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Importing Contacts from Work to Home Computer in Outlook



 
 
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  #1  
Old March 16th, 2005, 02:33 PM
Debbie
external usenet poster
 
Posts: n/a
Default Importing Contacts from Work to Home Computer in Outlook

I am trying to take my contacts and folders from work [in export] to my home
computer. My work computer is running Office 2003 in Windows XP - my home
computer is a Windows XP running Office 2000. I followed your instructions
on the help menu for creating a .pst file of my contacts and folders to the
format needed, but when I imported them at home I got an error and it did not
work. Any suggestions?
  #2  
Old March 16th, 2005, 09:35 PM
Russ Valentine [MVP-Outlook]
external usenet poster
 
Posts: n/a
Default

What instructions did you follow?
None of the correct instructions involve exporting or importing.
You must create a PST file in the old format using the File New Outlook
Data File command in Outlook 2003.
Then you open that PST file in the other installation.
--
Russ Valentine
[MVP-Outlook]
"Debbie" wrote in message
...
I am trying to take my contacts and folders from work [in export] to my
home
computer. My work computer is running Office 2003 in Windows XP - my home
computer is a Windows XP running Office 2000. I followed your
instructions
on the help menu for creating a .pst file of my contacts and folders to
the
format needed, but when I imported them at home I got an error and it did
not
work. Any suggestions?



  #3  
Old March 16th, 2005, 09:53 PM
Debbie
external usenet poster
 
Posts: n/a
Default

This is what I used:
Applies to Microsoft Office Outlook® 2003

Outlook 2003 introduced the Office Outlook Personal Folders file (.pst), a
new Personal Folders file (.pst) (Personal Folders file (.pst): Data file
that stores your messages and other items on your computer. You can assign a
..pst file to be the default delivery location for e-mail messages. You can
use a .pst to organize and back up items for safekeeping.) format that offers
greater storage capacity for items and folders and supports multilingual
Unicode (Unicode: A character encoding standard developed by the Unicode
Consortium. By using more than one byte to represent each character, Unicode
enables almost all of the written languages in the world to be represented by
using a single character set.) data. A file created in the Office Outlook
Personal Folders file (.pst) format is not compatible with earlier versions
of Outlook and cannot be opened in earlier versions of Outlook. To create a
data file that is compatible with earlier versions of Outlook, use the
Microsoft Outlook 97-2002 Personal Folders file (.pst) format. This file
format is the same as the format that was available in earlier versions of
Outlook. It does not support multilingual Unicode data and offers the same
storage capacity for items and folders that was available in earlier versions.

You're probably asking yourself ... How do I know what kind of .pst I have?
If you're not sure, see how to determine your .pst file format.

If your .pst file is the newer format and you want to open the .pst file on
a computer by using Microsoft Outlook® 97, Outlook® 2000, or Outlook® 2002,
you must import the items in your Outlook 2003 .pst file to the Outlook
97-2002 .pst format file.

Create a new .pst file that is compatible with Outlook 97-2002.
How?

On the File menu, point to New, and then click Outlook Data File.
To create a Microsoft Outlook Personal Folders File (.pst) that is
compatible with Outlook 97-2002, click Outlook 97-2002 Personal Folders File
(.pst), and then click OK.
In the File name box, type a name for the file, and then click OK.
In the Name box, type a display name for the .pst folder.
Select any other options you want, and then click OK.
The name of the folder associated with the data file appears in the Folder
List (Folder List: Displays the folders available in your mailbox. To view
subfolders, click the plus sign (+) next to the folder. If the Folder List is
not visible, on the Go menu, click Folder List.). To view the Folder List, on
the Go menu, click Folder List. By default, the folder is called Personal
Folders.

Import items to the new .pst file.
How?

On the File menu, click Import and Export.
Click Import from another program or file, and then click Next.
Click Personal Folder File (.pst), and then click Next.
In the File to import box, specify the path and file name of the Office
Outlook Personal Folders file (.pst) created with Outlook 2003 that you want
to import, and then click Next.
Click Import items into the same folder in and then click the name of your
new .pst file.
Follow the remaining instructions in the Import and Export Wizard.
Move the new .pst file to another computer.
How?

Use Windows Explorer to copy each .pst file from its default location in the
drive:\Documents and Settings\user\Local Settings\Application
Data\Microsoft\Outlook folder to any folder on the computer that you want.
Note The default location is a hidden folder. To use Windows Explorer to
navigate to this folder, you must first turn on the display of hidden
folders. In Windows Explorer, on the Tools menu, click Folder Options. On the
View tab, under Advanced Settings, under Files and Folders, under Hidden
files and folders, click Show hidden files and folders. If you want to see
all file name extensions, clear the Hide extensions for known file types
check box under Files and Folders. Hidden folders appear dimmed to indicate
they are not typical folders.

