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#1
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Duplicate (Fax and SMTP) contacts in Address Book
Will future versions of Outlook have a way to turn off the fax feature? I don't really feel this is a feature, but is more of a nuisance. Adding a letter in front of the fax number to fool Outlook seems like a cheap workaround rather unbecoming of a company like Microsoft. An earlier version of Outlook that I used, Outlook 2000, Internet Mail only did not do this and I thought it worked a lot better this "full featured" program.
Using this work around means extra steps whenever a new fax number is entered onto a contacts page (I either have to go back and edit the number after I enter it or if I add the alpha characture first Outlook does not do the automatic formating of the number or add the area code automatically, which I like it to do. I also use the address book for automatically entering in addresses and fax numbers on our own fax cover sheets and again, I need to go back an delete the alpha characture in front of the fax number after the fax number is put on our forms. "Graeme" wrote: Outlook shows both the fax numbers (where present) as well as the email address when addressing an email. I understand that this was so you could send a message via either transport depending upon your contact. Therefore if you have multiple fax numbers or emails then the contact will appear multiple times when addressing emails. However, if you do not use fax on your system, then having the fax address displayed becomes a nuisance. Both because it displays an entry in the addressing dialogue window for each fax number configured as well as the email address, and when you expect Outlook to resolve the name automatically it does not know which of the addresses for that contact you wish to use - showing the squiggly red line. It is possible to suppress the fax entry in the address dialogue by prefixing the Fax Number for the contact with a non-numerical character or string e.g. Fax: 01234 345 678. If you have a number of entries to manage in this way, then you may wish to consider an add-in that will automate the task and allow you to select such as that found at http://www.websetters.co.uk/WSAddIns...ager/Index.htm It resolves these issues by managing your contacts, hiding the fax entry when addressing emails but still showing the details in the contacts folder. Regards Graeme ===================================== Websetters - home of the WS:Outlook AddIn the only limits are those of vision... www.websetters.co.uk ===================================== "Cheryl Mutschler" wrote in message ... Outlook XP Hi, Is there a way to only view contacts that have an email address through the Address Book (instead of viewing duplicate contacts, one with the email address and the other with the fax number)? Thank you Cheryl |
#2
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Duplicate (Fax and SMTP) contacts in Address Book
Because they are valid electronic addresses, I don't expect to see them
disabled... http://www.slipstick.com/contacts/nofax.htm there are two programs listed there are will automate the prefix for you and both are very affordable. -- Diane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide) Author, Google and Other Search Engines (Visual QuickStart Guide) Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Join OneNote Tips mailing list: http://www.onenote-tips.net/ Vote for your favorite Outlook and Exchange utilities in the Slipstick Ratings Raffle at http://www.slipstick.com/contest/ "Ace" wrote in message ... Will future versions of Outlook have a way to turn off the fax feature? I don't really feel this is a feature, but is more of a nuisance. Adding a letter in front of the fax number to fool Outlook seems like a cheap workaround rather unbecoming of a company like Microsoft. An earlier version of Outlook that I used, Outlook 2000, Internet Mail only did not do this and I thought it worked a lot better this "full featured" program. Using this work around means extra steps whenever a new fax number is entered onto a contacts page (I either have to go back and edit the number after I enter it or if I add the alpha characture first Outlook does not do the automatic formating of the number or add the area code automatically, which I like it to do. I also use the address book for automatically entering in addresses and fax numbers on our own fax cover sheets and again, I need to go back an delete the alpha characture in front of the fax number after the fax number is put on our forms. "Graeme" wrote: Outlook shows both the fax numbers (where present) as well as the email address when addressing an email. I understand that this was so you could send a message via either transport depending upon your contact. Therefore if you have multiple fax numbers or emails then the contact will appear multiple times when addressing emails. However, if you do not use fax on your system, then having the fax address displayed becomes a nuisance. Both because it displays an entry in the addressing dialogue window for each fax number configured as well as the