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#1
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Get data from previous records
once i have started entering data into a new record via a form (ie the record
is already created) i would like to go to another record, pinch some data from some of the fields in that record and go back to the record i was just on, & put that data in the equivalent fields. The data i would need to pinch would be the same each each time (ie i don't need to select each time what fields to import). i can already go to the record i need to by means of a search combo box on my form, but i don't know the way to copy the data and take it back to the other record. I am very basic with access....i can make forms and can edit the VBA behind it a bit!! Please be kind Cheers Chris |
#2
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Get data from previous records
Sounds like you want to set the Default Value for several of the controls on
your form, based on the data in a previous record. You could add a command button to the form, and use it to set the DefaultValue property of the control that had focus before you clicked the button, i.e. Screen.PreviousControl. Then choose another control, and click the button again to set that one, and so on. DefaultValue is a string type, so you may need to add quotes around numeric or date values to get the result you expect. Also, add error handling in case PreviousControl does not resolve to something with a value (e.g. another command button, or there was none.) Here's an example of setting DefaultValue: http://www.mvps.org/access/forms/frm0012.htm Here's another alternative, that automatically carries data forward from the last record, though that's not what you asked for http://allenbrowne.com/ser-24.html Note that these do not survive closing the form, unless you store the value in a table in Form_Unload, and assign them again in Form_Load. -- Allen Browne - Microsoft MVP. Perth, Western Australia Tips for Access users - http://allenbrowne.com/tips.html Reply to group, rather than allenbrowne at mvps dot org. "crtopher" wrote in message ... once i have started entering data into a new record via a form (ie the record is already created) i would like to go to another record, pinch some data from some of the fields in that record and go back to the record i was just on, & put that data in the equivalent fields. The data i would need to pinch would be the same each each time (ie i don't need to select each time what fields to import). i can already go to the record i need to by means of a search combo box on my form, but i don't know the way to copy the data and take it back to the other record. I am very basic with access....i can make forms and can edit the VBA behind it a bit!! Please be kind Cheers Chris |
#3
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Get data from previous records
On Thu, 7 Feb 2008 17:56:01 -0800, crtopher
wrote: once i have started entering data into a new record via a form (ie the record is already created) i would like to go to another record, pinch some data from some of the fields in that record and go back to the record i was just on, & put that data in the equivalent fields. The data i would need to pinch would be the same each each time (ie i don't need to select each time what fields to import). It's not quite clear if this is what you mean, but you can set the default value of a field in the AfterUpdate event of the form, so that the field will be "sticky" - each time you enter a new record it will offer you the value from the previous record as a default (which can be changed and become the new default). If you're trying to pinch PART of a field, that's harder, and it really suggests that your table design may not be optimum. What is the nature of the data and what would be carried over? John W. Vinson [MVP] |
#4
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Get data from previous records
Thankyou John and Allen.
My problem is that i am editing an existing record and need to go to another record to get the data (and i need the whole field not just part) then go back to the record i was just editing and paste the data....the problem, as i understand it, is that by setting the default value, that only works when you go to a new record...the default value won't come across to an existing record, the feilds of which may, or may not, already have data in them. "John W. Vinson" wrote: On Thu, 7 Feb 2008 17:56:01 -0800, crtopher wrote: once i have started entering data into a new record via a form (ie the record is already created) i would like to go to another record, pinch some data from some of the fields in that record and go back to the record i was just on, & put that data in the equivalent fields. The data i would need to pinch would be the same each each time (ie i don't need to select each time what fields to import). It's not quite clear if this is what you mean, but you can set the default value of a field in the AfterUpdate event of the form, so that the field will be "sticky" - each time you enter a new record it will offer you the value from the previous record as a default (which can be changed and become the new default). If you're trying to pinch PART of a field, that's harder, and it really suggests that your table design may not be optimum. What is the nature of the data and what would be carried over? John W. Vinson [MVP] |
#5
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Get data from previous records
Hi -
Sounds to me like Edit - Copy (Ctrl-C) and Edit - Paste (Ctrl-V) would work; that seems too easy - am I missing something? John crtopher wrote: Thankyou John and Allen. My problem is that i am editing an existing record and need to go to another record to get the data (and i need the whole field not just part) then go back to the record i was just editing and paste the data....the problem, as i understand it, is that by setting the default value, that only works when you go to a new record...the default value won't come across to an existing record, the feilds of which may, or may not, already have data in them. once i have started entering data into a new record via a form (ie the record is already created) i would like to go to another record, pinch some data [quoted text clipped - 14 lines] John W. Vinson [MVP] -- John Goddard Ottawa, ON Canada jrgoddard at cyberus dot ca Message posted via AccessMonster.com http://www.accessmonster.com/Uwe/For...forms/200802/1 |
#6
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Get data from previous records