Do one of the following:
Make the copied .pst file the default delivery location for e-mail messages

This means that new e-mail messages will be delivered to the Inbox of the
new .pst file.

In Control Panel, double-click Mail.
How?

Do one of the following:
Microsoft Windows XP or Microsoft Windows Server 2003

In Control Panel, click User Accounts, and then click Mail.
Note If you are using Classic view in Control Panel, double-click Mail.

Microsoft Windows 2000

In Control Panel, double-click Mail.
Click Show Profiles, and then do one of the following:
Create a new profile

Note Creating a new profile requires that you configure your e-mail account
information. If you already have a profile with this information, you might
want to modify an existing profile instead.

Click Add.
In the Profile Name box, type a name you can easily recognize for the
profile.
Select View or change existing e-mail accounts.
Click New Outlook Data File.
Select Outlook 97-2002 Personal Folders File (.pst), and then click OK.
Click the .pst file you want to open, and then click OK.
Optionally, in the Personal Folders dialog box, in the Name box, type a
useful name that will help you to identify this .pst file in the Outlook
Navigation Pane.
Click OK.
Click Add.
Select the e-mail server used for your account, and then click Next.
Note If you are setting up an MSN® e-mail account, click POP3 for MSN
Internet Access version 5.3 or earlier. For MSN Explorer, click HTTP.

In the appropriate boxes, type the information given by your Internet
service provider (ISP) (ISP: A business that provides access to the Internet
for such things as electronic mail, chat rooms, or use of the World Wide Web.
Some ISPs are multinational, offering access in many locations, while others
are limited to a specific region.) or administrator.
Do one of the following:
If you are adding a Microsoft Exchange Server account, click Check Names to
verify that the server recognizes your name. The name and server that you
enter should become underlined. Be sure your computer is connected to your
network. If your name does not become underlined, contact your administrator.
If you are adding a POP3 (POP3: A common protocol that is used to retrieve
e-mail messages from an Internet e-mail server.) server account, click Test
Account Settings to verify that your account is working. If there is missing
or incorrect information, such as your password, you will be prompted to
supply or correct it. Be sure your computer is connected to the Internet.
If you want to configure additional settings, such as how you want your
computer to connect to your e-mail server, click More Settings. Otherwise,
click Next.
Click Finish.
Notes

If you are using an MSN or MSN Hotmail® account, we recommend that you use
the Outlook Connector for MSN, which provides more reliable access to your
e-mail messages, as well as your calendar, contacts, tasks, and notes
attached to your account.
Unless your ISP indicated that your service uses Secure Password
Authentication (SPA), do not select the Log on using Secure Password
Authentication (SPA) check box.
Unless specified by your ISP, all server and address entries are typed in
lowercase letters. Some ISPs require a combination of lowercase and uppercase
letters for passwords to add further security. For example, passWorD. Check
with your ISP to see if it requires a case-sensitive password. Use strong
passwords that combine upper- and lowercase letters, numbers, and symbols.
Weak passwords don't mix these elements. Strong password: Y6dh!et5. Weak
password: House27. Use a strong password that you can remember so that you
don't have to write it down.
You have the option of having Outlook remember your password by typing it in
the Password box and selecting the Remember password check box. Although this
means that you don't have to type your password each time you access the
account, it also means that the account is vulnerable to anyone who has
access to your computer.
Modify a profile

Select the profile to add the .pst file to.
Click Properties, and then click Data Files.
Click Add.
Select Outlook 97-2002 Personal Folders File (.pst), and then click OK.
Browse to the new folder location, select the data file, and then click OK
twice.
Click Close twice.
Click OK.
Restart Outlook.
If you have multiple .pst files in your Outlook profile, make sure that your
default delivery location is still correct after you complete the preceding
steps. The default delivery location is the data file where new messages will
appear in the Inbox.

On the Tools menu, click E-mail Accounts.
Click View or change existing e-mail accounts, and then click Next.
In the Deliver new e-mail to the following location list, make sure that the
correct data file is selected.
If you need to change the selection, make sure to click Finish, and then
quit and restart Outlook for the changes to take effect.
Open the copied .pst, but don't make it the default delivery location for
e-mail messages

This means that no changes will be made to your Outlook profile or how mail
is delivered, except that you now see the folders of the copied .pst file in
the Navigation Pane.

Start Outlook.
On the File menu, point to Open, and then click Outlook Data File.
Click the .pst file that you want to open, and then click OK. The name of
the folder associated with the data file appears in the Folder List.
To view the Folder List, on the Go menu, click Folder List. By default, the
folder is called Personal Folders.

