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#21
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Make report alpha then numeric
Ok, this sounds like a reference problem.
To do its job, Access makes use of various external program and object libraries. Here are MVP Doug Steele's instructions for how to fix a references problem. *** Quote *** Any time functions that previously worked suddenly don't, the first thing to suspect is a references problem. This can be caused by differences in either the location or file version of certain files between the machine where the application was developed, and where it's being run (or the file missing completely from the target machine). Such differences are common when new software is installed. On the machine(s) where it's not working, open any code module (or open the Debug Window, using Ctrl-G, provided you haven't selected the "keep debug window on top" option). Select Tools | References from the menu bar. Examine all of the selected references. If any of the selected references have "MISSING:" in front of them, unselect them, and back out of the dialog. If you really need the reference(s) you just unselected (you can tell by doing a Compile All Modules), go back in and reselect them. If none have "MISSING:", select (add) an additional reference at random, back out of the dialog, then go back in and unselect the reference you just added. If that doesn't solve the problem, try to unselect as many of the selected references as you can (Access may not let you unselect them all), back out of the dialog, then go back in and reselect the references you just unselected. (NOTE: write down what the references are before you delete them, because they'll be in a different order when you go back in) For far more than you could ever want to know about this problem, check out http://www.accessmvp.com/djsteele/Ac...nceErrors.html Just so you know: the problem will occur even if the library that contains the specific function that's failing doesn't have a problem. **** End Quote **** John Spencer Access MVP 2002-2005, 2007-2009 The Hilltop Institute University of Maryland Baltimore County beckyboop wrote: My bad John. I did type it that way in the query. When I try the data sheet view, I get the error: undefined function 'Format' in expression. "John Spencer" wrote: Computers sure are finicky! There should be a parenthesis Between IIF and IsNumeric There should be a closing parenthesis after the first [Book] MySort: IIf(IsNumeric([Book]),"ZZZ" & Format([Book],"000"),[Book]) If you still get an error then post back with the error (as you have been patiently doing) and we will try again. John Spencer Access MVP 2002-2005, 2007-2009 The Hilltop Institute University of Maryland Baltimore County |
#22
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Make report alpha then numeric
Hi Becky,
There could be a bad or missing reference. Or possibly there is code that has compile errors. While in the database press Alt-F11 to open up the VBA Editor. Go to the Tools menu and choose References. Do any show as MISSING? If so, make a note of them and then uncheck them. Look down in the list to see if there are any that have newer versions and check those if found. Close the dialog box. Go to the Debug menu and choose Compile database. If it gives an error, try to deal with it and try the compile again. If it works, it will only tell you through the lack of an error message. Save and close the the editor. Try your query again. Does it work? If you have trouble fixing a compile error post back with the text of the error and a few of the lines of code where the error happened. If the code compiles, but your query still will not work, change your query to SQL view, copy the SQL code that is there and post it so we can double-check for any possible problems. Clifford Bass "beckyboop" wrote: My bad John. I did type it that way in the query. When I try the data sheet view, I get the error: undefined function 'Format' in expression. |
#23
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Make report alpha then numeric
By George, I think you almost have it.
