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#1
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Items table help
I have a photography business that I am setting up a database for tracking
sales by customer, item, demographics etc. I'd like some advise on the items table, I have over a hundred photographs that I currently offer for sale and each photograph is offered in various sizes as well as being a print only, matted or matted and framed. This is going to make the items table quite extensive. This is an example of what I have right now: Item Size Type Moulton Barn 12x24 Print Moulton Barn 12x24 Matted Moulton Barn 12x24 Framed Moulton barn 16x31 Print Moulton Barn 16x31 Matted Moulton Barn 16x31 Framed Dewy Dragonfly 11x14 Print Dewy Dragonfly 11x14 Matted Dewy Dragonfly 11x14 Framed and so on; So, each "Item" can have 6-12 "options" (ie: size, print or size, framed etc) x 100 photographs the list will be quite long. What's happening is; when I sort by ItemAscending, the photos are listed alphabetically but the size and type become scrambled as such; Dewy Dragonfly 11x14 Framed Dewy Dragonfly 11x14 Print Dewy Dragonfly 11x14 Matted Moulton Barn 12x24 Print Moulton Barn 16x31 Matted I want the list to maintain the order of Item alphabetically, then Item size and finally Item Type in the order of Print, Matted or Framed. The obvious is to re-create the Items table and enter the items in the order I need but once done and I later add a new image I'm back to square one. Ideas? Thank You |
#2
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Items table help
If I understand correctly you want to sort by size. The issue might be that
you aren't storing numeric values. Have you considered using two numeric fields ItemHeight and ItemWidth? You could then sort by either field, both, or the product (square inches). This would remove the problem of 8x10 sorting after 10x14. -- Duane Hookom MS Access MVP "Rob H" wrote in message ... I have a photography business that I am setting up a database for tracking sales by customer, item, demographics etc. I'd like some advise on the items table, I have over a hundred photographs that I currently offer for sale and each photograph is offered in various sizes as well as being a print only, matted or matted and framed. This is going to make the items table quite extensive. This is an example of what I have right now: Item Size Type Moulton Barn 12x24 Print Moulton Barn 12x24 Matted Moulton Barn 12x24 Framed Moulton barn 16x31 Print Moulton Barn 16x31 Matted Moulton Barn 16x31 Framed Dewy Dragonfly 11x14 Print Dewy Dragonfly 11x14 Matted Dewy Dragonfly 11x14 Framed and so on; So, each "Item" can have 6-12 "options" (ie: size, print or size, framed etc) x 100 photographs the list will be quite long. What's happening is; when I sort by ItemAscending, the photos are listed alphabetically but the size and type become scrambled as such; Dewy Dragonfly 11x14 Framed Dewy Dragonfly 11x14 Print Dewy Dragonfly 11x14 Matted Moulton Barn 12x24 Print Moulton Barn 16x31 Matted I want the list to maintain the order of Item alphabetically, then Item size and finally Item Type in the order of Print, Matted or Framed. The obvious is to re-create the Items table and enter the items in the order I need but once done and I later add a new image I'm back to square one. Ideas? Thank You |
#3
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Items table help
Well, yes and no. I really want to sort by Item name first(Dewy Dragonfly)
