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#1
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How does the "auto" setting work in Paragraph Spacing?
How does the value "auto" work in Paragraph Spacing's "Before" and "After"
fields? I've searched Word's Help files but there's nothing about how this value works. |
#2
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This is one of the features introduced in Word to emulate HTML. I believe it
suppresses the smaller of the Space After of one paragraph and the Space Before of the following paragraph to result in uniform spacing. For more, see "WD2000: How to Use the HTML Paragraph Auto Spacing" at http://support.microsoft.com/?kbid=207893 -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Joey" wrote in message ... How does the value "auto" work in Paragraph Spacing's "Before" and "After" fields? I've searched Word's Help files but there's nothing about how this value works. |
#3
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It doesn't look like the article really covers how both the "Auto"
space option and HML Compatibility option work. If you have Auto space set for Paragraph Spacing Before/After, when you turn on the Tools/Options/Compatibility/Don't use HTML paragraph auto spacing option on, Word adjusts Paragraph Spacing Before/After to 5 pt. If you aren't using Auto space for paragraphs: With the HTML Compatibility option turned off (default setting): Word sets the spacing between paragraphs to the larger of Spacing Before/After. If you have the HTML Compatibility option turned on: Word uses both values of Spacing Before/After between paragraphs which is the functionality of versions of Word prior to Word 2000. -- Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Suzanne S. Barnhill" wrote in message ... This is one of the features introduced in Word to emulate HTML. I believe it suppresses the smaller of the Space After of one paragraph and the Space Before of the following paragraph to result in uniform spacing. For more, see "WD2000: How to Use the HTML Paragraph Auto Spacing" at http://support.microsoft.com/?kbid=207893 -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Joey" wrote in message ... How does the value "auto" work in Paragraph Spacing's "Before" and "After" fields? I've searched Word's Help files but there's nothing about how this value works. |
#4
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No, I find that I'm more confused after reading the article than before. The
article focuses on how you can effectively set Space Before/After for a group of paragraphs of the same style. The spacing can be suppressed between paragraphs in the same style (but only by checking a box that is unavailable if auto spacing is disabled). If I could get my head around this, I think it would be a vast improvement and make it unnecessary to use so many different styles, but I've never taken the time to play with it and figure out how it works, so I'm still stumbling along with Block Text Begin, Block Text, and Block Text End, for example. And combining the Space Before/After where different styles meet would also be a big help; I've just been working on a document where Heading 2 normally follows Body Text. Since Body Text has 6 pts Space After, Heading 2 needs only 12 or 18 pts Space Before, but if it follows a table (where the Table Text style has only 3 pts Space After, then the spacing is different. I really need to work with this feature! -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Beth Melton" wrote in message ... It doesn't look like the article really covers how both the "Auto" space option and HML Compatibility option work. If you have Auto space set for Paragraph Spacing Before/After, when you turn on the Tools/Options/Compatibility/Don't use HTML paragraph auto spacing option on, Word adjusts Paragraph Spacing Before/After to 5 pt. If you aren't using Auto space for paragraphs: With the HTML Compatibility option turned off (default setting): Word sets the spacing between paragraphs to the larger of Spacing Before/After. If you have the HTML Compatibility option turned on: Word uses both values of Spacing Before/After between paragraphs which is the functionality of versions of Word prior to Word 2000. -- Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Suzanne S. Barnhill" wrote in message ... This is one of the features introduced in Word to emulate HTML. I believe it suppresses the smaller of the Space After of one paragraph and the Space Before of the following paragraph to result in uniform spacing. For more, see "WD2000: How to Use the HTML Paragraph Auto Spacing" at http://support.microsoft.com/?kbid=207893 -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Joey" wrote in message ... How does the value "auto" work in Paragraph Spacing's "Before" and "After" fields? I've searched Word's Help files but there's nothing about how this value works. |
#5
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Hmmm...I quickly scanned the article earlier but now after I read it