There was a missing utility.mda (or mba). The only problem now is that the the last entries (book 1) prints out as: ZZZ001. "John Spencer" wrote: Ok, this sounds like a reference problem. To do its job, Access makes use of various external program and object libraries. Here are MVP Doug Steele's instructions for how to fix a references problem. *** Quote *** Any time functions that previously worked suddenly don't, the first thing to suspect is a references problem. This can be caused by differences in either the location or file version of certain files between the machine where the application was developed, and where it's being run (or the file missing completely from the target machine). Such differences are common when new software is installed. On the machine(s) where it's not working, open any code module (or open the Debug Window, using Ctrl-G, provided you haven't selected the "keep debug window on top" option). Select Tools | References from the menu bar. Examine all of the selected references. If any of the selected references have "MISSING:" in front of them, unselect them, and back out of the dialog. If you really need the reference(s) you just unselected (you can tell by doing a Compile All Modules), go back in and reselect them. If none have "MISSING:", select (add) an additional reference at random, back out of the dialog, then go back in and unselect the reference you just added. If that doesn't solve the problem, try to unselect as many of the selected references as you can (Access may not let you unselect them all), back out of the dialog, then go back in and reselect the references you just unselected. (NOTE: write down what the references are before you delete them, because they'll be in a different order when you go back in) For far more than you could ever want to know about this problem, check out http://www.accessmvp.com/djsteele/Ac...nceErrors.html Just so you know: the problem will occur even if the library that contains the specific function that's failing doesn't have a problem. **** End Quote **** John Spencer Access MVP 2002-2005, 2007-2009 The Hilltop Institute University of Maryland Baltimore County beckyboop wrote: My bad John. I did type it that way in the query. When I try the data sheet view, I get the error: undefined function 'Format' in expression. "John Spencer" wrote: Computers sure are finicky! There should be a parenthesis Between IIF and IsNumeric There should be a closing parenthesis after the first [Book] MySort: IIf(IsNumeric([Book]),"ZZZ" & Format([Book],"000"),[Book]) If you still get an error then post back with the error (as you have been patiently doing) and we will try again. John Spencer Access MVP 2002-2005, 2007-2009 The Hilltop Institute University of Maryland Baltimore County |
#24
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Make report alpha then numeric
You sort by the calculated field, but you display (or print) the actual field.
So SHOW Book as a field in your query and use that to print, but sort by the expression. John Spencer Access MVP 2002-2005, 2007-2009 The Hilltop Institute University of Maryland Baltimore County beckyboop wrote: By George, I think you almost have it. There was a missing utility.mda (or mba). The only problem now is that the the last entries (book 1) prints out as: ZZZ001. "John Spencer" wrote: Ok, this sounds like a reference problem. To do its job, Access makes use of various external program and object libraries. Here are MVP Doug Steele's instructions for how to fix a references problem. *** Quote *** Any time functions that previously worked suddenly don't, the first thing to suspect is a references problem. This can be caused by differences in either the location or file version of certain files between the machine where the application was developed, and where it's being run (or the file missing completely from the target machine). Such differences are common when new software is installed. On the machine(s) where it's not working, open any code module (or open the Debug Window, using Ctrl-G, provided you haven't selected the "keep debug window on top" option). Select Tools | References from the menu bar. Examine all of the selected references. If any of the selected references have "MISSING:" in front of them, unselect them, and back out of the dialog. If you really need the reference(s) you just unselected (you can tell by doing a Compile All Modules), go back in and reselect them. If none have "MISSING:", select (add) an additional reference at random, back out of the dialog, then go back in and unselect the reference you just added. If that doesn't solve the problem, try to unselect as many of the selected references as you can (Access may not let you unselect them all), back out of the dialog, then go back in and reselect the references you just unselected. (NOTE: write down what the references are before you delete them, because they'll be in a different order when you go back in) For far more than you could ever want to know about this problem, check out http://www.accessmvp.com/djsteele/Ac...nceErrors.html Just so you know: the problem will occur even if the library that contains the specific function that's failing doesn't have a problem. **** End Quote **** John Spencer Access MVP 2002-2005, 2007-2009 The Hilltop Institute University of Maryland Baltimore County beckyboop wrote: My bad John. I did type it that way in the query. When I try the data sheet view, I get the error: undefined function 'Format' in expression. "John Spencer" wrote: Computers sure are finicky! There should be a parenthesis Between IIF and IsNumeric There should be a closing parenthesis after the first [Book] MySort: IIf(IsNumeric([Book]),"ZZZ" & Format([Book],"000"),[Book]) If you still get an error then post back with the error (as you have been patiently doing) and we will try again. John Spencer Access MVP 2002-2005, 2007-2009 The Hilltop Institute University of Maryland Baltimore County |