email address, and when you expect Outlook to resolve the name automatically it does not know which of the addresses for that contact you wish to use - showing the squiggly red line. It is possible to suppress the fax entry in the address dialogue by prefixing the Fax Number for the contact with a non-numerical character or string e.g. Fax: 01234 345 678. If you have a number of entries to manage in this way, then you may wish to consider an add-in that will automate the task and allow you to select such as that found at http://www.websetters.co.uk/WSAddIns...ager/Index.htm It resolves these issues by managing your contacts, hiding the fax entry when addressing emails but still showing the details in the contacts folder. Regards Graeme ===================================== Websetters - home of the WS:Outlook AddIn the only limits are those of vision... www.websetters.co.uk ===================================== "Cheryl Mutschler" wrote in message ... Outlook XP Hi, Is there a way to only view contacts that have an email address through the Address Book (instead of viewing duplicate contacts, one with the address and the other with the fax number)? Thank you Cheryl |
#3
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Duplicate (Fax and SMTP) contacts in Address Book
And if you choose for the one from Sperry Software you can make it even more
affordable by using the following discount code "BH93RF24" http://www.sperrysoftware.com/Outloo....asp?Source=RS -- Robert Sparnaaij [MVP-Outlook] www.howto-outlook.com Tips of the month: -Creating Signatures -Create an Office XP CD slipstreamed with Service Pack 3 ----- "Diane Poremsky [MVP]" wrote in message ... Because they are valid electronic addresses, I don't expect to see them disabled... http://www.slipstick.com/contacts/nofax.htm there are two programs listed there are will automate the prefix for you and both are very affordable. -- Diane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide) Author, Google and Other Search Engines (Visual QuickStart Guide) Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Join OneNote Tips mailing list: http://www.onenote-tips.net/ Vote for your favorite Outlook and Exchange utilities in the Slipstick Ratings Raffle at http://www.slipstick.com/contest/ "Ace" wrote in message ... Will future versions of Outlook have a way to turn off the fax feature? I don't really feel this is a feature, but is more of a nuisance. Adding a letter in front of the fax number to fool Outlook seems like a cheap workaround rather unbecoming of a company like Microsoft. An earlier version of Outlook that I used, Outlook 2000, Internet Mail only did not do this and I thought it worked a lot better this "full featured" program. Using this work around means extra steps whenever a new fax number is entered onto a contacts page (I either have to go back and edit the number after I enter it or if I add the alpha characture first Outlook does not do the automatic formating of the number or add the area code automatically, which I like it to do. I also use the address book for automatically entering in addresses and fax numbers on our own fax cover sheets and again, I need to go back an delete the alpha characture in front of the fax number after the fax number is put on our forms. "Graeme" wrote: Outlook shows both the fax numbers (where present) as well as the email address when addressing an email. I understand that this was so you could send a message via either transport depending upon your contact. Therefore if you have multiple fax numbers or emails then the contact will appear multiple times when addressing emails. However, if you do not use fax on your system, then having the fax address displayed becomes a nuisance. Both because it displays an entry in the addressing dialogue window for each fax number configured as well as the email address, and when you expect Outlook to resolve the name automatically it does not know which of the addresses for that contact you wish to use - showing the squiggly red line. It is possible to suppress the fax entry in the address dialogue by prefixing the Fax Number for the contact with a non-numerical character or string e.g. Fax: 01234 345 678. If you have a number of entries to manage in this way, then you may wish to consider an add-in that will automate the task and allow you to select such as that found at http://www.websetters.co.uk/WSAddIns...ager/Index.htm It resolves these issues by managing your contacts, hiding the fax entry when addressing emails but still showing the details in the contacts folder. Regards Graeme ===================================== Websetters - home of the WS:Outlook AddIn the only limits are those of vision... www.websetters.co.uk ===================================== "Cheryl Mutschler" wrote in message ... Outlook XP Hi, Is there a way to only view contacts that have an email address through the Address Book (instead of viewing duplicate contacts, one with the address and the other with the fax number)? Thank you Cheryl |
#4
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Duplicate (Fax and SMTP) contacts in Address Book
Do you get paid for pimping this program?
