2 pages per sheet (Page Setup)

That's one of the most succinct KB articles I've ever seen!

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"garfield-n-odie" wrote in message
.. .
It *IS* a Word 2000 thing! I just found this on the Microsoft website:
http://support.microsoft.com/default...b;en-us;220221.


Stevew wrote:

Well, here's some more news on this.
I went out to the web site you suggested and looked
at the booket printing. Now, before I did test that
information I tested my document on a third PC.
To my suprise, everything worked fine and when I started
to investigate, I found that this PC has Word 2002, running
under Windows XP. The other two PC's are using Word 2000,
one with XP, the other NT4.0.
From your suggested web site I borrowed some macros for
booklet Printing in Word 2000, using the Print twice
method. But all the even pages still had the incomplete
shading.

My document has just the one table in the main document.
Currently situated at the top of the document.
So this now sounds like its a word 2000 problem.
Any more suggestions?
Thanks
-----Original Message-----
Hi Steve.

The booklet printing I'm thinking about is designed to
print in
landscape orientation, so forget that idea.

Printing in portrait would be much easier I think. I'm
not sure if you
are using one table or two tables in the main document,
but either way,
it should be possible to set up the main document so that
it fits on one
page with a horizontal "gap" in the center to accommodate
the perforation.


SteveW wrote:

I got to try it from another PC this morning and I get
the
same results. I'll try your suggestion about the
double
pass, but I can tell you right now my boss will not
like a
solution where some office worker will be responsible
for
running these through a printer twice, being sure that
the
paper is in correctly and so forth. This mail merge
will
ultimately be run through a macro from a user's desktop
icon.
In your last message you talk about the left right
printing of two pages. I'm not sure I made it clear
that
my layout is top bottom printing of two pages. I don't
see where it should matter, but you never know. The
table
in question fllls the entire page between the left and
right margins. Was this option designed for the type
of
left right page printing you mentioned? Could the page
layout (8.5 x 11 portrait) be the problem?
Thanks

-----Original Message-----
I don't think it's a problem with mail merge.
Definitely

sounds like

the problem the previous poster had. Do you have
access

to another

computer that you can try to print from?

Here's another idea. How do you feel about printing in

two passes onto

the same page (i.e., printing the left side on the
first

pass, then

putting the whole stack of paper back into the printer
to

print the

right side)? There's a method for booklet printing

described at

http://www.word.mvps.org/faqs/format...ookletPrinting
.h

tm, but you'll

have to modify it a bit to suit your purpose:
1. Set up the main document of the mail merge so that

page 1 has the

wide margin at the right, and page 2 has the wide
margin

at left (i.e.,

swap the gutter and outside margins shown in the link).
2. In the main document, shrink your current two-page

table to make it

fit into the two halves of one landscape page.
3. Run the mail merge.
4. Print all of the the left halves (odd-numbered
pages).
5. Put the output stack back into the printer and
print

all of the

right halves (even-numbered pages). If your printer

stacks output face

down, then print the even-numbered pages in normal

order. If your

printer stacks output face up, then print the even

numbered pages in

reverse order.

It's easier than it sounds. Just an idea though.


wrote:


My document looks just fine in Print Preview.
I've tried printing, from the same PC, to two
different
printers. One a QMS 2060, the other QMS2445; both
with
the same results.
I've changed my mail merge from a "Form Letter" to
a "Cataloge" and I get the same result with the 2 per

page

check box checked. If I uncheck that box, no matter

how I

run the document, main document form letter, main

document

cataloge, section start new page, or section start
continuous, it works fine. Only when that box is

checked

do I have this problem.

What this document will be is printed on perforated

paper

so that the two table areas can be separated. I could
create a copy of the table on the second half of the

sheet

with a "Next Record" field between them, but the check

box

seemed like a nice easy way to accomplish this

especially

if changes have to be made to any of the wording or

layout

in the table. It is kind of a complicated layout and

is a

legal document for Tax Sale of delinquent taxes so it

is

wordy in spots with complicated wording.


