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How to stop Word inserting auto dates



 
 
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  #1  
Old April 24th, 2009, 09:53 AM posted to microsoft.public.word.formatting.longdocs
benny62
external usenet poster
 
Posts: 1
Default How to stop Word inserting auto dates


I use an invoice template in word. Every time I access saved invoices,
word automatically inserts todays date in the document I am looking at.
I want it to show the date that I originally saved. How do I stop word
auto inserting todays date ??




--
benny62
  #2  
Old April 24th, 2009, 04:27 PM posted to microsoft.public.word.formatting.longdocs
Suzanne S. Barnhill
external usenet poster
 
Posts: 31,786
Default How to stop Word inserting auto dates

Press Alt+F9 to display the DATE field code. Change it to CREATEDATE. Alt+F9
to toggle back and F9 to update. Make this change in the template to prevent
the problem in new invoices.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"benny62" wrote in message
...

I use an invoice template in word. Every time I access saved invoices,
word automatically inserts todays date in the document I am looking at.
I want it to show the date that I originally saved. How do I stop word
auto inserting todays date ??




--
benny62


  #3  
Old April 24th, 2009, 11:01 PM posted to microsoft.public.word.formatting.longdocs
PamC via OfficeKB.com
external usenet poster
 
Posts: 585
Default How to stop Word inserting auto dates

Since you are making business records, you're better off using static text
instead of updatable fields. It's a shame that Word doesn't offer the ability
to automatically enter today's date in static text via a field, especially
since you can choose to to do that via the menus.

But there's hope, if you are using W2007: replacing the field code in the
template with the date picker content control could solve the problem and
offer more flexibility in the date choice--at least for situations where all
users of the template have W2007 or the compatibility pack.

HTH,
Pam

benny62 wrote:
I use an invoice template in word. Every time I access saved invoices,
word automatically inserts todays date in the document I am looking at.
I want it to show the date that I originally saved. How do I stop word
auto inserting todays date ??


--
Message posted via OfficeKB.com
http://www.officekb.com/Uwe/Forums.a...gdocs/200904/1

  #4  
Old April 26th, 2009, 09:35 PM posted to microsoft.public.word.formatting.longdocs
CyberTaz
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Posts: 1,362
Default How to stop Word inserting auto dates

On 4/24/09 6:01 PM, in article 951a260c61ada@uwe, "PamC via OfficeKB.com"
u43222@uwe wrote:

It's a shame that Word doesn't offer the ability
to automatically enter today's date in static text via a field


Huh??? Did you read Suzanne's reply? It isn't that the right type of field
isn't available, it's that the wrong type of field was used.

Regards |:)
Bob Jones
[MVP] Office:Mac

  #5  
Old April 26th, 2009, 11:17 PM posted to microsoft.public.word.formatting.longdocs
PamC via OfficeKB.com
external usenet poster
 
Posts: 585
Default How to stop Word inserting auto dates

I did. And I've read many other similar suggestions. What happens to the
create date if you rename the file, or make a copy? Such information in
business records needs to be in static text, IMHO.

CyberTaz wrote:
On 4/24/09 6:01 PM, in article 951a260c61ada@uwe, "PamC via OfficeKB.com"
u43222@uwe wrote:

It's a shame that Word doesn't offer the ability
to automatically enter today's date in static text via a field


Huh??? Did you read Suzanne's reply? It isn't that the right type of field
isn't available, it's that the wrong type of field was used.

Regards |:)
Bob Jones
[MVP] Office:Mac


--
Message posted via OfficeKB.com
http://www.officekb.com/Uwe/Forums.a...gdocs/200904/1

  #6  
Old April 27th, 2009, 12:33 AM posted to microsoft.public.word.formatting.longdocs
Suzanne S. Barnhill
external usenet poster
 
Posts: 31,786
Default How to stop Word inserting auto dates

Then what would be the point of a field? It makes much more sense just to
type the date as plain text. Alternatively, you can insert a DATE field and
immediately unlink it.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"PamC via OfficeKB.com" u43222@uwe wrote in message
news:95336efc630d3@uwe...
I did. And I've read many other similar suggestions. What happens to the
create date if you rename the file, or make a copy? Such information in
business records needs to be in static text, IMHO.

CyberTaz wrote:
On 4/24/09 6:01 PM, in article 951a260c61ada@uwe, "PamC via OfficeKB.com"
u43222@uwe wrote:

It's a shame that Word doesn't offer the ability
to automatically enter today's date in static text via a field


Huh??? Did you read Suzanne's reply? It isn't that the right type of field
isn't available, it's that the wrong type of field was used.

Regards |:)
Bob Jones
[MVP] Office:Mac


--
Message posted via OfficeKB.com
http://www.officekb.com/Uwe/Forums.a...gdocs/200904/1



  #7  
Old April 27th, 2009, 09:49 AM posted to microsoft.public.word.formatting.longdocs
macropod[_2_]
external usenet poster
 
Posts: 2,402
Default How to stop Word inserting auto dates

Hi Pam,

Neither renaming nor copying a file (via Windows explorer) changes the CREATEDATE value - only using File|Save As from within Word
does that.