Note The default delivery location is where new e-mail messages are
delivered. For example, if you have two .pst files in one Outlook profile,
each might contain an Inbox. The default delivery location specifies which
Inbox and data file is the primary or default location for new items.


"Debbie" wrote:

I am trying to take my contacts and folders from work [in export] to my home
computer. My work computer is running Office 2003 in Windows XP - my home
computer is a Windows XP running Office 2000. I followed your instructions
on the help menu for creating a .pst file of my contacts and folders to the
format needed, but when I imported them at home I got an error and it did not
work. Any suggestions?

  #4  
Old March 16th, 2005, 10:14 PM
Russ Valentine [MVP-Outlook]
external usenet poster
 
Posts: n/a
Default

Use the instructions I posted.
They're only 2 lines and they work.
--
Russ Valentine
[MVP-Outlook]
"Debbie" wrote in message
...
This is what I used:
Applies to Microsoft Office Outlook® 2003

Outlook 2003 introduced the Office Outlook Personal Folders file (.pst), a
new Personal Folders file (.pst) (Personal Folders file (.pst): Data file
that stores your messages and other items on your computer. You can assign
a
.pst file to be the default delivery location for e-mail messages. You can
use a .pst to organize and back up items for safekeeping.) format that
offers
greater storage capacity for items and folders and supports multilingual
Unicode (Unicode: A character encoding standard developed by the Unicode
Consortium. By using more than one byte to represent each character,
Unicode
enables almost all of the written languages in the world to be represented
by
using a single character set.) data. A file created in the Office Outlook
Personal Folders file (.pst) format is not compatible with earlier
versions
of Outlook and cannot be opened in earlier versions of Outlook. To create
a
data file that is compatible with earlier versions of Outlook, use the
Microsoft Outlook 97-2002 Personal Folders file (.pst) format. This file
format is the same as the format that was available in earlier versions of
Outlook. It does not support multilingual Unicode data and offers the same
storage capacity for items and folders that was available in earlier
versions.

You're probably asking yourself ... How do I know what kind of .pst I
have?
If you're not sure, see how to determine your .pst file format.

If your .pst file is the newer format and you want to open the .pst file
on
a computer by using Microsoft Outlook® 97, Outlook® 2000, or Outlook®
2002,
you must import the items in your Outlook 2003 .pst file to the Outlook
97-2002 .pst format file.

Create a new .pst file that is compatible with Outlook 97-2002.
How?

On the File menu, point to New, and then click Outlook Data File.
To create a Microsoft Outlook Personal Folders File (.pst) that is
compatible with Outlook 97-2002, click Outlook 97-2002 Personal Folders
File
(.pst), and then click OK.
In the File name box, type a name for the file, and then click OK.
In the Name box, type a display name for the .pst folder.
Select any other options you want, and then click OK.
The name of the folder associated with the data file appears in the Folder
List (Folder List: Displays the folders available in your mailbox. To view
subfolders, click the plus sign (+) next to the folder. If the Folder List
is
not visible, on the Go menu, click Folder List.). To view the Folder List,
on
the Go menu, click Folder List. By default, the folder is called Personal
Folders.

Import items to the new .pst file.
How?

On the File menu, click Import and Export.
Click Import from another program or file, and then click Next.
Click Personal Folder File (.pst), and then click Next.
In the File to import box, specify the path and file name of the Office
Outlook Personal Folders file (.pst) created with Outlook 2003 that you
want
to import, and then click Next.
Click Import items into the same folder in and then click the name of your
new .pst file.
Follow the remaining instructions in the Import and Export Wizard.
Move the new .pst file to another computer.
How?

Use Windows Explorer to copy each .pst file from its default location in
the
drive:\Documents and Settings\user\Local Settings\Application
Data\Microsoft\Outlook folder to any folder on the computer that you want.
Note The default location is a hidden folder. To use Windows Explorer to
navigate to this folder, you must first turn on the display of hidden
folders. In Windows Explorer, on the Tools menu, click Folder Options. On
the
View tab, under Advanced Settings, under Files and Folders, under Hidden
files and folders, click Show hidden files and folders. If you want to see
all file name extensions, clear the Hide extensions for known file types
check box under Files and Folders. Hidden folders appear dimmed to
indicate
they are not typical folders.

Do one of the following:
Make the copied .pst file the default delivery location for e-mail
messages

This means that new e-mail messages will be delivered to the Inbox of the
new .pst file.

In Control Panel, double-click Mail.
How?

Do one of the following:
Microsoft Windows XP or Microsoft Windows Server 2003

In Control Panel, click User Accounts, and then click Mail.
Note If you are using Classic view in Control Panel, double-click Mail.

