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How do I create a catalog in word 2007 from data in excel?



 
 
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  #1  
Old April 14th, 2010, 10:44 PM posted to microsoft.public.word.mailmerge.fields
Millieac
external usenet poster
 
Posts: 6
Default How do I create a catalog in word 2007 from data in excel?

I am trying to create a catalog of information on different systems that will
include page numbering for the whole document and a Table of Contents. I have
the data in an excel spreadsheet and thought it would be straightforward
using mail merge in word. However, the final merged document still behaves as
a series of individual documents. I cannot get the document to number from
1-128. It keeps numbering 1-3 ( the number of pages that it took to document
each separate system).
  #2  
Old April 15th, 2010, 09:21 AM posted to microsoft.public.word.mailmerge.fields
Doug Robbins - Word MVP
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Posts: 8,239
Default How do I create a catalog in word 2007 from data in excel?

Use a Directory type mail merge main document.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"Millieac" wrote in message
...
I am trying to create a catalog of information on different systems that
will
include page numbering for the whole document and a Table of Contents. I
have
the data in an excel spreadsheet and thought it would be straightforward
using mail merge in word. However, the final merged document still behaves
as
a series of individual documents. I cannot get the document to number from
1-128. It keeps numbering 1-3 ( the number of pages that it took to
document
each separate system).


  #3  
Old April 15th, 2010, 03:48 PM posted to microsoft.public.word.mailmerge.fields
Millieac
external usenet poster
 
Posts: 6
Default How do I create a catalog in word 2007 from data in excel?

How do I do that? It would be easier.
I did figure out a work-around. After merging the documents into one long
document, I did a find and replace and replaced the section breaks with a
manual page break. This broke the numbering by section.

"Doug Robbins - Word MVP" wrote:

Use a Directory type mail merge main document.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"Millieac" wrote in message
...
I am trying to create a catalog of information on different systems that
will
include page numbering for the whole document and a Table of Contents. I
have
the data in an excel spreadsheet and thought it would be straightforward
using mail merge in word. However, the final merged document still behaves
as
a series of individual documents. I cannot get the document to number from
1-128. It keeps numbering 1-3 ( the number of pages that it took to
document
each separate system).


  #4  
Old April 15th, 2010, 04:52 PM posted to microsoft.public.word.mailmerge.fields
Millieac
external usenet poster
 
Posts: 6
Default How do I create a catalog in word 2007 from data in excel?

I found the directory, but it causes problems with the outline numbering in
my document. What I need to happen is to format ALL the footers in the
document to link to the previous so that the page numbering will sequence.

"Millieac" wrote:

How do I do that? It would be easier.
I did figure out a work-around. After merging the documents into one long
document, I did a find and replace and replaced the section breaks with a
manual page break. This broke the numbering by section.

"Doug Robbins - Word MVP" wrote:

Use a Directory type mail merge main document.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"Millieac" wrote in message
...
I am trying to create a catalog of information on different systems that
will
include page numbering for the whole document and a Table of Contents. I
have
the data in an excel spreadsheet and thought it would be straightforward
using mail merge in word. However, the final merged document still behaves
as
a series of individual documents. I cannot get the document to number from
1-128. It keeps numbering 1-3 ( the number of pages that it took to
document
each separate system).


 




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