-----Original Message-----
Hi, SteveW.

What happened with the previous post was the OP
emailed

me his file, and


I had no problems printing it as 2 pages per sheet to

an

HP Laserjet


3150se, HP Color Laserjet 3700n, and Adobe Acrobat
5.

But the OP could


not print successfully to an HP Laserjet 2200dt,
Xerox

Docucolor laser,


or Adobe Acrobat 4, although the file looked okay in

print preview.


Since I could print using three different printer

drivers, and the OP


could not print using three other printer drivers, it

didn't appear to


be a problem with the Word file itself or printer

drivers. Something in


the OP's computer couldn't handle the page setup... I

thought it might


be a non-Pentium processor or something to do with
RAM,

but I never


heard back from the OP as to whether he got it to
work.

On to you... Does your file look okay in print

preview?

Have you tried


printing at the lowest resolution your printer will
do,

just to see if


it works that way? Have you tried printing the file

from

another


computer or to another printer?



SteveW wrote:



I have a mail merge into a table. I have the 2
pages

per


sheet checked in the Page Setup dialoge.

The Shading settings in my cells do not stay in the

table


on the second page when printed.
It looks like the margins (Left and Right) in the

cells

do


not get shaded. And the cells where I have
the "Cell

text


Alignment" set to Center/Center, the top and bottom
of

the


cell does not have its shading (only the line where

there


is text). The cell margins are all set to 0 for the
Center aligned cells. The other cells are full

justified


with left and right margins of 0.03.

I noticed that if I uncheck the 2 pages per sheet
box

and


print the table on two pieces of paper, the shading

works


fine.

I noticed looking back over old messages, that
someone
else asked about a similar problem, but no answer
was
given.
Is there no solution?
Thanks
Steve

.


.


.

Thanks for everything. I'm just leaving it as is and if
there are any complaints I'll just tell them that's what
they get until the upgrade!
Thanks again
-----Original Message-----
It *IS* a Word 2000 thing! I just found this on the
Microsoft website:
http://support.microsoft.com/default.aspx?scid=kb;en-
us;220221.


Stevew wrote:

Well, here's some more news on this.
I went out to the web site you suggested and looked
at the booket printing. Now, before I did test that
information I tested my document on a third PC.
To my suprise, everything worked fine and when I started
to investigate, I found that this PC has Word 2002,
running
under Windows XP. The other two PC's are using Word
2000,
one with XP, the other NT4.0.
From your suggested web site I borrowed some macros for
booklet Printing in Word 2000, using the Print twice
method. But all the even pages still had the incomplete
shading.

My document has just the one table in the main document.
Currently situated at the top of the document.
So this now sounds like its a word 2000 problem.
Any more suggestions?
Thanks
-----Original Message-----
Hi Steve.

The booklet printing I'm thinking about is designed to
print in
landscape orientation, so forget that idea.

Printing in portrait would be much easier I think. I'm
not sure if you
are using one table or two tables in the main document,
but either way,
it should be possible to set up the main document so
that
it fits on one
page with a horizontal "gap" in the center to
accommodate
the perforation.


SteveW wrote:

I got to try it from another PC this morning and I
get
the
same results. I'll try your suggestion about the
double
pass, but I can tell you right now my boss will not
like a
solution where some office worker will be responsible
for
running these through a printer twice, being sure
that
the
paper is in correctly and so forth. This mail merge
will
ultimately be run through a macro from a user's
desktop
icon.
In your last message you talk about the left right
printing of two pages. I'm not sure I made it clear
that
my layout is top bottom printing of two pages. I
don't
see where it should matter, but you never know. The
table
in question fllls the entire page between the left
and
right margins. Was this option designed for the type
of
left right page printing you mentioned? Could the
page
layout (8.5 x 11 portrait) be the problem?
Thanks

-----Original Message-----
I don't think it's a problem with mail merge.
Definitely

sounds like

the problem the previous poster had. Do you have
access

to another

computer that you can try to print from?