"Roady [MVP]" wrote: And if you choose for the one from Sperry Software you can make it even more affordable by using the following discount code "BH93RF24" http://www.sperrysoftware.com/Outloo....asp?Source=RS -- Robert Sparnaaij [MVP-Outlook] www.howto-outlook.com Tips of the month: -Creating Signatures -Create an Office XP CD slipstreamed with Service Pack 3 ----- "Diane Poremsky [MVP]" wrote in message ... Because they are valid electronic addresses, I don't expect to see them disabled... http://www.slipstick.com/contacts/nofax.htm there are two programs listed there are will automate the prefix for you and both are very affordable. -- Diane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide) Author, Google and Other Search Engines (Visual QuickStart Guide) Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Join OneNote Tips mailing list: http://www.onenote-tips.net/ Vote for your favorite Outlook and Exchange utilities in the Slipstick Ratings Raffle at http://www.slipstick.com/contest/ "Ace" wrote in message ... Will future versions of Outlook have a way to turn off the fax feature? I don't really feel this is a feature, but is more of a nuisance. Adding a letter in front of the fax number to fool Outlook seems like a cheap workaround rather unbecoming of a company like Microsoft. An earlier version of Outlook that I used, Outlook 2000, Internet Mail only did not do this and I thought it worked a lot better this "full featured" program. Using this work around means extra steps whenever a new fax number is entered onto a contacts page (I either have to go back and edit the number after I enter it or if I add the alpha characture first Outlook does not do the automatic formating of the number or add the area code automatically, which I like it to do. I also use the address book for automatically entering in addresses and fax numbers on our own fax cover sheets and again, I need to go back an delete the alpha characture in front of the fax number after the fax number is put on our forms. "Graeme" wrote: Outlook shows both the fax numbers (where present) as well as the email address when addressing an email. I understand that this was so you could send a message via either transport depending upon your contact. Therefore if you have multiple fax numbers or emails then the contact will appear multiple times when addressing emails. However, if you do not use fax on your system, then having the fax address displayed becomes a nuisance. Both because it displays an entry in the addressing dialogue window for each fax number configured as well as the email address, and when you expect Outlook to resolve the name automatically it does not know which of the addresses for that contact you wish to use - showing the squiggly red line. It is possible to suppress the fax entry in the address dialogue by prefixing the Fax Number for the contact with a non-numerical character or string e.g. Fax: 01234 345 678. If you have a number of entries to manage in this way, then you may wish to consider an add-in that will automate the task and allow you to select such as that found at http://www.websetters.co.uk/WSAddIns...ager/Index.htm It resolves these issues by managing your contacts, hiding the fax entry when addressing emails but still showing the details in the contacts folder. Regards Graeme ===================================== Websetters - home of the WS:Outlook AddIn the only limits are those of vision... www.websetters.co.uk ===================================== "Cheryl Mutschler" wrote in message ... Outlook XP Hi, Is there a way to only view contacts that have an email address through the Address Book (instead of viewing duplicate contacts, one with the address and the other with the fax number)? Thank you Cheryl |
#5
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Duplicate (Fax and SMTP) contacts in Address Book
Yep, just a small amount so I can keep my site up and running. Since the
actual buyer benefits as well I don't feel too bad about it ;-) -- Robert Sparnaaij [MVP-Outlook] www.howto-outlook.com Tips of the month: -Creating Signatures -Create an Office XP CD slipstreamed with Service Pack 3 ----- "Jasmine" wrote in message ... Do you get paid for pimping this program? "Roady [MVP]" wrote: And if you choose for the one from Sperry Software you can make it even more affordable by using the following discount code "BH93RF24" http://www.sperrysoftware.com/Outloo....asp?Source=RS -- Robert Sparnaaij [MVP-Outlook] www.howto-outlook.com Tips of the month: -Creating Signatures -Create an Office XP CD slipstreamed with Service Pack 3 ----- "Diane Poremsky [MVP]" wrote in message ... Because they are valid electronic addresses, I don't expect to see them disabled... http://www.slipstick.com/contacts/nofax.htm there are two programs listed there are will automate the prefix for you and both are very affordable. -- Diane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide) Author, Google and Other Search Engines (Visual QuickStart Guide) Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Join OneNote Tips mailing list: http://www.onenote-tips.net/ Vote for your favorite Outlook and Exchange utilities in the Slipstick Ratings Raffle at http://www.slipstick.com/contest/ "Ace" wrote in message ... Will future versions of Outlook have a way to turn off the fax feature? I don't really feel this is a feature, but is more of a nuisance. Adding a letter in front of the fax number to fool Outlook seems like a cheap workaround rather unbecoming of a company like Microsoft. An earlier version of Outlook that I used, Outlook 2000, Internet Mail only did not do this and I thought it worked a lot better this "full featured" program. Using this work around means extra steps whenever a new fax number is entered onto a contacts page (I either have to go back and edit the number after I enter it or if I add the alpha characture first Outlook does not do the automatic formating of the number or add the area code automatically, which I like it to do. I also use the address book for automatically entering in addresses and fax numbers on our own fax cover sheets and again, I need to go back an delete the alpha characture in front of the fax number after the fax number is put on our forms. "Graeme" wrote: Outlook shows both the fax numbers (where present) as well as the address when addressing an email. I understand that this was so you could send a message via either transport depending upon your contact. Therefore if you have multiple fax numbers or emails then the contact will appear multiple times when addressing emails. However, if you do not use fax on your system, then having the fax address displayed becomes a nuisance. Both because it displays an entry in the addressing dialogue window for each fax number configured as well as the email address, and when you expect Outlook to resolve the name automatically it does not know which of the addresses for that contact you wish to use - showing the squiggly red line. It is possible to suppress the fax entry in the address dialogue by prefixing the Fax Number for the contact with a non-numerical character or string e.g. Fax: 01234 345 678. If you have a number of entries to manage in this way, then you may wish to consider an add-in that will automate the task and allow you to select such as that found at http://www.websetters.co.uk/WSAddIns...ager/Index.htm It resolves these issues by managing your contacts, hiding the fax entry when addressing emails but still showing the details in the contacts folder. Regards Graeme ===================================== Websetters - home of the WS:Outlook AddIn the only limits are those of vision... www.websetters.co.uk ===================================== "Cheryl Mutschler" wrote in message ... Outlook XP Hi, Is there a way to only view contacts that have an email address through the Address Book (instead of viewing duplicate contacts, one with the address and the other with the fax number)? Thank you Cheryl |
#6
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Duplicate (Fax and SMTP) contacts in Address Book
So, do you only recommend the utilities you get paid for selling, even if they aren't the best ones for the task? Do all MVPs get paid for recommending certain utilties? At the very least you should add a disclaimer that your recommendation is not entirely unbiased because you are paid to pimp it.
