a directory?

I was just musing what is the difference , in mail merging atmosphere,
between a Directory and a document?
One is asked to begin mail merging by selecting either a letter or label etc
or a directory.
even when the merged directory is saved it gets a doc extension.what are
the uses of such directory?
thanks.

When you do a mail merge to "letter", Word inserts a section break after
each letter (and by default, that section break will start on a new page).

When you do a merge to a "directory" (or in older versions and when you do
it from Outlook, a "catalog"), Word does not insert any kind of break after
it processes a record. That means that, for example, if you have a data
source such as a list of names and addresses, you can output the data for
several addresses on each page. However, you can only output a directory to
a new Word .doc - you can't print one directly to the printer or merge one
directly to e-mail. By setting up the fields in a particular way, you can
also produce output where there are variable numbers of record per
"category" - although Word isn't really particularly well designed for that,
see for example

http://support.microsoft.com/kb/29468

Peter Jamieson


"hirendra7158" wrote in message
...
I was just musing what is the difference , in mail merging atmosphere,
between a Directory and a document?
One is asked to begin mail merging by selecting either a letter or label
etc
or a directory.
even when the merged directory is saved it gets a doc extension.what are
the uses of such directory?
thanks.

Thanks Mr. Peterson. for a concept on directory.
I tried the KB link, unfortunately it is not available. Any way I did get
your idea.
Thanks anyway.
and I understood your point in following the thread instead of asking a new
thread. I will remember that.

BTW, any chance of having a copy of the missing KB article [on microsoft
website?]

"Peter Jamieson" wrote:

When you do a mail merge to "letter", Word inserts a section break after
each letter (and by default, that section break will start on a new page).

When you do a merge to a "directory" (or in older versions and when you do
it from Outlook, a "catalog"), Word does not insert any kind of break after
it processes a record. That means that, for example, if you have a data
source such as a list of names and addresses, you can output the data for
several addresses on each page. However, you can only output a directory to
a new Word .doc - you can't print one directly to the printer or merge one
directly to e-mail. By setting up the fields in a particular way, you can
also produce output where there are variable numbers of record per
"category" - although Word isn't really particularly well designed for that,
see for example

http://support.microsoft.com/kb/29468

Peter Jamieson


"hirendra7158" wrote in message
...
I was just musing what is the difference , in mail merging atmosphere,
between a Directory and a document?
One is asked to begin mail merging by selecting either a letter or label
etc
or a directory.
even when the merged directory is saved it gets a doc extension.what are
the uses of such directory?
thanks.

Thanks Mr. Peterson. for a concept on directory.
I tried the KB link, unfortunately it is not available. Any way I did get
your idea.
Thanks anyway.
and I understood your point in following the thread instead of asking a new
thread. I will remember that.

BTW, any chance of having a copy of the missing KB article [on microsoft
website?]

"Peter Jamieson" wrote:

When you do a mail merge to "letter", Word inserts a section break after
each letter (and by default, that section break will start on a new page).

When you do a merge to a "directory" (or in older versions and when you do
it from Outlook, a "catalog"), Word does not insert any kind of break after
it processes a record. That means that, for example, if you have a data
source such as a list of names and addresses, you can output the data for
several addresses on each page. However, you can only output a directory to
a new Word .doc - you can't print one directly to the printer or merge one
directly to e-mail. By setting up the fields in a particular way, you can
also produce output where there are variable numbers of record per
"category" - although Word isn't really particularly well designed for that,
see for example

http://support.microsoft.com/kb/29468

Peter Jamieson


"hirendra7158" wrote in message
...
I was just musing what is the difference , in mail merging atmosphere,
between a Directory and a document?
One is asked to begin mail merging by selecting either a letter or label
etc
or a directory.
even when the merged directory is saved it gets a doc extension.what are
the uses of such directory?
thanks.

Any simple tutorial or demonstration for this directory or address lable
printed on one sheet?
Thanks.

"Peter Jamieson" wrote:

When you do a mail merge to "letter", Word inserts a section break after
each letter (and by default, that section break will start on a new page).

When you do a merge to a "directory" (or in older versions and when you do
it from Outlook, a "catalog"), Word does not insert any kind of break after
it processes a record. That means that, for example, if you have a data
source such as a list of names and addresses, you can output the data for
several addresses on each page. However, you can only output a directory to
a new Word .doc - you can't print one directly to the printer or merge one
directly to e-mail. By setting up the fields in a particular way, you can
also produce output where there are variable numbers of record per
"category" - although Word isn't really particularly well designed for that,
see for example

http://support.microsoft.com/kb/29468

Peter Jamieson


"hirendra7158" wrote in message
...
I was just musing what is the difference , in mail merging atmosphere,
between a Directory and a document?
One is asked to begin mail merging by selecting either a letter or label
etc
or a directory.
even when the merged directory is saved it gets a doc extension.what are
the uses of such directory?
thanks.

Any simple tutorial or demonstration for this directory or address lable
printed on one sheet?
Thanks.

"Peter Jamieson" wrote:

When you do a mail merge to "letter", Word inserts a section break after
each letter (and by default, that section break will start on a new page).

