV file (comma separated value) could then be merged onto an excel sheet. See CSV he http://www.creativyst.com/Doc/Articles/CSV/CSV01.htm Depending on the fields used along Row 1, you could merge all first names in to the first column, the last names in to the second column, and so on. With a little trial and error, most names and address will line up correctly, with (hopefully) only the odd ones that need to be changed manually. I've done this to a similar files as yours and with a bit of patience it is possible to do. If things do go wrong, you will still have the original in a safe place. -- cycling-rod ------------------------------------------------------------------------ cycling-rod's Profile: http://www.excelforum.com/member.php...o&userid=13520 View this thread: http://www.excelforum.com/showthread...hreadid=494798 |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Thread Starter | Forum | Replies | Last Post |
How can I print a single address label using Outlook contacts? | Hugh Jarres | Contacts | 5 | September 29th, 2005 04:32 PM |
Printing a Single address label from Outlook | Rich Seyfert | Contacts | 1 | August 29th, 2005 01:30 AM |
Excel database Cant get one address per label | Anne | Mailmerge | 1 | May 7th, 2005 01:22 AM |
Display WinXP Address Book in Last Name Order | Dennis Boone | Contacts | 13 | December 16th, 2004 12:23 AM |
Question about create address label from excel | cofy | Worksheet Functions | 2 | June 11th, 2004 11:01 PM |