"Roady [MVP]" wrote: Yep, just a small amount so I can keep my site up and running. Since the actual buyer benefits as well I don't feel too bad about it ;-) -- Robert Sparnaaij [MVP-Outlook] www.howto-outlook.com Tips of the month: -Creating Signatures -Create an Office XP CD slipstreamed with Service Pack 3 ----- "Jasmine" wrote in message ... Do you get paid for pimping this program? "Roady [MVP]" wrote: And if you choose for the one from Sperry Software you can make it even more affordable by using the following discount code "BH93RF24" http://www.sperrysoftware.com/Outloo....asp?Source=RS -- Robert Sparnaaij [MVP-Outlook] www.howto-outlook.com Tips of the month: -Creating Signatures -Create an Office XP CD slipstreamed with Service Pack 3 ----- "Diane Poremsky [MVP]" wrote in message ... Because they are valid electronic addresses, I don't expect to see them disabled... http://www.slipstick.com/contacts/nofax.htm there are two programs listed there are will automate the prefix for you and both are very affordable. -- Diane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide) Author, Google and Other Search Engines (Visual QuickStart Guide) Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Join OneNote Tips mailing list: http://www.onenote-tips.net/ Vote for your favorite Outlook and Exchange utilities in the Slipstick Ratings Raffle at http://www.slipstick.com/contest/ "Ace" wrote in message ... Will future versions of Outlook have a way to turn off the fax feature? I don't really feel this is a feature, but is more of a nuisance. Adding a letter in front of the fax number to fool Outlook seems like a cheap workaround rather unbecoming of a company like Microsoft. An earlier version of Outlook that I used, Outlook 2000, Internet Mail only did not do this and I thought it worked a lot better this "full featured" program. Using this work around means extra steps whenever a new fax number is entered onto a contacts page (I either have to go back and edit the number after I enter it or if I add the alpha characture first Outlook does not do the automatic formating of the number or add the area code automatically, which I like it to do. I also use the address book for automatically entering in addresses and fax numbers on our own fax cover sheets and again, I need to go back an delete the alpha characture in front of the fax number after the fax number is put on our forms. "Graeme" wrote: Outlook shows both the fax numbers (where present) as well as the address when addressing an email. I understand that this was so you could send a message via either transport depending upon your contact. Therefore if you have multiple fax numbers or emails then the contact will appear multiple times when addressing emails. However, if you do not use fax on your system, then having the fax address displayed becomes a nuisance. Both because it displays an entry in the addressing dialogue window for each fax number configured as well as the email address, and when you expect Outlook to resolve the name automatically it does not know which of the addresses for that contact you wish to use - showing the squiggly red line. It is possible to suppress the fax entry in the address dialogue by prefixing the Fax Number for the contact with a non-numerical character or string e.g. Fax: 01234 345 678. If you have a number of entries to manage in this way, then you may wish to consider an add-in that will automate the task and allow you to select such as that found at http://www.websetters.co.uk/WSAddIns...ager/Index.htm It resolves these issues by managing your contacts, hiding the fax entry when addressing emails but still showing the details in the contacts folder. Regards Graeme ===================================== Websetters - home of the WS:Outlook AddIn the only limits are those of vision... www.websetters.co.uk ===================================== "Cheryl Mutschler" wrote in message ... Outlook XP Hi, Is there a way to only view contacts that have an email address through the Address Book (instead of viewing duplicate contacts, one with the address and the other with the fax number)? Thank you Cheryl |
#7
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Duplicate (Fax and SMTP) contacts in Address Book
Nope, I recommend utilities that I know of and are suitable for what the