then by Size(8x10, 11x14, etc), and then further sort by the Type(Print 1st, matted 2nd, and framed 3rd). To get this: Dewy Dragonfly 11x14 Print Dewy Dragonfly 11x14 Matted Dewy Dragonfly 11x14 Framed Moulton Barn 12x24 Print Moulton Barn 12x24 Matted Moulton Barn 12x24 Framed Moulton barn 16x31 Print Moulton Barn 16x31 Matted Moulton Barn 16x31 Framed Maybe this is not as big of an issue as I envision, but when looking up an item it would be much easier if the items were listed in this fashion. I hope this clarifies my issue a bit. "Duane Hookom" wrote: If I understand correctly you want to sort by size. The issue might be that you aren't storing numeric values. Have you considered using two numeric fields ItemHeight and ItemWidth? You could then sort by either field, both, or the product (square inches). This would remove the problem of 8x10 sorting after 10x14. -- Duane Hookom MS Access MVP "Rob H" wrote in message ... I have a photography business that I am setting up a database for tracking sales by customer, item, demographics etc. I'd like some advise on the items table, I have over a hundred photographs that I currently offer for sale and each photograph is offered in various sizes as well as being a print only, matted or matted and framed. This is going to make the items table quite extensive. This is an example of what I have right now: Item Size Type Moulton Barn 12x24 Print Moulton Barn 12x24 Matted Moulton Barn 12x24 Framed Moulton barn 16x31 Print Moulton Barn 16x31 Matted Moulton Barn 16x31 Framed Dewy Dragonfly 11x14 Print Dewy Dragonfly 11x14 Matted Dewy Dragonfly 11x14 Framed and so on; So, each "Item" can have 6-12 "options" (ie: size, print or size, framed etc) x 100 photographs the list will be quite long. What's happening is; when I sort by ItemAscending, the photos are listed alphabetically but the size and type become scrambled as such; Dewy Dragonfly 11x14 Framed Dewy Dragonfly 11x14 Print Dewy Dragonfly 11x14 Matted Moulton Barn 12x24 Print Moulton Barn 16x31 Matted I want the list to maintain the order of Item alphabetically, then Item size and finally Item Type in the order of Print, Matted or Framed. The obvious is to re-create the Items table and enter the items in the order I need but once done and I later add a new image I'm back to square one. Ideas? Thank You |
#4
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Items table help
On Mar 13, 10:07*am, Rob H wrote:
Well, yes and no. *I really want to sort by Item name first(Dewy Dragonfly) then by Size(8x10, 11x14, etc), and then further sort by the Type(Print 1st, matted 2nd, and framed 3rd). *To get this: Dewy Dragonfly * * * 11x14 * * * * * * * * * * *Print Dewy Dragonfly * * * 11x14 * * * * * * * * * * *Matted Dewy Dragonfly * * * 11x14 * * * * * * * * * * *Framed Moulton Barn * * * * * 12x24 * * * * * * * * * * *Print Moulton Barn * * * * * 12x24 * * * * * * * * * * *Matted Moulton Barn * * * * * 12x24 * * * * * * * * * * *Framed Moulton barn * * * * * 16x31 * * * * * * * * * * *Print Moulton Barn * * * * * 16x31 * * * * * * * * * * *Matted Moulton Barn * * * * * 16x31 * * * * * * * * * * *Framed Maybe this is not as big of an issue as I envision, but when looking up an item it would be much easier if the items were listed in this fashion. I hope this clarifies my issue a bit. "Duane Hookom" wrote: If I understand correctly you want to sort by size. The issue might be that you aren't storing numeric values. Have you considered using two numeric fields ItemHeight and ItemWidth? You could then sort by either field, both, or the product (square inches). *This would remove the problem of 8x10 sorting after 10x14. -- Duane Hookom MS Access MVP "Rob H" wrote in message ... * I have a photography business that I am setting up a database for tracking sales by customer, item, demographics etc. *I'd like some advise on the items table, I have over a hundred photographs that I currently offer for sale and each photograph is offered in various sizes as well as being a print only, matted or matted and framed. This is going to make the items table quite extensive. *This is an example of what I have right now: Item * * * * * * * * * * * *Size * * * * * * * * * * * * * Type Moulton Barn * * * * * 12x24 * * * * * * * * * * *Print Moulton Barn * * * * * 12x24 * * * * * * * * * * *Matted Moulton Barn * * * * * 12x24 * * * * * * * * * * *Framed Moulton barn * * * * * 16x31 * * * * * * * * * * *Print Moulton Barn * * * * * 16x31 * * * * * * * * * * *Matted Moulton Barn * * * * * 16x31 * * * * * * * * * * *Framed Dewy Dragonfly * * * 11x14 * * * * * * * * * * *Print Dewy Dragonfly * * * 11x14 * * * * * * * * * * *Matted Dewy Dragonfly * * * 11x14 * * * * * * * * * * *Framed