closer I think the KB article is wrong. I think it's referring to the option you've described, "Don't add space between paragraphs of the same style" which will only add space before the first paragraph in the group and after the last paragraph in the group.(btw, the only time I see it disabled is when 0 pts Before and After is used) I think an option is still missing, though. A lot of users want is the ability to define space before a group of paragraphs, space between the group, and space after. The "Don't add..." option will suppress all space. It's still a handy option to have but it could stand to be expanded. Anyway, I just don't see how HTML spacing option has anything to with space before or after a group of paragraphs. If it is turned on and "Auto" space is used it will add 5 pts of space between paragraphs that use "Auto" space or use both values of Before/After between paragraphs instead of using the larger of the two. -- Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Suzanne S. Barnhill" wrote in message ... No, I find that I'm more confused after reading the article than before. The article focuses on how you can effectively set Space Before/After for a group of paragraphs of the same style. The spacing can be suppressed between paragraphs in the same style (but only by checking a box that is unavailable if auto spacing is disabled). If I could get my head around this, I think it would be a vast improvement and make it unnecessary to use so many different styles, but I've never taken the time to play with it and figure out how it works, so I'm still stumbling along with Block Text Begin, Block Text, and Block Text End, for example. And combining the Space Before/After where different styles meet would also be a big help; I've just been working on a document where Heading 2 normally follows Body Text. Since Body Text has 6 pts Space After, Heading 2 needs only 12 or 18 pts Space Before, but if it follows a table (where the Table Text style has only 3 pts Space After, then the spacing is different. I really need to work with this feature! -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Beth Melton" wrote in message ... It doesn't look like the article really covers how both the "Auto" space option and HML Compatibility option work. If you have Auto space set for Paragraph Spacing Before/After, when you turn on the Tools/Options/Compatibility/Don't use HTML paragraph auto spacing option on, Word adjusts Paragraph Spacing Before/After to 5 pt. If you aren't using Auto space for paragraphs: With the HTML Compatibility option turned off (default setting): Word sets the spacing between paragraphs to the larger of Spacing Before/After. If you have the HTML Compatibility option turned on: Word uses both values of Spacing Before/After between paragraphs which is the functionality of versions of Word prior to Word 2000. -- Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Suzanne S. Barnhill" wrote in message ... This is one of the features introduced in Word to emulate HTML. I believe it suppresses the smaller of the Space After of one paragraph and the Space Before of the following paragraph to result in uniform spacing. For more, see "WD2000: How to Use the HTML Paragraph Auto Spacing" at http://support.microsoft.com/?kbid=207893 -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Joey" wrote in message ... How does the value "auto" work in Paragraph Spacing's "Before" and "After" fields? I've searched Word's Help files but there's nothing about how this value works. |
#6
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As I understand it here is how it works:
For the example, let us posit three styles: Body Text, Heading 1, and Block Text, formatted as follows: 1. Body Text: 6 pts Space After 2. Heading 1: 18 pts Space Before and 3 pts Space After 3. Block Text: (Left and Right Indents and) 3 pts Space Before and 3 pts Space After [Don't worry about whether this spacing actually makes sense!] You have these paragraphs in the following order: Body Text HEADING 1 Body Text Block Text Block Text Block Text Body Text 1. If you have HTML auto spacing enabled: a. You will have 18 pts Space Before Heading 1, but the 6 pts After the Body Text style will be suppressed, for a total of 18 pts. b. The 3 pts Before the first Block Text paragraph will be subsumed in the 6 pts after Body Text, for a total of 6 pts. c. Presumably the space between the Block Text paragraphs will be 3 pts (one canceling the other). d. The final Body Text paragraph will be unaffected (unless it is followed by a heading style or some other with Space Before exceeding its Space After). 2. If you check the box for "Don't add space between paragraphs of the same style" for the Block Text style, everything above will be true except that there will be *no* space between the Block Text paragraphs, just before and after the group of three paragraphs. I haven't tested any of this, but this is the behavior I would expect based on the descriptions I've read (and the way it seems to work in Web pages). The annoying thing is that the "Don't add space" option is available only if you have the auto spacing enabled, but I could probably still manage to work with that. I just need to practice! -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Beth Melton" wrote in message ... Hmmm...I quickly scanned the article earlier but now after I read it closer I think the KB article is wrong. I think it's referring to the option you've described, "Don't add space between paragraphs of the same style" which will only add space before the first paragraph in the group and after the last paragraph in the group.