Hmm. So you need to open another instance of the same form to a different
record, and duplicate the particular fields onto the original instance while it is still being edited. It is possible to programmatically open another instance using the New keyword. But I think it would be easier to create another form for this purpose - perhaps one in Continuous Form view, so you can easily spin through to the desired record, and then click the button on that form to copy those values into the other form. One advantage of this approach is that you can open this form in dialog mode. The code for the button's Click event procedure would be really quite simple, e.g.: With Forms("NameOfYourOriginalFormHere") !SomeField = Me.SomeField !AnotherField = Me.AnotherField 'etc End With If you really want to pursue opening another instance of the same form, here's some info on that: Managing Multiple Instances of a Form at: http://allenbrowne.com/ser-35.html -- Allen Browne - Microsoft MVP. Perth, Western Australia Tips for Access users - http://allenbrowne.com/tips.html Reply to group, rather than allenbrowne at mvps dot org. "crtopher" wrote in message ... Thankyou John and Allen. My problem is that i am editing an existing record and need to go to another record to get the data (and i need the whole field not just part) then go back to the record i was just editing and paste the data....the problem, as i understand it, is that by setting the default value, that only works when you go to a new record...the default value won't come across to an existing record, the feilds of which may, or may not, already have data in them. "John W. Vinson" wrote: On Thu, 7 Feb 2008 17:56:01 -0800, crtopher wrote: once i have started entering data into a new record via a form (ie the record is already created) i would like to go to another record, pinch some data from some of the fields in that record and go back to the record i was just on, & put that data in the equivalent fields. The data i would need to pinch would be the same each each time (ie i don't need to select each time what fields to import). It's not quite clear if this is what you mean, but you can set the default value of a field in the AfterUpdate event of the form, so that the field will be "sticky" - each time you enter a new record it will offer you the value from the previous record as a default (which can be changed and become the new default). If you're trying to pinch PART of a field, that's harder, and it really suggests that your table design may not be optimum. What is the nature of the data and what would be carried over? John W. Vinson [MVP] |
#7
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Get data from previous records
Allen thank you...that sounds like a plan. I'll make another form to search
for the record, part of which i want to copy, then use your suggested code to drop that back into the main form, which will obviously still be on the record i was editing. I'll try and get back to you... "Allen Browne" wrote: Hmm. So you need to open another instance of the same form to a different record, and duplicate the particular fields onto the original instance while it is still being edited. It is possible to programmatically open another instance using the New keyword. But I think it would be easier to create another form for this purpose - perhaps one in Continuous Form view, so you can easily spin through to the desired record, and then click the button on that form to copy those values into the other form. One advantage of this approach is that you can open this form in dialog mode. The code for the button's Click event procedure would be really quite simple, e.g.: With Forms("NameOfYourOriginalFormHere") !SomeField = Me.SomeField !AnotherField = Me.AnotherField 'etc End With If you really want to pursue opening another instance of the same form, here's some info on that: Managing Multiple Instances of a Form at: http://allenbrowne.com/ser-35.html -- Allen Browne - Microsoft MVP. Perth, Western Australia Tips for Access users - http://allenbrowne.com/tips.html Reply to group, rather than allenbrowne at mvps dot org. "crtopher" wrote in message ... Thankyou John and Allen. My problem is that i am editing an existing record and need to go to another record to get the data (and i need the whole field not just part) then go back to the record i was just editing and paste the data....the problem, as i understand it, is that by setting the default value, that only works when you go to a new record...the default value won't come across to an existing record, the feilds of which may, or may not, already have data in them. "John W. Vinson" wrote: On Thu, 7 Feb 2008 17:56:01 -0800, crtopher wrote: once i have started entering data into a new record via a form (ie the record is already created) i would like to go to another record, pinch some data from some of the fields in that record and go back to the record i was just on, & put that data in the equivalent fields. The data i would need to pinch would be the same each each time (ie i don't need to select each time what fields to import). It's not quite clear if this is what you mean, but you can set the default value of a field in the AfterUpdate event of the form, so that the field will be "sticky" - each time you enter a new record it will offer you the value from the previous record as a default (which can be changed and become the new default). If you're trying to pinch PART of a field, that's harder, and it really suggests that your table design may not be optimum. What is the nature of the data and what would be carried over? John W. Vinson [MVP] |
#8
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Get data from previous records
Hi John
I have to copy data from several fields so i don't want to be flipping back and forth several times to collect all the data i need Cheers Chris "J_Goddard via AccessMonster.com" wrote: Hi - Sounds to me like Edit - Copy (Ctrl-C) and Edit - Paste (Ctrl-V) would work; that seems too easy - am I missing something? John crtopher wrote: Thankyou John and Allen. My problem is that i am editing an existing record and need to go to another record to get the data (and i need the whole field not just part) then go back to the record i was just editing and paste the data....the problem, as i understand it, is that by setting the default value, that only works when you go to a new record...the default value won't come across to an existing record, the feilds of which may, or may not, already have data in them. once i have started entering data into a new record via a form (ie the record is already created) i would like to go to another record, pinch some data [quoted text clipped - 14 lines] John W. Vinson [MVP] -- John Goddard Ottawa, ON Canada jrgoddard at cyberus dot ca Message posted via AccessMonster.com http://www.accessmonster.com/Uwe/For...forms/200802/1 |