When you do a merge to a "directory" (or in older versions and when you do
it from Outlook, a "catalog"), Word does not insert any kind of break after
it processes a record. That means that, for example, if you have a data
source such as a list of names and addresses, you can output the data for
several addresses on each page. However, you can only output a directory to
a new Word .doc - you can't print one directly to the printer or merge one
directly to e-mail. By setting up the fields in a particular way, you can
also produce output where there are variable numbers of record per
"category" - although Word isn't really particularly well designed for that,
see for example

http://support.microsoft.com/kb/29468

Peter Jamieson


"hirendra7158" wrote in message
...
I was just musing what is the difference , in mail merging atmosphere,
between a Directory and a document?
One is asked to begin mail merging by selecting either a letter or label
etc
or a directory.
even when the merged directory is saved it gets a doc extension.what are
the uses of such directory?
thanks.

Any simple tutorial or demonstration for this directory or address lable
printed on one sheet?
Thanks.

"Peter Jamieson" wrote:

When you do a mail merge to "letter", Word inserts a section break after
each letter (and by default, that section break will start on a new page).

When you do a merge to a "directory" (or in older versions and when you do
it from Outlook, a "catalog"), Word does not insert any kind of break after
it processes a record. That means that, for example, if you have a data
source such as a list of names and addresses, you can output the data for
several addresses on each page. However, you can only output a directory to
a new Word .doc - you can't print one directly to the printer or merge one
directly to e-mail. By setting up the fields in a particular way, you can
also produce output where there are variable numbers of record per
"category" - although Word isn't really particularly well designed for that,
see for example

http://support.microsoft.com/kb/29468

Peter Jamieson


"hirendra7158" wrote in message
...
I was just musing what is the difference , in mail merging atmosphere,
between a Directory and a document?
One is asked to begin mail merging by selecting either a letter or label
etc
or a directory.
even when the merged directory is saved it gets a doc extension.what are
the uses of such directory?
thanks.

Any simple tutorial or demonstration for this directory or address lable
printed on one sheet?
Thanks.

"Peter Jamieson" wrote:

When you do a mail merge to "letter", Word inserts a section break after
each letter (and by default, that section break will start on a new page).

When you do a merge to a "directory" (or in older versions and when you do
it from Outlook, a "catalog"), Word does not insert any kind of break after
it processes a record. That means that, for example, if you have a data
source such as a list of names and addresses, you can output the data for
several addresses on each page. However, you can only output a directory to
a new Word .doc - you can't print one directly to the printer or merge one
directly to e-mail. By setting up the fields in a particular way, you can
also produce output where there are variable numbers of record per
"category" - although Word isn't really particularly well designed for that,
see for example

http://support.microsoft.com/kb/29468

Peter Jamieson


"hirendra7158" wrote in message
...
I was just musing what is the difference , in mail merging atmosphere,
between a Directory and a document?
One is asked to begin mail merging by selecting either a letter or label
etc
or a directory.
even when the merged directory is saved it gets a doc extension.what are
the uses of such directory?
thanks.

Any simple tutorial or demonstration for this directory or address lable
printed on one sheet?
Thanks.

"Peter Jamieson" wrote:

When you do a mail merge to "letter", Word inserts a section break after
each letter (and by default, that section break will start on a new page).

When you do a merge to a "directory" (or in older versions and when you do
it from Outlook, a "catalog"), Word does not insert any kind of break after
it processes a record. That means that, for example, if you have a data
source such as a list of names and addresses, you can output the data for
several addresses on each page. However, you can only output a directory to
a new Word .doc - you can't print one directly to the printer or merge one
directly to e-mail. By setting up the fields in a particular way, you can
also produce output where there are variable numbers of record per
"category" - although Word isn't really particularly well designed for that,
see for example

http://support.microsoft.com/kb/29468

Peter Jamieson


"hirendra7158" wrote in message
...
I was just musing what is the difference , in mail merging atmosphere,
between a Directory and a document?
One is asked to begin mail merging by selecting either a letter or label
etc
or a directory.
even when the merged directory is saved it gets a doc extension.what are
the uses of such directory?
thanks.

Try http://support.microsoft.com/?kbid=294686

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


hirendra7158 wrote:
Thanks Mr. Peterson. for a concept on directory.
I tried the KB link, unfortunately it is not available. Any way I did
get your idea.
Thanks anyway.
and I understood your point in following the thread instead of asking
a new thread. I will remember that.

BTW, any chance of having a copy of the missing KB article [on
microsoft website?]

"Peter Jamieson" wrote:

When you do a mail merge to "letter", Word inserts a section break
after each letter (and by default, that section break will start on
a new page).

When you do a merge to a "directory" (or in older versions and when
you do it from Outlook, a "catalog"), Word does not insert any kind
of break after it processes a record. That means that, for example,
if you have a data source such as a list of names and addresses, you
can output the data for several addresses on each page. However, you
can only output a directory to a new Word .doc - you can't print one
directly to the printer or merge one directly to e-mail. By setting
up the fields in a particular way, you can also produce output where
there are variable numbers of record per "category" - although Word
isn't really particularly well designed for that, see for example

http://support.microsoft.com/kb/29468

Peter Jamieson


"hirendra7158" wrote in
message ...
I was just musing what is the difference , in mail merging
atmosphere, between a Directory and a document?
One is asked to begin mail merging by selecting either a letter or
label etc
or a directory.
even when the merged directory is saved it gets a doc
extension.what are the uses of such directory?
thanks.