Archiving Questions

I am having problems getting OL2002 (accessed through Micrososft Terminal
Server) to archive my inbox. I am using the defaul location for archive.pst
(c:\Documents & Settings\MyName\Local Settings
Application Data\Microsoft\Outlook. I had previously tried to change that
location to a folder on our network but that did not work. So I returned to
the default location. I have set OL to move stuff that is more than 2
months old to the archive. And I have run the AutoArchive manually and also
automatically.

Problem 1: When I open the archived Inbox, I see e-mail from 7/12/05 back to
4/12/04. (I have no idea what might have happened to anything before that
and that's not my concern here.) But 7/12/05 is not really older than 2
months, which is the setting for AutoArchive. It's pretty minor but I don't
understand why OL is not following the instructions exactly.

Problem 2: When I look at the inbox after archiving I can see e-mail from
today back to 4/12/04. Why is anything older than 2 months (my setting)
still in there? The stuff is also showing up in the archive (see Problem 1)
but it is not getting removed from the active Inbox! What gives?

Note: In the AutoArchive settings I have "Delete Expired Items (E-Mail
Only)" unchecked. Is this a problem? I don't want them deleted, just moved
from the active Inbox to the archive.

Hi Joe

Archiving is based on the Date last modified. So an email in your Inbox may
have been modified within the past 2 months and thus not be archived.


--
Judy Gleeson - MVP Outlook
Acorn Training and Consulting
Canberra, Australia


see what Outlook training can do to improve productivity:
http://www.acorntraining.com.au/pdfd...ithOutlook.pps

www.acorntraining.com.au/productivit.htm
"Joe McGuire" wrote in message
...
I am having problems getting OL2002 (accessed through Micrososft Terminal
Server) to archive my inbox. I am using the defaul location for
archive.pst
(c:\Documents & Settings\MyName\Local Settings
Application Data\Microsoft\Outlook. I had previously tried to change that
location to a folder on our network but that did not work. So I returned
to
the default location. I have set OL to move stuff that is more than 2
months old to the archive. And I have run the AutoArchive manually and
also
automatically.

Problem 1: When I open the archived Inbox, I see e-mail from 7/12/05 back
to
4/12/04. (I have no idea what might have happened to anything before that
and that's not my concern here.) But 7/12/05 is not really older than 2
months, which is the setting for AutoArchive. It's pretty minor but I
don't
understand why OL is not following the instructions exactly.

Problem 2: When I look at the inbox after archiving I can see e-mail from
today back to 4/12/04. Why is anything older than 2 months (my setting)
still in there? The stuff is also showing up in the archive (see Problem
1)
but it is not getting removed from the active Inbox! What gives?

Note: In the AutoArchive settings I have "Delete Expired Items (E-Mail
Only)" unchecked. Is this a problem? I don't want them deleted, just
moved
from the active Inbox to the archive.

Thanks, Judy. This might explain a few "old" messages not getting
archived, but not several hundred. Moreover, it appears that
everything OLDER than 2 months (my setting) is getting duly archived
along with about 12 days of stuff that is not quite that old. Any
idea why the archived files continue to show up in my active Inbox?

On Fri, 2 Sep 2005 09:36:13 +1000, "Judy Gleeson MVP - Outlook"
wrote:

Hi Joe

Archiving is based on the Date last modified. So an email in your Inbox may
have been modified within the past 2 months and thus not be archived.

Thanks, Judy. This might explain a few "old" messages not getting
archived, but not several hundred. Moreover, it appears that
everything OLDER than 2 months (my setting) is getting duly archived
along with about 12 days of stuff that is not quite that old. Any
idea why the archived files continue to show up in my active Inbox?

[I have posted this message a few times over the past few days but I don't
see it showing up on this forum. If in fact multiple copies of this ARE
showing up then I'm not sure what it going on--or how many days to wait
until a post I sentin finally appears.]

"Judy Gleeson MVP - Outlook" wrote in message
...
Hi Joe

Archiving is based on the Date last modified. So an email in your Inbox
may
have been modified within the past 2 months and thus not be archived.


--
Judy Gleeson - MVP Outlook
Acorn Training and Consulting
Canberra, Australia


see what Outlook training can do to improve productivity:
http://www.acorntraining.com.au/pdfd...ithOutlook.pps

www.acorntraining.com.au/productivit.htm
"Joe McGuire" wrote in message
...
I am having problems getting OL2002 (accessed through Micrososft
Terminal
Server) to archive my inbox. I am using the defaul location for
archive.pst
(c:\Documents & Settings\MyName\Local Settings
Application Data\Microsoft\Outlook. I had previously tried to change
that
location to a folder on our network but that did not work. So I returned
to
the default location. I have set OL to move stuff that is more than 2
months old to the archive. And I have run the AutoArchive manually and
also
automatically.

Problem 1: When I open the archived Inbox, I see e-mail from 7/12/05 back
to
4/12/04. (I have no idea what might have happened to anything before
that
and that's not my concern here.) But 7/12/05 is not really older than 2
months, which is the setting for AutoArchive. It's pretty minor but I
don't
understand why OL is not following the instructions exactly.

Problem 2: When I look at the inbox after archiving I can see e-mail
from
today back to 4/12/04. Why is anything older than 2 months (my setting)
still in there? The stuff is also showing up in the archive (see Problem
1)
but it is not getting removed from the active Inbox! What gives?

Note: In the AutoArchive settings I have "Delete Expired Items (E-Mail
Only)" unchecked. Is this a problem? I don't want them deleted, just
moved
from the active Inbox to the archive.