#25
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Make report alpha then numeric
I am beginning to think that I had better give up! I do not understand your
instructions. I think that this is just too far over my head. Thanks for all your help. "John Spencer" wrote: You sort by the calculated field, but you display (or print) the actual field. So SHOW Book as a field in your query and use that to print, but sort by the expression. John Spencer Access MVP 2002-2005, 2007-2009 The Hilltop Institute University of Maryland Baltimore County beckyboop wrote: By George, I think you almost have it. There was a missing utility.mda (or mba). The only problem now is that the the last entries (book 1) prints out as: ZZZ001. "John Spencer" wrote: Ok, this sounds like a reference problem. To do its job, Access makes use of various external program and object libraries. Here are MVP Doug Steele's instructions for how to fix a references problem. *** Quote *** Any time functions that previously worked suddenly don't, the first thing to suspect is a references problem. This can be caused by differences in either the location or file version of certain files between the machine where the application was developed, and where it's being run (or the file missing completely from the target machine). Such differences are common when new software is installed. On the machine(s) where it's not working, open any code module (or open the Debug Window, using Ctrl-G, provided you haven't selected the "keep debug window on top" option). Select Tools | References from the menu bar. Examine all of the selected references. If any of the selected references have "MISSING:" in front of them, unselect them, and back out of the dialog. If you really need the reference(s) you just unselected (you can tell by doing a Compile All Modules), go back in and reselect them. If none have "MISSING:", select (add) an additional reference at random, back out of the dialog, then go back in and unselect the reference you just added. If that doesn't solve the problem, try to unselect as many of the selected references as you can (Access may not let you unselect them all), back out of the dialog, then go back in and reselect the references you just unselected. (NOTE: write down what the references are before you delete them, because they'll be in a different order when you go back in) For far more than you could ever want to know about this problem, check out http://www.accessmvp.com/djsteele/Ac...nceErrors.html Just so you know: the problem will occur even if the library that contains the specific function that's failing doesn't have a problem. **** End Quote **** John Spencer Access MVP 2002-2005, 2007-2009 The Hilltop Institute University of Maryland Baltimore County beckyboop wrote: My bad John. I did type it that way in the query. When I try the data sheet view, I get the error: undefined function 'Format' in expression. "John Spencer" wrote: Computers sure are finicky! There should be a parenthesis Between IIF and IsNumeric There should be a closing parenthesis after the first [Book] MySort: IIf(IsNumeric([Book]),"ZZZ" & Format([Book],"000"),[Book]) If you still get an error then post back with the error (as you have been patiently doing) and we will try again. John Spencer Access MVP 2002-2005, 2007-2009 The Hilltop Institute University of Maryland Baltimore County |
#26
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Make report alpha then numeric
Hi Becky,
No need to give up. If Book is not already in the middle part of the query where you place the fields to show, in your query, while in design view, click on the Book column and drag it down to the query so that it is included (will show). Run it to be sure it is working. Now, in your report, right-click on the text box that holds the book (name) and choose Properties. On the Data tab change the Control Source of the book text box so that it uses Book instead of MySort. Test to see if it now shows correctly. Clifford Bass "beckyboop" wrote: I am beginning to think that I had better give up! I do not understand your instructions. I think that this is just too far over my head. Thanks for all your help. |
#27
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Make report alpha then numeric
Thanks for your response. Computers have been down for two days. Lightening
fried all sorts of equipment. I will try this later on today. "Clifford Bass" wrote: Hi Becky, No need to give up. If Book is not already in the middle part of the query where you place the fields to show, in your query, while in design view, click on the Book column and drag it down to the query so that it is included (will show). Run it to be sure it is working. Now, in your report, right-click on the text box that holds the book (name) and choose Properties. On the Data tab change the Control Source of the book text box so that it uses Book instead of MySort. Test to see if it now shows correctly. Clifford Bass "beckyboop" wrote: I am beginning to think that I had better give up! I do not understand your instructions. I think that this is just too far over my head. Thanks for all your help. |
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