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Report on a selected field value



 
 
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  #1  
Old November 13th, 2006, 06:46 PM posted to microsoft.public.access.reports
Aaron
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Posts: 29
Default Report on a selected field value

Hi,
I've been learning access by the seat-of-my-pants at work
here, and I've come across a couple of stumbling blocks. I hope you all
can help. This reports question is actually the simplest of my issues
(I think), but my other issues are with forms and queries/tables, so
I'll post elsewhere for them.

Basically, let's say I have a report on Wal-Mart sales. Each
sale in the Wal-Mart table is linked to a department, and to a location
(separate tables with data about the departments and locations are
joined). I currently have a report ordered by Location (header and
footer), department (header and footer), and sale item (with various
other data about it)--no header and footer on that one as it's part of
the tabular section of the report.

Now, each Wal-Mart location is inside one large report,
called up by the switchboard item "Location Report." There is also a
"Department Report," but I'm assuming the same answer will work for
both...

My boss wants each location to be in a separate report. I'm
hoping I can make the switchboard button cause a query (or whatever the
right function is) that makes you CHOOSE a location (or "all") from a
drop-down list. Can you tell me how to make this happen?

Second option is to have 9 (# of location) different
"Location Reports," but that means 8 more switchboard items and 8 more
reports in the database, and that's just for the location reports. Not
ideal. Plus, I don't even know how to do this.

Please help!

  #2  
Old November 14th, 2006, 07:18 PM posted to microsoft.public.access.reports
JoyAA
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Posts: 22
Default Report on a selected field value

I found this reference to be helpful in filtering reports. It shows how to
use a multi-select list box to filter a report to select several items at
once, and open a report limited to those items. If your boss wanted to see
all locations, he could select everything in the list box.

Check this out:
http://allenbrowne.com/ser-50.html

This is just one option.

Hope this helps...
 




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