and so on; So, each "Item" can have 6-12 "options" (ie: size, print or size, framed etc) x 100 photographs the list will be quite long. *What's happening is; when I sort by ItemAscending, the photos are listed alphabetically but the size and type become scrambled as such; Dewy Dragonfly * * * 11x14 * * * * * * * * * * *Framed Dewy Dragonfly * * * 11x14 * * * * * * * * * * *Print Dewy Dragonfly * * * 11x14 * * * * * * * * * * *Matted Moulton Barn * * * * * 12x24 * * * * * * * * * * *Print Moulton Barn * * * * * 16x31 * * * * * * * * * * *Matted *I want the list to maintain the order of Item alphabetically, then Item size and finally Item Type in the order of Print, Matted or Framed. *The obvious is to re-create the Items table and enter the items in the order I need but once done and I later add a new image I'm back to square one.. Oh, you're an Excel guy. Excel Access. Write a query, and run it when you want your data sorted in a particular way. include JV's "tables are unsorted buckets of data" speech here |
#5
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Items table help
You are absolutely correct! i have much more experience with Excel, I'm just
trying to learn Access as I go about creating this database. you mentioned "JV's", probably something I'm aware of but please elaborate. Thanks for the help "Piet Linden" wrote: On Mar 13, 10:07 am, Rob H wrote: Well, yes and no. I really want to sort by Item name first(Dewy Dragonfly) then by Size(8x10, 11x14, etc), and then further sort by the Type(Print 1st, matted 2nd, and framed 3rd). To get this: Dewy Dragonfly 11x14 Print Dewy Dragonfly 11x14 Matted Dewy Dragonfly 11x14 Framed Moulton Barn 12x24 Print Moulton Barn 12x24 Matted Moulton Barn 12x24 Framed Moulton barn 16x31 Print Moulton Barn 16x31 Matted Moulton Barn 16x31 Framed Maybe this is not as big of an issue as I envision, but when looking up an item it would be much easier if the items were listed in this fashion. I hope this clarifies my issue a bit. "Duane Hookom" wrote: If I understand correctly you want to sort by size. The issue might be that you aren't storing numeric values. Have you considered using two numeric fields ItemHeight and ItemWidth? You could then sort by either field, both, or the product (square inches). This would remove the problem of 8x10 sorting after 10x14. -- Duane Hookom MS Access MVP "Rob H" wrote in message ... I have a photography business that I am setting up a database for tracking sales by customer, item, demographics etc. I'd like some advise on the items table, I have over a hundred photographs that I currently offer for sale and each photograph is offered in various sizes as well as being a print only, matted or matted and framed. This is going to make the items table quite extensive. This is an example of what I have right now: Item Size Type Moulton Barn 12x24 Print Moulton Barn 12x24 Matted Moulton Barn 12x24 Framed Moulton barn 16x31 Print Moulton Barn 16x31 Matted Moulton Barn 16x31 Framed Dewy Dragonfly 11x14 Print Dewy Dragonfly 11x14 Matted Dewy Dragonfly 11x14 Framed and so on; So, each "Item" can have 6-12 "options" (ie: size, print or size, framed etc) x 100 photographs the list will be quite long. What's happening is; when I sort by ItemAscending, the photos are listed alphabetically but the size and type become scrambled as such; Dewy Dragonfly 11x14 Framed Dewy Dragonfly 11x14 Print Dewy Dragonfly 11x14 Matted Moulton Barn 12x24 Print Moulton Barn 16x31 Matted I want the list to maintain the order of Item alphabetically, then Item size and finally Item Type in the order of Print, Matted or Framed. The obvious is to re-create the Items table and enter the items in the order I need but once done and I later add a new image I'm back to square one.. Oh, you're an Excel guy. Excel Access. Write a query, and run it when you want your data sorted in a particular way. include JV's "tables are unsorted buckets of data" speech here . |
#6
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Items table help
JV is MVP John Vinson. He (and other wise posters) describe records as if