#9
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Get data from previous records
Hi Allen
Just wanted to say your suggestion was perfect...just what i needed was the idea to open another form. I put a search combo on it to find the record i needed then used your little bit of code to take the values over to the first form. Worked beautifully. Thank you Cheers Chris "Allen Browne" wrote: Hmm. So you need to open another instance of the same form to a different record, and duplicate the particular fields onto the original instance while it is still being edited. It is possible to programmatically open another instance using the New keyword. But I think it would be easier to create another form for this purpose - perhaps one in Continuous Form view, so you can easily spin through to the desired record, and then click the button on that form to copy those values into the other form. One advantage of this approach is that you can open this form in dialog mode. The code for the button's Click event procedure would be really quite simple, e.g.: With Forms("NameOfYourOriginalFormHere") !SomeField = Me.SomeField !AnotherField = Me.AnotherField 'etc End With If you really want to pursue opening another instance of the same form, here's some info on that: Managing Multiple Instances of a Form at: http://allenbrowne.com/ser-35.html -- Allen Browne - Microsoft MVP. Perth, Western Australia Tips for Access users - http://allenbrowne.com/tips.html Reply to group, rather than allenbrowne at mvps dot org. "crtopher" wrote in message ... Thankyou John and Allen. My problem is that i am editing an existing record and need to go to another record to get the data (and i need the whole field not just part) then go back to the record i was just editing and paste the data....the problem, as i understand it, is that by setting the default value, that only works when you go to a new record...the default value won't come across to an existing record, the feilds of which may, or may not, already have data in them. "John W. Vinson" wrote: On Thu, 7 Feb 2008 17:56:01 -0800, crtopher wrote: once i have started entering data into a new record via a form (ie the record is already created) i would like to go to another record, pinch some data from some of the fields in that record and go back to the record i was just on, & put that data in the equivalent fields. The data i would need to pinch would be the same each each time (ie i don't need to select each time what fields to import). It's not quite clear if this is what you mean, but you can set the default value of a field in the AfterUpdate event of the form, so that the field will be "sticky" - each time you enter a new record it will offer you the value from the previous record as a default (which can be changed and become the new default). If you're trying to pinch PART of a field, that's harder, and it really suggests that your table design may not be optimum. What is the nature of the data and what would be carried over? John W. Vinson [MVP] |
#10
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Get data from previous records
Hi Chris,
I am going through the same problem. May I request you to share the code for executing this, please? Thanks Vijay "crtopher" wrote: Hi Allen Just wanted to say your suggestion was perfect...just what i needed was the idea to open another form. I put a search combo on it to find the record i needed then used your little bit of code to take the values over to the first form. Worked beautifully. Thank you Cheers Chris "Allen Browne" wrote: Hmm. So you need to open another instance of the same form to a different record, and duplicate the particular fields onto the original instance while it is still being edited. It is possible to programmatically open another instance using the New keyword. But I think it would be easier to create another form for this purpose - perhaps one in Continuous Form view, so you can easily spin through to the desired record, and then click the button on that form to copy those values into the other form. One advantage of this approach is that you can open this form in dialog mode. The code for the button's Click event procedure would be really quite simple, e.g.: With Forms("NameOfYourOriginalFormHere") !SomeField = Me.SomeField !AnotherField = Me.AnotherField 'etc End With If you really want to pursue opening another instance of the same form, here's some info on that: Managing Multiple Instances of a Form at: http://allenbrowne.com/ser-35.html -- Allen Browne - Microsoft MVP. Perth, Western Australia Tips for Access users - http://allenbrowne.com/tips.html Reply to group, rather than allenbrowne at mvps dot org. "crtopher" wrote in message ... Thankyou John and Allen. My problem is that i am editing an existing record and need to go to another record to get the data (and i need the whole field not just part) then go back to the record i was just editing and paste the data....the problem, as i understand it, is that by setting the default value, that only works when you go to a new record...the default value won't come across to an existing record, the feilds of which may, or may not, already have data in them. "John W. Vinson" wrote: On Thu, 7 Feb 2008 17:56:01 -0800, crtopher wrote: once i have started entering data into a new record via a form (ie the record is already created) i would like to go to another record, pinch some data from some of the fields in that record and go back to the record i was just on, & put that data in the equivalent fields. The data i would need to pinch would be the same each each time (ie i don't need to select each time what fields to import). It's not quite clear if this is what you mean, but you can set the default value of a field in the AfterUpdate event of the form, so that the field will be "sticky" - each time you enter a new record it will offer you the value from the previous record as a default (which can be changed and become the new default). If you're trying to pinch PART of a field, that's harder, and it really suggests that your table design may not be optimum. What is the nature of the data and what would be carried over? John W. Vinson [MVP] |
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