poster asks for. So I don't pimp their product in that way as I would have recommended that add-in then anyway. Since I've recommended Sperry Software add-ins quite often they wanted to do something in return and let me share in their profits of the sales I cause. As a bonus I can offer a discount to everyone as well. So basically everybody gains on it. -- Robert Sparnaaij [MVP-Outlook] www.howto-outlook.com Tips of the month: -Creating Signatures -Create an Office XP CD slipstreamed with Service Pack 3 ----- "Jasmine" wrote in message ... So, do you only recommend the utilities you get paid for selling, even if they aren't the best ones for the task? Do all MVPs get paid for recommending certain utilties? At the very least you should add a disclaimer that your recommendation is not entirely unbiased because you are paid to pimp it. "Roady [MVP]" wrote: Yep, just a small amount so I can keep my site up and running. Since the actual buyer benefits as well I don't feel too bad about it ;-) -- Robert Sparnaaij [MVP-Outlook] www.howto-outlook.com Tips of the month: -Creating Signatures -Create an Office XP CD slipstreamed with Service Pack 3 ----- "Jasmine" wrote in message ... Do you get paid for pimping this program? "Roady [MVP]" wrote: And if you choose for the one from Sperry Software you can make it even more affordable by using the following discount code "BH93RF24" http://www.sperrysoftware.com/Outloo....asp?Source=RS -- Robert Sparnaaij [MVP-Outlook] www.howto-outlook.com Tips of the month: -Creating Signatures -Create an Office XP CD slipstreamed with Service Pack 3 ----- "Diane Poremsky [MVP]" wrote in message ... Because they are valid electronic addresses, I don't expect to see them disabled... http://www.slipstick.com/contacts/nofax.htm there are two programs listed there are will automate the prefix for you and both are very affordable. -- Diane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide) Author, Google and Other Search Engines (Visual QuickStart Guide) Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Join OneNote Tips mailing list: http://www.onenote-tips.net/ Vote for your favorite Outlook and Exchange utilities in the Slipstick Ratings Raffle at http://www.slipstick.com/contest/ "Ace" wrote in message ... Will future versions of Outlook have a way to turn off the fax feature? I don't really feel this is a feature, but is more of a nuisance. Adding a letter in front of the fax number to fool Outlook seems like a cheap workaround rather unbecoming of a company like Microsoft. An earlier version of Outlook that I used, Outlook 2000, Internet Mail only did not do this and I thought it worked a lot better this "full featured" program. Using this work around means extra steps whenever a new fax number is entered onto a contacts page (I either have to go back and edit the number after I enter it or if I add the alpha characture first Outlook does not do the automatic formating of the number or add the area code automatically, which I like it to do. I also use the address book for automatically entering in addresses and fax numbers on our own fax cover sheets and again, I need to go back an delete the alpha characture in front of the fax number after the fax number is put on our forms. "Graeme" wrote: Outlook shows both the fax numbers (where present) as well as the address when addressing an email. I understand that this was so you could send a message via either transport depending upon your contact. Therefore if you have multiple fax numbers or emails then the contact will appear multiple times when addressing emails. However, if you do not use fax on your system, then having the fax address displayed becomes a nuisance. Both because it displays an entry in the addressing dialogue window for each fax number configured as well as the email address, and when you expect Outlook to resolve the name automatically it does not know which of the addresses for that contact you wish to use - showing the squiggly red line. It is possible to suppress the fax entry in the address dialogue by prefixing the Fax Number for the contact with a non-numerical character or string e.g. Fax: 01234 345 678. If you have a number of entries to manage in this way, then you may wish to consider an add-in that will automate the task and allow you to select such as that found at http://www.websetters.co.uk/WSAddIns...ager/Index.htm It resolves these issues by managing your contacts, hiding the fax entry when addressing emails but still showing the details in the contacts folder. Regards Graeme ===================================== Websetters - home of the WS:Outlook AddIn the only limits are those of vision... www.websetters.co.uk ===================================== "Cheryl Mutschler" wrote in message ... Outlook XP Hi, Is there a way to only view contacts that have an email address through the Address Book (instead of viewing duplicate contacts, one with the address and the other with the fax number)? Thank you Cheryl |
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