(btw, the only time I see it disabled is when 0 pts Before and After is used) I think an option is still missing, though. A lot of users want is the ability to define space before a group of paragraphs, space between the group, and space after. The "Don't add..." option will suppress all space. It's still a handy option to have but it could stand to be expanded. Anyway, I just don't see how HTML spacing option has anything to with space before or after a group of paragraphs. If it is turned on and "Auto" space is used it will add 5 pts of space between paragraphs that use "Auto" space or use both values of Before/After between paragraphs instead of using the larger of the two. -- Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Suzanne S. Barnhill" wrote in message ... No, I find that I'm more confused after reading the article than before. The article focuses on how you can effectively set Space Before/After for a group of paragraphs of the same style. The spacing can be suppressed between paragraphs in the same style (but only by checking a box that is unavailable if auto spacing is disabled). If I could get my head around this, I think it would be a vast improvement and make it unnecessary to use so many different styles, but I've never taken the time to play with it and figure out how it works, so I'm still stumbling along with Block Text Begin, Block Text, and Block Text End, for example. And combining the Space Before/After where different styles meet would also be a big help; I've just been working on a document where Heading 2 normally follows Body Text. Since Body Text has 6 pts Space After, Heading 2 needs only 12 or 18 pts Space Before, but if it follows a table (where the Table Text style has only 3 pts Space After, then the spacing is different. I really need to work with this feature! -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Beth Melton" wrote in message ... It doesn't look like the article really covers how both the "Auto" space option and HML Compatibility option work. If you have Auto space set for Paragraph Spacing Before/After, when you turn on the Tools/Options/Compatibility/Don't use HTML paragraph auto spacing option on, Word adjusts Paragraph Spacing Before/After to 5 pt. If you aren't using Auto space for paragraphs: With the HTML Compatibility option turned off (default setting): Word sets the spacing between paragraphs to the larger of Spacing Before/After. If you have the HTML Compatibility option turned on: Word uses both values of Spacing Before/After between paragraphs which is the functionality of versions of Word prior to Word 2000. -- Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Suzanne S. Barnhill" wrote in message ... This is one of the features introduced in Word to emulate HTML. I believe it suppresses the smaller of the Space After of one paragraph and the Space Before of the following paragraph to result in uniform spacing. For more, see "WD2000: How to Use the HTML Paragraph Auto Spacing" at http://support.microsoft.com/?kbid=207893 -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Joey" wrote in message ... How does the value "auto" work in Paragraph Spacing's "Before" and "After" fields? I've searched Word's Help files but there's nothing about how this value works. |
#7
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That's how I understand it too. If HTML auto spacing compatibility
option is not enabled then the smaller space will be suppressed between the paragraphs. The KB article needs some clarity. Today, after reading very carefully, I understand it. (MS REALLY needs to work on those negative options such as "Don't use HTML paragraph auto spacing". When their steps include turning "Off" an option that starts with "Don't" it's just too many negatives. In my head it ends up getting turned "On". lol) The article does not emphasize utilizing the Auto space option will suppress the space between paragraphs that use a List Style only. Space is not suppressed for a "series of paragraphs" as indicated. Plus the example does not depict how the result should appear: Body Text 1. Item one 2. Item two Body text Also, where are you finding the "Don't add space" option disabled? If I use Format/Paragraph then it's always disabled. If I modify a style and use the Format/Paragraph command then the only time it is disabled is if I have 0 Before and 0 After. -- Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Suzanne S. Barnhill" wrote in message ... As I understand it here is how it works: For the example, let us posit three styles: Body Text, Heading 1, and Block Text, formatted as follows: 1. Body Text: 6 pts Space After 2. Heading 1: 18 pts Space Before and 3 pts Space After 3. Block Text: (Left and Right Indents and) 3 pts Space Before and 3 pts Space After [Don't worry about whether this spacing actually makes sense!] You have these paragraphs in the following order: Body Text HEADING 1 Body Text Block Text Block Text Block Text Body Text 1. If you have HTML auto spacing enabled: a. You will have 18 pts Space Before Heading 1, but the 6 pts After the Body Text style will be suppressed, for a total of 18 pts. b. The 3 pts Before the first Block Text paragraph will be subsumed in the 6 pts after Body Text, for a total of 6 pts. c. Presumably the space between the Block Text paragraphs will be 3 pts (one canceling the other). d. The final Body Text paragraph will be unaffected (unless it is followed by a heading style or some other with Space Before exceeding its Space After). 2. If you check the box for "Don't add space between paragraphs of the same style" for the Block Text style, everything above will be true except that there will be *no* space between the Block Text paragraphs, just before and after the group of three paragraphs. I haven't tested any of this, but this is the behavior I would expect based on the descriptions I've read (and the way it seems to work in Web pages). The annoying thing is that the "Don't add space" option is available only if you have the auto spacing enabled, but I could probably still manage to work with that. I just need to practice! -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Beth Melton" wrote in message ... Hmmm...I quickly scanned the article earlier but now after I read it closer I think the KB article is wrong. I think it's referring to the option you've described, "Don't add space between paragraphs of the same style" which will only add space before the first paragraph in the group and after the last paragraph in the group.