they were marbles in a bag/bucket, in the back of a pickup truck, going down a bumpy road, making sharp turns ;-) There is no order to them until you create a query or SQL statement with an ORDER BY clause. If you hang out here more with questions, you are bound to run into John Vinson. -- Duane Hookom MS Access MVP "Rob H" wrote in message ... You are absolutely correct! i have much more experience with Excel, I'm just trying to learn Access as I go about creating this database. you mentioned "JV's", probably something I'm aware of but please elaborate. Thanks for the help "Piet Linden" wrote: On Mar 13, 10:07 am, Rob H wrote: Well, yes and no. I really want to sort by Item name first(Dewy Dragonfly) then by Size(8x10, 11x14, etc), and then further sort by the Type(Print 1st, matted 2nd, and framed 3rd). To get this: Dewy Dragonfly 11x14 Print Dewy Dragonfly 11x14 Matted Dewy Dragonfly 11x14 Framed Moulton Barn 12x24 Print Moulton Barn 12x24 Matted Moulton Barn 12x24 Framed Moulton barn 16x31 Print Moulton Barn 16x31 Matted Moulton Barn 16x31 Framed Maybe this is not as big of an issue as I envision, but when looking up an item it would be much easier if the items were listed in this fashion. I hope this clarifies my issue a bit. "Duane Hookom" wrote: If I understand correctly you want to sort by size. The issue might be that you aren't storing numeric values. Have you considered using two numeric fields ItemHeight and ItemWidth? You could then sort by either field, both, or the product (square inches). This would remove the problem of 8x10 sorting after 10x14. -- Duane Hookom MS Access MVP "Rob H" wrote in message ... I have a photography business that I am setting up a database for tracking sales by customer, item, demographics etc. I'd like some advise on the items table, I have over a hundred photographs that I currently offer for sale and each photograph is offered in various sizes as well as being a print only, matted or matted and framed. This is going to make the items table quite extensive. This is an example of what I have right now: Item Size Type Moulton Barn 12x24 Print Moulton Barn 12x24 Matted Moulton Barn 12x24 Framed Moulton barn 16x31 Print Moulton Barn 16x31 Matted Moulton Barn 16x31 Framed Dewy Dragonfly 11x14 Print Dewy Dragonfly 11x14 Matted Dewy Dragonfly 11x14 Framed and so on; So, each "Item" can have 6-12 "options" (ie: size, print or size, framed etc) x 100 photographs the list will be quite long. What's happening is; when I sort by ItemAscending, the photos are listed alphabetically but the size and type become scrambled as such; Dewy Dragonfly 11x14 Framed Dewy Dragonfly 11x14 Print Dewy Dragonfly 11x14 Matted Moulton Barn 12x24 Print Moulton Barn 16x31 Matted I want the list to maintain the order of Item alphabetically, then Item size and finally Item Type in the order of Print, Matted or Framed. The obvious is to re-create the Items table and enter the items in the order I need but once done and I later add a new image I'm back to square one.. Oh, you're an Excel guy. Excel Access. Write a query, and run it when you want your data sorted in a particular way. include JV's "tables are unsorted buckets of data" speech here . |
#7
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Items table help
Oh, you're an Excel guy. Excel Access. Write a query, and run it
when you want your data sorted in a particular way. include JV's "tables are unsorted buckets of data" This worked perfectly for the original data in the Items list, however, when I enter new items and do a Refresh both the Item and Type update correctly but the Size is not working. If I choose Ascending in the layout view the old records show correctly but the new records show in reverse(descending). If I reverse the sorting order for size then just the opposite happens... "Piet Linden" wrote: On Mar 13, 10:07 am, Rob H wrote: Well, yes and no. I really want to sort by Item name first(Dewy Dragonfly) then by Size(8x10, 11x14, etc), and then further sort by the Type(Print 1st, matted 2nd, and framed 3rd). To get this: Dewy Dragonfly 11x14 Print Dewy Dragonfly 