--
Cheers
macropod
[Microsoft MVP - Word]


"PamC via OfficeKB.com" u43222@uwe wrote in message news:95336efc630d3@uwe...
I did. And I've read many other similar suggestions. What happens to the
create date if you rename the file, or make a copy? Such information in
business records needs to be in static text, IMHO.

CyberTaz wrote:
On 4/24/09 6:01 PM, in article 951a260c61ada@uwe, "PamC via OfficeKB.com"
u43222@uwe wrote:

It's a shame that Word doesn't offer the ability
to automatically enter today's date in static text via a field


Huh??? Did you read Suzanne's reply? It isn't that the right type of field
isn't available, it's that the wrong type of field was used.

Regards |:)
Bob Jones
[MVP] Office:Mac


--
Message posted via OfficeKB.com
http://www.officekb.com/Uwe/Forums.a...gdocs/200904/1


  #8  
Old April 27th, 2009, 09:50 AM posted to microsoft.public.word.formatting.longdocs
macropod[_2_]
external usenet poster
 
Posts: 2,402
Default How to stop Word inserting auto dates

Alternatively one can lock the field (Ctrl-F11), whether it's a DATE or CREATEDATE field.

--
Cheers
macropod
[Microsoft MVP - Word]


"Suzanne S. Barnhill" wrote in message ...
Then what would be the point of a field? It makes much more sense just to
type the date as plain text. Alternatively, you can insert a DATE field and
immediately unlink it.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"PamC via OfficeKB.com" u43222@uwe wrote in message
news:95336efc630d3@uwe...
I did. And I've read many other similar suggestions. What happens to the
create date if you rename the file, or make a copy? Such information in
business records needs to be in static text, IMHO.

CyberTaz wrote:
On 4/24/09 6:01 PM, in article 951a260c61ada@uwe, "PamC via OfficeKB.com"
u43222@uwe wrote:

It's a shame that Word doesn't offer the ability
to automatically enter today's date in static text via a field

Huh??? Did you read Suzanne's reply? It isn't that the right type of field
isn't available, it's that the wrong type of field was used.

Regards |:)
Bob Jones
[MVP] Office:Mac


--
Message posted via OfficeKB.com
http://www.officekb.com/Uwe/Forums.a...gdocs/200904/1



  #9  
Old April 27th, 2009, 02:39 PM posted to microsoft.public.word.formatting.longdocs
CyberTaz
external usenet poster
 
Posts: 1,342
Default How to stop Word inserting auto dates

Agreed - and if you are using Save As you're creating a *new* file not a
"copy" of the original.

--
HTH |:)
Bob Jones
Office:Mac MVP

"macropod" wrote in message
...
Hi Pam,

Neither renaming nor copying a file (via Windows explorer) changes the
CREATEDATE value - only using File|Save As from within Word does that.

--
Cheers
macropod
[Microsoft MVP - Word]


"PamC via OfficeKB.com" u43222@uwe wrote in message
news:95336efc630d3@uwe...
I did. And I've read many other similar suggestions. What happens to the
create date if you rename the file, or make a copy? Such information in
business records needs to be in static text, IMHO.

CyberTaz wrote:
On 4/24/09 6:01 PM, in article 951a260c61ada@uwe, "PamC via OfficeKB.com"
u43222@uwe wrote:

It's a shame that Word doesn't offer the ability
to automatically enter today's date in static text via a field

Huh??? Did you read Suzanne's reply? It isn't that the right type of
field
isn't available, it's that the wrong type of field was used.

Regards |:)
Bob Jones
[MVP] Office:Mac


--
Message posted via OfficeKB.com
http://www.officekb.com/Uwe/Forums.a...gdocs/200904/1



  #10  
Old April 28th, 2009, 04:22 PM posted to microsoft.public.word.formatting.longdocs
Robert M. Franz [RMF]
external usenet poster
 
Posts: 268
Default How to stop Word inserting auto dates

Hi Pam

PamC via OfficeKB.com wrote:
Since you are making business records, you're better off using static text
instead of updatable fields. It's a shame that Word doesn't offer the ability
to automatically enter today's date in static text via a field, especially
since you can choose to to do that via the menus.

[..]

Word up till 2003 did in fact offer this ability: Insert | Date and
time, if you make sure that the little "update" box isn't ticked.

I haven't found this through the 2007 Ribbon, but the old dialog is
still he hittin the ALT combination your language version needs to
display the dialog in 2003 will display the dialog in 2003.

HTH
Robert
--
/"\ ASCII Ribbon Campaign | MSFT |
\ / | MVP | Scientific Reports
X Against HTML | for | with Word?
/ \ in e-mail & news | Word | http://www.masteringword.eu/
 




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