(btw, the only time I see it disabled is when 0 pts Before and After is used) I think an option is still missing, though. A lot of users want is the ability to define space before a group of paragraphs, space between the group, and space after. The "Don't add..." option will suppress all space. It's still a handy option to have but it could stand to be expanded. Anyway, I just don't see how HTML spacing option has anything to with space before or after a group of paragraphs. If it is turned on and "Auto" space is used it will add 5 pts of space between paragraphs that use "Auto" space or use both values of Before/After between paragraphs instead of using the larger of the two. -- Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Suzanne S. Barnhill" wrote in message ... No, I find that I'm more confused after reading the article than before. The article focuses on how you can effectively set Space Before/After for a group of paragraphs of the same style. The spacing can be suppressed between paragraphs in the same style (but only by checking a box that is unavailable if auto spacing is disabled). If I could get my head around this, I think it would be a vast improvement and make it unnecessary to use so many different styles, but I've never taken the time to play with it and figure out how it works, so I'm still stumbling along with Block Text Begin, Block Text, and Block Text End, for example. And combining the Space Before/After where different styles meet would also be a big help; I've just been working on a document where Heading 2 normally follows Body Text. Since Body Text has 6 pts Space After, Heading 2 needs only 12 or 18 pts Space Before, but if it follows a table (where the Table Text style has only 3 pts Space After, then the spacing is different. I really need to work with this feature! -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Beth Melton" wrote in message ... It doesn't look like the article really covers how both the "Auto" space option and HML Compatibility option work. If you have Auto space set for Paragraph Spacing Before/After, when you turn on the Tools/Options/Compatibility/Don't use HTML paragraph auto spacing option on, Word adjusts Paragraph Spacing Before/After to 5 pt. If you aren't using Auto space for paragraphs: With the HTML Compatibility option turned off (default setting): Word sets the spacing between paragraphs to the larger of Spacing Before/After. If you have the HTML Compatibility option turned on: Word uses both values of Spacing Before/After between paragraphs which is the functionality of versions of Word prior to Word 2000. -- Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Suzanne S. Barnhill" wrote in message ... This is one of the features introduced in Word to emulate HTML. I believe it suppresses the smaller of the Space After of one paragraph and the Space Before of the following paragraph to result in uniform spacing. For more, see "WD2000: How to Use the HTML Paragraph Auto Spacing" at http://support.microsoft.com/?kbid=207893 -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Joey" wrote in message ... How does the value "auto" work in Paragraph Spacing's "Before" and "After" fields? I've searched Word's Help files but there's nothing about how this value works. |
#8
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Also, where are you finding the "Don't add space" option disabled? If
I use Format/Paragraph then it's always disabled. If I modify a style and use the Format/Paragraph command then the only time it is disabled is if I have 0 Before and 0 After. You're right, of course. Okay, this is opening up new vistas. The next time I have to create a template of this sort, I'm going to experiment with this. What I haven't figured out, though, is how to use any combination of these features to achieve this result. Heading 1 [18 Before, 3 After] Body Text [6 After] Block Text [3 After] Block Text [3 After] Block Text [6 After] Body Text, etc. What I'd really like is to have just 3 pts between an introductory Body Text paragraph and the block of Block Text, but I definitely want more space after the last Block Text paragraph than between them (which is why I end up with so many styles). I don't see any way of combining Space After/Before or suppressing space between paragraphs that would help here. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Beth Melton" wrote in message ... That's how I understand it too. If HTML auto spacing compatibility option is not enabled then the smaller space will be suppressed between the paragraphs. The KB article needs some clarity. Today, after reading very carefully, I understand it. (MS REALLY needs to work on those negative options such as "Don't use HTML paragraph auto spacing". When their steps include turning "Off" an option that starts with "Don't" it's just too many negatives. In my head it ends up getting turned "On". lol) The article does not emphasize utilizing the Auto space option will suppress the space between paragraphs that use a List Style only. Space is not suppressed for a "series of paragraphs" as indicated. Plus the example does not depict how the result should appear: Body Text 1. Item one 2. Item two Body text Also, where are you finding the "Don't add space" option disabled? If I use Format/Paragraph then it's always disabled. If I modify a style and