Here's another idea. How do you feel about printing
in

two passes onto

the same page (i.e., printing the left side on the
first

pass, then

putting the whole stack of paper back into the
printer
to

print the

right side)? There's a method for booklet printing

described at


http://www.word.mvps.org/faqs/format...ookletPrinting
.h

tm, but you'll

have to modify it a bit to suit your purpose:
1. Set up the main document of the mail merge so
that

page 1 has the

wide margin at the right, and page 2 has the wide
margin

at left (i.e.,

swap the gutter and outside margins shown in the
link).
2. In the main document, shrink your current two-
page

table to make it

fit into the two halves of one landscape page.
3. Run the mail merge.
4. Print all of the the left halves (odd-numbered
pages).
5. Put the output stack back into the printer and
print

all of the

right halves (even-numbered pages). If your printer

stacks output face

down, then print the even-numbered pages in normal

order. If your

printer stacks output face up, then print the even

numbered pages in

reverse order.

It's easier than it sounds. Just an idea though.


wrote:


My document looks just fine in Print Preview.
I've tried printing, from the same PC, to two
different
printers. One a QMS 2060, the other QMS2445; both
with
the same results.
I've changed my mail merge from a "Form Letter" to
a "Cataloge" and I get the same result with the 2
per

page

check box checked. If I uncheck that box, no matter

how I

run the document, main document form letter, main

document

cataloge, section start new page, or section start
continuous, it works fine. Only when that box is

checked

do I have this problem.

What this document will be is printed on perforated

paper

so that the two table areas can be separated. I
could
create a copy of the table on the second half of the

sheet

with a "Next Record" field between them, but the
check

box

seemed like a nice easy way to accomplish this

especially

if changes have to be made to any of the wording or

layout

in the table. It is kind of a complicated layout
and

is a

legal document for Tax Sale of delinquent taxes so
it

is

wordy in spots with complicated wording.


-----Original Message-----
Hi, SteveW.

What happened with the previous post was the OP
emailed

me his file, and


I had no problems printing it as 2 pages per sheet
to

an

HP Laserjet


3150se, HP Color Laserjet 3700n, and Adobe Acrobat
5.

But the OP could


not print successfully to an HP Laserjet 2200dt,
Xerox

Docucolor laser,


or Adobe Acrobat 4, although the file looked okay
in

print preview.


Since I could print using three different printer

drivers, and the OP


could not print using three other printer drivers,
it

didn't appear to


be a problem with the Word file itself or printer

drivers. Something in


the OP's computer couldn't handle the page
setup... I

thought it might


be a non-Pentium processor or something to do with
RAM,

but I never


heard back from the OP as to whether he got it to
work.

On to you... Does your file look okay in print

preview?

Have you tried


printing at the lowest resolution your printer will
do,

just to see if


it works that way? Have you tried printing the
file

from

another


computer or to another printer?



SteveW wrote:



I have a mail merge into a table. I have the 2
pages

per


sheet checked in the Page Setup dialoge.

The Shading settings in my cells do not stay in
the

table


on the second page when printed.
It looks like the margins (Left and Right) in the

cells

do


not get shaded. And the cells where I have
the "Cell

text


Alignment" set to Center/Center, the top and
bottom
of

the


cell does not have its shading (only the line
where

there


is text). The cell margins are all set to 0 for
the
Center aligned cells. The other cells are full

justified


with left and right margins of 0.03.

I noticed that if I uncheck the 2 pages per sheet
box

and


print the table on two pieces of paper, the
shading

works


fine.

I noticed looking back over old messages, that
someone
else asked about a similar problem, but no answer
was
given.
Is there no solution?
Thanks
Steve

.


.


.

.