11x14 Matted Dewy Dragonfly 11x14 Framed Moulton Barn 12x24 Print Moulton Barn 12x24 Matted Moulton Barn 12x24 Framed Moulton barn 16x31 Print Moulton Barn 16x31 Matted Moulton Barn 16x31 Framed Maybe this is not as big of an issue as I envision, but when looking up an item it would be much easier if the items were listed in this fashion. I hope this clarifies my issue a bit. "Duane Hookom" wrote: If I understand correctly you want to sort by size. The issue might be that you aren't storing numeric values. Have you considered using two numeric fields ItemHeight and ItemWidth? You could then sort by either field, both, or the product (square inches). This would remove the problem of 8x10 sorting after 10x14. -- Duane Hookom MS Access MVP "Rob H" wrote in message ... I have a photography business that I am setting up a database for tracking sales by customer, item, demographics etc. I'd like some advise on the items table, I have over a hundred photographs that I currently offer for sale and each photograph is offered in various sizes as well as being a print only, matted or matted and framed. This is going to make the items table quite extensive. This is an example of what I have right now: Item Size Type Moulton Barn 12x24 Print Moulton Barn 12x24 Matted Moulton Barn 12x24 Framed Moulton barn 16x31 Print Moulton Barn 16x31 Matted Moulton Barn 16x31 Framed Dewy Dragonfly 11x14 Print Dewy Dragonfly 11x14 Matted Dewy Dragonfly 11x14 Framed and so on; So, each "Item" can have 6-12 "options" (ie: size, print or size, framed etc) x 100 photographs the list will be quite long. What's happening is; when I sort by ItemAscending, the photos are listed alphabetically but the size and type become scrambled as such; Dewy Dragonfly 11x14 Framed Dewy Dragonfly 11x14 Print Dewy Dragonfly 11x14 Matted Moulton Barn 12x24 Print Moulton Barn 16x31 Matted I want the list to maintain the order of Item alphabetically, then Item size and finally Item Type in the order of Print, Matted or Framed. The obvious is to re-create the Items table and enter the items in the order I need but once done and I later add a new image I'm back to square one.. Oh, you're an Excel guy. Excel Access. Write a query, and run it when you want your data sorted in a particular way. include JV's "tables are unsorted buckets of data" speech here . |
#9
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Items table help
"Steve" schreef in bericht ... If you need help with your database, I can help you get up and running quickly. I provide help with Access, Excel and Word applications for a small fee. Contact me if you want my help. -- Get lost $teve. Go away... far away.... Again... Get lost $teve. Go away... far away.... No-one wants you here... no-one needs you here... This newsgroup is meant for FREE help.. No-one wants you here... no-one needs you here... OP look at http://home.tiscali.nl/arracom/whoissteve.html (Website has been updated and has a new 'look'... we have passed 11.500 pageloads... it's a shame !!) Arno R |
#10
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Items table help - stevie PIMPS again!
"Steve" wrote in message
... If you need help with your database, I can help you get up and running quickly. I provide help with Access, Excel and Word applications for a small fee. Contact me if you want my help. Steve Stevie is our own personal pet troll who is the only one who does not understand the concept of FREE peer to peer support! He offers questionable results at unreasonable prices. These newsgroups are provided by Microsoft for FREE peer to peer support. There are many highly qualified individuals who gladly help for free. Stevie is not one of them, but he is the only one who just does not get the idea of "FREE" support. He offers questionable results at unreasonable prices. If he was any good, the "thousands" of people he claims to have helped would be flooding him with work, but there appears to be a continuous drought and he needs to constantly grovel for work. Please do not feed the trolls. John... Visio MVP |
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