use the Format/Paragraph command then the only time it is disabled is if I have 0 Before and 0 After. -- Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Suzanne S. Barnhill" wrote in message ... As I understand it here is how it works: For the example, let us posit three styles: Body Text, Heading 1, and Block Text, formatted as follows: 1. Body Text: 6 pts Space After 2. Heading 1: 18 pts Space Before and 3 pts Space After 3. Block Text: (Left and Right Indents and) 3 pts Space Before and 3 pts Space After [Don't worry about whether this spacing actually makes sense!] You have these paragraphs in the following order: Body Text HEADING 1 Body Text Block Text Block Text Block Text Body Text 1. If you have HTML auto spacing enabled: a. You will have 18 pts Space Before Heading 1, but the 6 pts After the Body Text style will be suppressed, for a total of 18 pts. b. The 3 pts Before the first Block Text paragraph will be subsumed in the 6 pts after Body Text, for a total of 6 pts. c. Presumably the space between the Block Text paragraphs will be 3 pts (one canceling the other). d. The final Body Text paragraph will be unaffected (unless it is followed by a heading style or some other with Space Before exceeding its Space After). 2. If you check the box for "Don't add space between paragraphs of the same style" for the Block Text style, everything above will be true except that there will be *no* space between the Block Text paragraphs, just before and after the group of three paragraphs. I haven't tested any of this, but this is the behavior I would expect based on the descriptions I've read (and the way it seems to work in Web pages). The annoying thing is that the "Don't add space" option is available only if you have the auto spacing enabled, but I could probably still manage to work with that. I just need to practice! -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Beth Melton" wrote in message ... Hmmm...I quickly scanned the article earlier but now after I read it closer I think the KB article is wrong. I think it's referring to the option you've described, "Don't add space between paragraphs of the same style" which will only add space before the first paragraph in the group and after the last paragraph in the group.(btw, the only time I see it disabled is when 0 pts Before and After is used) I think an option is still missing, though. A lot of users want is the ability to define space before a group of paragraphs, space between the group, and space after. The "Don't add..." option will suppress all space. It's still a handy option to have but it could stand to be expanded. Anyway, I just don't see how HTML spacing option has anything to with space before or after a group of paragraphs. If it is turned on and "Auto" space is used it will add 5 pts of space between paragraphs that use "Auto" space or use both values of Before/After between paragraphs instead of using the larger of the two. -- Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Suzanne S. Barnhill" wrote in message ... No, I find that I'm more confused after reading the article than before. The article focuses on how you can effectively set Space Before/After for a group of paragraphs of the same style. The spacing can be suppressed between paragraphs in the same style (but only by checking a box that is unavailable if auto spacing is disabled). If I could get my head around this, I think it would be a vast improvement and make it unnecessary to use so many different styles, but I've never taken the time to play with it and figure out how it works, so I'm still stumbling along with Block Text Begin, Block Text, and Block Text End, for example. And combining the Space Before/After where different styles meet would also be a big help; I've just been working on a document where Heading 2 normally follows Body Text. Since Body Text has 6 pts Space After, Heading 2 needs only 12 or 18 pts Space Before, but if it follows a table (where the Table Text style has only 3 pts Space After, then the spacing is different. I really need to work with this feature! -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Beth Melton" wrote in message ... It doesn't look like the article really covers how both the "Auto" space option and HML Compatibility option work. If you have Auto space set for Paragraph Spacing Before/After, when you turn on the Tools/Options/Compatibility/Don't use HTML paragraph auto spacing option on, Word adjusts Paragraph Spacing Before/After to 5 pt. If you aren't using Auto space for paragraphs: With the HTML Compatibility option turned off (default setting): Word sets the spacing between paragraphs to the larger of Spacing Before/After. If you have the HTML Compatibility option turned on: Word uses both values of Spacing Before/After between paragraphs which is the functionality of versions of Word prior to Word 2000. -- Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Suzanne S. Barnhill" wrote in message ... This is one of the features introduced in Word to emulate HTML. I believe it suppresses the smaller of the Space After of one paragraph and the Space Before of the following paragraph to result in uniform spacing. For more, see "WD2000: How to Use the HTML Paragraph Auto Spacing" at http://support.microsoft.com/?kbid=207893 -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Joey" wrote in message ... How does the value "auto" work in Paragraph Spacing's "Before" and "After" fields? I've searched Word's Help files but there's nothing about how this value works. |
#9
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Exactly. That's the area I think they are still lacking.
