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#1
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Getting NAME OF DISTRIBUTION LIST to appear in To: Line of Msg
Our institution has a global address book. When using MS Outlook 2003, I was
able to create a "dummy" contact with Display Name as distribution list name, associating it with my personal e-mail address. This allowed name of distribution list to appear in the To: line of an e-mail. We now have MS Outlook 2007 and my "dummy" contacts (i.e. with distribution list name as display name) no longer work. The To: line now has my name and not name of distribution list. I read a recent posting where someone advised people to set up a throwaway free e-mail account at hotmail or yahoo and associate display name of distribution list with this throwaway e-mail account. That way our institutional global address book would not be searched and therefore the distribution list name would appear in to: line of e-mail rather than my name. IS THERE ANY OTHER WAY TO DO THIS? In MS Outlook 2003, I was able to in essence fool the server into not checking global address book and use display name of distribution list name instead. NOTE -- FYI, HERE WERE INSTRUCTIONS I USED SUCCESSFULLY WITH MS OUTLOOK 2003 WHICH NO LONGER WORK IN OUTLOOK 2007: 1. Put the actual distribution list you wish to use in the "Bcc" (blind carbon copy) field of a new email message.** This is the actual distribution list which the computer will use to determine who to send the message to. Because it is in bcc field, recipient names will not appear in the to: line. 2. However, something should appear in the to: line. It cannot be left blank. By creating a "dummy" distribution list, which you can insert in the "to:" line of a message this problem will be solved. Here's how. 3. Create a new "dummy" DISTRIBUTION LIST. I recommend you name this distribution list with a name similar to that of the "real" distribution list. For example, if the "real" distribution list is called Business Faculty, name the dummy list Business Faculty DUMMY LIST. 4. Click on "Add New" 5. In "display name" box, type the name of the "real" distribution list ENCLOSED IN ANGLE BRAKCETS. e.g. Business Faculty 6. In "email address" box, type in your email address, e.g. 7 Click on "OK". This box will close, returning you to the list of members in the list. 8. Do not add any more names to this dummy distribution list. 9. Double click on the entry you just created (e.g. Business Faculty. The box with "display name" will open again. 10. In the "display name" box, delete the angle brackets (e.g. change Business Faculty to Business Faculty). 11. Click on OK. 12. Click on "save and close" NOTE THAT WHEN YOU REOPEN THIS LIST, YOU WILL SEE THAT ANGLE BRACKETS STILL APPEAR IN THE ENTRY IN THE DISTRIBUTION LIST. HOWEVER, IF YOU CLICK ON THE ENTRY, THE BOX with "display name" will show the name without angle brackets. HERE'S WHAT TO DO WHEN YOU WANT TO SEND A MESSAGE TO THE DISTRIBUTION LIST AND ONLY HAVE THE LIST NAME APPEAR IN THE "TO:" LINE OF THE MESSAGE. 1. Open up a new mail message. 2. Click on "Bcc" (blind carbon copy). Put the "real" distribution list containing the actual names of recipients in this "bcc" field. (If bcc: field does not appear, see info. at end of this message, copied and pasted from help files).** 3. Put the dummy distribution list in the to: line of the message. |
#2
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Getting NAME OF DISTRIBUTION LIST to appear in To: Line of Msg
AcademicLibrarian wrote:
Our institution has a global address book. When using MS Outlook 2003, I was able to create a "dummy" contact with Display Name as distribution list name, associating it with my personal e-mail address. This allowed name of distribution list to appear in the To: line of an e-mail. We now have MS Outlook 2007 and my "dummy" contacts (i.e. with distribution list name as display name) no longer work. The To: line now has my name and not name of distribution list. Why bother to put anything in the To field? -- Brian Tillman [MVP-Outlook] |
#3
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Getting NAME OF DISTRIBUTION LIST to appear in To: Line of Msg
You are right that it is not necessary to have anything in the "To:" line of
a message. Still it looks odd to have a blank "To:" line. Since I had found a way to do this using Outlook 2003, I was puzzled as to why it would no longer work in 2007 and thought that there might be a simple fix. "Brian Tillman" wrote: AcademicLibrarian wrote: Our institution has a global address book. When using MS Outlook 2003, I was able to create a "dummy" contact with Display Name as distribution list name, associating it with my personal e-mail address. This allowed name of distribution list to appear in the To: line of an e-mail. We now have MS Outlook 2007 and my "dummy" contacts (i.e. with distribution list name as display name) no longer work. The To: line now has my name and not name of distribution list. Why bother to put anything in the To field? -- Brian Tillman [MVP-Outlook] |
#4
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Getting NAME OF DISTRIBUTION LIST to appear in To: Line of Msg
AcademicLibrarian wrote:
You are right that it is not necessary to have anything in the "To:" line of a message. Still it looks odd to have a blank "To:" line. Since I had found a way to do this using Outlook 2003, I was puzzled as to why it would no longer work in 2007 and thought that there might be a simple fix. And this happens no matter what you define for the "Dsiplay As"? -- Brian Tillman [MVP-Outlook] |
#5
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Getting NAME OF DISTRIBUTION LIST to appear in To: Line of Msg
I could not find "Display as". Is this supposed to appear when you add an
entry to a distribution list (e.g. in Add new member screen) or is it supposed to appear when you're displaying the distribution list itself? I see it in neither place. All is see is "Display Name" on "Add New Member" screen, when I'm about to add a new member to the list. Even when I type in the name of the list in "Display Name", when message is actually sent, my name appears in to: line rather than db name. "Brian Tillman" wrote: AcademicLibrarian wrote: You are right that it is not necessary to have anything in the "To:" line of a message. Still it looks odd to have a blank "To:" line. Since I had found a way to do this using Outlook 2003, I was puzzled as to why it would no longer work in 2007 and thought that there might be a simple fix. And this happens no matter what you define for the "Dsiplay As"? -- Brian Tillman [MVP-Outlook] |
#6
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Getting NAME OF DISTRIBUTION LIST to appear in To: Line of Msg
AcademicLibrarian wrote:
I could not find "Display as". The Display As is the field in a Contacts record just underneath the E-mail field. It's what controls what Outlook shows in the recipient field when you address a message. You talked about it in your very first post, calling it "display name" in this sentence: "When using MS Outlook 2003, I was able to create a 'dummy' contact with Display Name as distribution list name, associating it with my personal e-mail address." Perhaps Outlook 2007 has relabeled it. I can't check as I'm not near my OL 2007 system right now. -- Brian Tillman [MVP-Outlook] |
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