Microsoft Windows 2000

In Control Panel, double-click Mail.
Click Show Profiles, and then do one of the following:
Create a new profile

Note Creating a new profile requires that you configure your e-mail
account
information. If you already have a profile with this information, you
might
want to modify an existing profile instead.

Click Add.
In the Profile Name box, type a name you can easily recognize for the
profile.
Select View or change existing e-mail accounts.
Click New Outlook Data File.
Select Outlook 97-2002 Personal Folders File (.pst), and then click OK.
Click the .pst file you want to open, and then click OK.
Optionally, in the Personal Folders dialog box, in the Name box, type a
useful name that will help you to identify this .pst file in the Outlook
Navigation Pane.
Click OK.
Click Add.
Select the e-mail server used for your account, and then click Next.
Note If you are setting up an MSN® e-mail account, click POP3 for MSN
Internet Access version 5.3 or earlier. For MSN Explorer, click HTTP.

In the appropriate boxes, type the information given by your Internet
service provider (ISP) (ISP: A business that provides access to the
Internet
for such things as electronic mail, chat rooms, or use of the World Wide
Web.
Some ISPs are multinational, offering access in many locations, while
others
are limited to a specific region.) or administrator.
Do one of the following:
If you are adding a Microsoft Exchange Server account, click Check Names
to
verify that the server recognizes your name. The name and server that you
enter should become underlined. Be sure your computer is connected to your
network. If your name does not become underlined, contact your
administrator.
If you are adding a POP3 (POP3: A common protocol that is used to retrieve
e-mail messages from an Internet e-mail server.) server account, click
Test
Account Settings to verify that your account is working. If there is
missing
or incorrect information, such as your password, you will be prompted to
supply or correct it. Be sure your computer is connected to the Internet.
If you want to configure additional settings, such as how you want your
computer to connect to your e-mail server, click More Settings. Otherwise,
click Next.
Click Finish.
Notes

If you are using an MSN or MSN Hotmail® account, we recommend that you use
the Outlook Connector for MSN, which provides more reliable access to your
e-mail messages, as well as your calendar, contacts, tasks, and notes
attached to your account.
Unless your ISP indicated that your service uses Secure Password
Authentication (SPA), do not select the Log on using Secure Password
Authentication (SPA) check box.
Unless specified by your ISP, all server and address entries are typed in
lowercase letters. Some ISPs require a combination of lowercase and
uppercase
letters for passwords to add further security. For example, passWorD.
Check
with your ISP to see if it requires a case-sensitive password. Use strong
passwords that combine upper- and lowercase letters, numbers, and symbols.
Weak passwords don't mix these elements. Strong password: Y6dh!et5. Weak
password: House27. Use a strong password that you can remember so that you
don't have to write it down.
You have the option of having Outlook remember your password by typing it
in
the Password box and selecting the Remember password check box. Although
this
means that you don't have to type your password each time you access the
account, it also means that the account is vulnerable to anyone who has
access to your computer.
Modify a profile

Select the profile to add the .pst file to.
Click Properties, and then click Data Files.
Click Add.
Select Outlook 97-2002 Personal Folders File (.pst), and then click OK.
Browse to the new folder location, select the data file, and then click OK
twice.
Click Close twice.
Click OK.
Restart Outlook.
If you have multiple .pst files in your Outlook profile, make sure that
your
default delivery location is still correct after you complete the
preceding
steps. The default delivery location is the data file where new messages
will
appear in the Inbox.

On the Tools menu, click E-mail Accounts.
Click View or change existing e-mail accounts, and then click Next.
In the Deliver new e-mail to the following location list, make sure that
the
correct data file is selected.
If you need to change the selection, make sure to click Finish, and then
quit and restart Outlook for the changes to take effect.
Open the copied .pst, but don't make it the default delivery location for
e-mail messages

This means that no changes will be made to your Outlook profile or how
mail
is delivered, except that you now see the folders of the copied .pst file
in
the Navigation Pane.

Start Outlook.
On the File menu, point to Open, and then click Outlook Data File.
Click the .pst file that you want to open, and then click OK. The name of
the folder associated with the data file appears in the Folder List.
To view the Folder List, on the Go menu, click Folder List. By default,
the
folder is called Personal Folders.

Note The default delivery location is where new e-mail messages are
delivered. For example, if you have two .pst files in one Outlook profile,
each might contain an Inbox. The default delivery location specifies which
Inbox and data file is the primary or default location for new items.


"Debbie" wrote:

I am trying to take my contacts and folders from work [in export] to my
home
computer. My work computer is running Office 2003 in Windows XP - my
home
computer is a Windows XP running Office 2000. I followed your
instructions
on the help menu for creating a .pst file of my contacts and folders to
the
format needed, but when I imported them at home I got an error and it did
not
work. Any suggestions?



 




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