They're almost there with the "Don't add space option" but they need to incorporate the ability to define space before a group, space between, and space after. Instead of a check box to suppress the space they could modify it to "Space between paragraphs of the same style" and allow for more flexibility. -- Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Suzanne S. Barnhill" wrote in message ... Also, where are you finding the "Don't add space" option disabled? If I use Format/Paragraph then it's always disabled. If I modify a style and use the Format/Paragraph command then the only time it is disabled is if I have 0 Before and 0 After. You're right, of course. Okay, this is opening up new vistas. The next time I have to create a template of this sort, I'm going to experiment with this. What I haven't figured out, though, is how to use any combination of these features to achieve this result. Heading 1 [18 Before, 3 After] Body Text [6 After] Block Text [3 After] Block Text [3 After] Block Text [6 After] Body Text, etc. What I'd really like is to have just 3 pts between an introductory Body Text paragraph and the block of Block Text, but I definitely want more space after the last Block Text paragraph than between them (which is why I end up with so many styles). I don't see any way of combining Space After/Before or suppressing space between paragraphs that would help here. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Beth Melton" wrote in message ... That's how I understand it too. If HTML auto spacing compatibility option is not enabled then the smaller space will be suppressed between the paragraphs. The KB article needs some clarity. Today, after reading very carefully, I understand it. (MS REALLY needs to work on those negative options such as "Don't use HTML paragraph auto spacing". When their steps include turning "Off" an option that starts with "Don't" it's just too many negatives. In my head it ends up getting turned "On". lol) The article does not emphasize utilizing the Auto space option will suppress the space between paragraphs that use a List Style only. Space is not suppressed for a "series of paragraphs" as indicated. Plus the example does not depict how the result should appear: Body Text 1. Item one 2. Item two Body text Also, where are you finding the "Don't add space" option disabled? If I use Format/Paragraph then it's always disabled. If I modify a style and use the Format/Paragraph command then the only time it is disabled is if I have 0 Before and 0 After. -- Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Suzanne S. Barnhill" wrote in message ... As I understand it here is how it works: For the example, let us posit three styles: Body Text, Heading 1, and Block Text, formatted as follows: 1. Body Text: 6 pts Space After 2. Heading 1: 18 pts Space Before and 3 pts Space After 3. Block Text: (Left and Right Indents and) 3 pts Space Before and 3 pts Space After [Don't worry about whether this spacing actually makes sense!] You have these paragraphs in the following order: Body Text HEADING 1 Body Text Block Text Block Text Block Text Body Text 1. If you have HTML auto spacing enabled: a. You will have 18 pts Space Before Heading 1, but the 6 pts After the Body Text style will be suppressed, for a total of 18 pts. b. The 3 pts Before the first Block Text paragraph will be subsumed in the 6 pts after Body Text, for a total of 6 pts. c. Presumably the space between the Block Text paragraphs will be 3 pts (one canceling the other). d. The final Body Text paragraph will be unaffected (unless it is followed by a heading style or some other with Space Before exceeding its Space After). 2. If you check the box for "Don't add space between paragraphs of the same style" for the Block Text style, everything above will be true except that there will be *no* space between the Block Text paragraphs, just before and after the group of three paragraphs. I haven't tested any of this, but this is the behavior I would expect based on the descriptions I've read (and the way it seems to work in Web pages). The annoying thing is that the "Don't add space" option is available only if you have the auto spacing enabled, but I could probably still manage to work with that. I just need to practice! -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Beth Melton" wrote in message ... Hmmm...I quickly scanned the article earlier but now after I read it closer I think the KB article is wrong. I think it's referring to the option you've described, "Don't add space between paragraphs of the same style" which will only add space before the first paragraph in the group and after the last paragraph in the group.(btw, the only time I see it disabled is when 0 pts Before and After is used) I think an option is still missing, though. A lot of users want is the ability to define space before a group of paragraphs, space between the group, and space after. The "Don't add..." option will suppress all space. It's still a handy option to have but it could stand to be expanded. Anyway, I just don't see how HTML spacing option has anything to with space before or after a group of paragraphs. If it is turned on and "Auto" space is used it will add 5 pts of space between paragraphs that use "Auto" space or use both values of Before/After between paragraphs instead of using the larger of the two. -- Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Suzanne S. Barnhill" wrote in message ... No, I find that I'm more confused after reading the article than before. The article focuses on how you can effectively set Space Before/After for a group of paragraphs of the same style. The spacing can be suppressed between paragraphs in the same style (but only by checking a box that is unavailable if auto spacing is disabled). If I could get my head around this, I think it would be a vast improvement and make it unnecessary to use so many different styles, but I've never taken the time to play with it and figure out how it works, so I'm still stumbling along with Block Text Begin, Block Text, and Block Text End, for example. And combining the Space Before/After where different styles meet would also be a big help; I've just been working on a document where Heading 2 normally follows Body Text. Since Body Text has 6 pts Space After, Heading 2 needs only 12 or 18 pts Space Before, but if it follows a table (where the Table Text style has only 3 pts Space After, then the spacing is different. I really need to work with this feature! -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Beth Melton" wrote in message ... It doesn't look like the article really covers how both the "Auto" space option and HML Compatibility option work. If you have Auto space set for Paragraph Spacing Before/After, when you turn on the Tools/Options/Compatibility/Don't use HTML paragraph auto spacing option on, Word adjusts Paragraph Spacing Before/After to 5 pt. If you aren't using Auto space for paragraphs: With the HTML Compatibility option turned off (default setting): Word sets the spacing between paragraphs to the larger of Spacing Before/After. If you have the HTML Compatibility option turned on: Word uses both values of Spacing Before/After between paragraphs which is the functionality of versions of Word prior to Word 2000. -- Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Suzanne S. Barnhill" wrote in message ... This is one of the features introduced in Word to emulate HTML. I believe it suppresses the smaller of the Space After of one paragraph and the Space Before of the following paragraph to result in uniform spacing. For more, see "WD2000: How to Use the HTML Paragraph Auto Spacing" at http://support.microsoft.com/?kbid=207893 -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Joey" wrote in message ... How does the value "auto" work in Paragraph Spacing's "Before" and "After" fields? I've searched Word's Help files but there's nothing about how this value works. |
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Good suggestion! Add it to the Wish List?
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Beth Melton" wrote in message ... Exactly. That's the area I think they are still lacking. They're almost there with the "Don't add space option" but they need to incorporate the ability to define space before a group, space between, and space after. Instead of a check box to suppress the space they could modify it to "Space between paragraphs of the same style" and allow for more flexibility. -- Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Suzanne S. Barnhill" wrote in message ... Also, where are you finding the "Don't add space" option disabled? If I use Format/Paragraph then it's always disabled. If I modify a style and use the Format/Paragraph command then the only time it is disabled is if I have 0 Before and 0 After. You're right, of course. Okay, this is opening up new vistas. The next time I have to create a template of this sort, I'm going to experiment with this. What I haven't figured out, though, is how to use any combination of these features to achieve this result. Heading 1 [18 Before, 3 After] Body Text [6 After] Block Text [3 After] Block Text [3 After] Block Text [6 After] Body Text, etc. What I'd really like is to have just 3 pts between an introductory Body Text paragraph and the block of Block Text, but I definitely want more space after the last Block Text paragraph than between them (which is why I end up with so many styles). I don't see any way of combining Space After/Before or suppressing space between paragraphs that would help here. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Beth Melton" wrote in message ... That's how I understand it too. If HTML auto spacing compatibility option is not enabled then the smaller space will be suppressed between the paragraphs. The KB article needs some clarity. Today, after reading very carefully, I understand it. (MS REALLY needs to work on those negative options such as "Don't use HTML paragraph auto spacing". When their steps include turning "Off" an option that starts with "Don't" it's just too many negatives. In my head it ends up getting turned "On". lol) The article does not emphasize utilizing the Auto space option will suppress the space between paragraphs that use a List Style only. Space is not suppressed for a "series of paragraphs" as indicated. Plus the example does not depict how the result should appear: Body Text 1. Item one 2. Item two Body text Also, where are you finding the "Don't add space" option disabled? If I use Format/Paragraph then it's always disabled. If I modify a style and use the Format/Paragraph command then the only time it is disabled is if I have 0 Before and 0 After. -- Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Suzanne S. Barnhill" wrote in message ... As I understand it here is how it works: For the example, let us posit three styles: Body Text, Heading 1, and Block Text, formatted as follows: 1. Body Text: 6 pts Space After 2. Heading 1: 18 pts Space Before and 3 pts Space After 3. Block Text: (Left and Right Indents and) 3 pts Space Before and 3 pts Space After [Don't worry about whether this spacing actually makes sense!] You have these paragraphs in the following order: Body Text HEADING 1 Body Text Block Text Block Text Block Text Body Text 1. If you have HTML auto spacing enabled: a. You will have 18 pts Space Before Heading 1, but the 6 pts After the Body Text style will be suppressed, for a total of 18 pts. b. The 3 pts Before the first Block Text paragraph will be subsumed in the 6 pts after Body Text, for a total of 6 pts. c. Presumably the space between the Block Text paragraphs will be 3 pts (one canceling the other). d. The final Body Text paragraph will be unaffected (unless it is followed by a heading style or some other with Space Before exceeding its Space After). 2. If you check the box for "Don't add space between paragraphs of the same style" for the Block Text style, everything above will be true except that there will be *no* space between the Block Text paragraphs, just before and after the group of three paragraphs. I haven't tested any of this, but this is the behavior I would expect based on the descriptions I've read (and the way it seems to work in Web pages). The annoying thing is that the "Don't add space" option is available only if you have the auto spacing enabled, but I could probably still manage to work with that. I just need to practice! -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Beth Melton" wrote in message ... Hmmm...I quickly scanned the article earlier but now after I read it closer I think the KB article is wrong. I think it's referring to the option you've described, "Don't add space between paragraphs of the same style" which will only add space before the first paragraph in the group and after the last paragraph in the group.(btw, the only time I see it disabled is when 0 pts Before and After is used) I think an option is still missing, though. A lot of users want is the ability to define space before a group of paragraphs, space between the group, and space after. The "Don't add..." option will suppress all space. It's still a handy option to have but it could stand to be expanded. Anyway, I just don't see how HTML spacing option has anything to with space before or after a group of paragraphs. If it is turned on and "Auto" space is used it will add 5 pts of space between paragraphs that use "Auto" space or use both values of Before/After between paragraphs instead of using the larger of the two. -- Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Suzanne S. Barnhill" wrote in message ... No, I find that I'm more confused after reading the article than before. The article focuses on how you can effectively set Space Before/After for a group of paragraphs of the same style. The spacing can be suppressed between paragraphs in the same style (but only by checking a box that is unavailable if auto spacing is disabled). If I could get my head around this, I think it would be a vast improvement and make it unnecessary to use so many different styles, but I've never taken the time to play with it and figure out how it works, so I'm still stumbling along with Block Text Begin, Block Text, and Block Text End, for example. And combining the Space Before/After where different styles meet would also be a big help; I've just been working on a document where Heading 2 normally follows Body Text. Since Body Text has 6 pts Space After, Heading 2 needs only 12 or 18 pts Space Before, but if it follows a table (where the Table Text style has only 3 pts Space After, then the spacing is different. I really need to work with this feature! -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Beth Melton" wrote in message ... It doesn't look like the article really covers how both the "Auto" space option and HML Compatibility option work. If you have Auto space set for Paragraph Spacing Before/After, when you turn on the Tools/Options/Compatibility/Don't use HTML paragraph auto spacing option on, Word adjusts Paragraph Spacing Before/After to 5 pt. If you aren't using Auto space for paragraphs: With the HTML Compatibility option turned off (default setting): Word sets the spacing between paragraphs to the larger of Spacing Before/After. If you have the HTML Compatibility option turned on: Word uses both values of Spacing Before/After between paragraphs which is the functionality of versions of Word prior to Word 2000. -- Please post all follow-up questions to the newsgroup. Requests for assistance by email can not be acknowledged. ~~~~~~~~~~~~~~~ Beth Melton Microsoft Office MVP Word FAQ: http://mvps.org/word TechTrax eZine: http://mousetrax.com/techtrax/ MVP FAQ site: http://mvps.org/ "Suzanne S. Barnhill" wrote in message ... This is one of the features introduced in Word to emulate HTML. I believe it suppresses the smaller of the Space After of one paragraph and the Space Before of the following paragraph to result in uniform spacing. For more, see "WD2000: How to Use the HTML Paragraph Auto Spacing" at http://support.microsoft.com/?kbid=207893 -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Joey" wrote in message ... How does the value "auto" work in Paragraph Spacing's "Before" and "After" fields? I've searched Word's Help files but there's nothing about how this value works. |
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