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#1
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Creating dynamic cross reference links in a Word document
We have a client that has created a word 2000 template for his office. This
template will make reference to sections of text that look something like this: "As you can see in Exhibit (XXX) the plaintiff will need to justify his expenditure. .. .. .. further down in the document: "Please refer to Exhibit (YYY) for details about this case" These cross reference links - ie the words Exhibit (XXX), Exhibit (YYY) will "jump" to the actual exhibits (which appear as separate documents included in the appendix of the larger document). My question: 1. What is the best way to create these jumps - as cross-references / hyperlinks / or bookmarks in the document? 2. The client wants these cross reference links to be "dynamic" in nature. What I mean by this is that if they have the following in the document: Exhibit (1) Exhibit (2) Exhibit (3) Exhibit (4) If they want to "insert a new Exhibit (2)" between the old Exhibit (1) and Exhibit (2), all the other Exhibits and their respective numbers would be automatically re-numbered so the pattern would look like this: Exhibit (1) Exhibit (2) ---- the new Exhibit (2) Exhibit (3) Exhibit (4) Exhibit (5) What is the best way to do item #2. I am thinking some sequential field in word Here is more clarification:The dynamic numbering in the document is to appear within any giving paragraph. So for example: ______________ text text text text text (Exhibit1)text text text text text text text text text texttext text text text texttext text text text text(Exhibit 2)text text text text text text text text text text.... text text text text texttext text text text texttext text text text texttext text text text text(Exhibit 3) _________________ Now, the client would like to be able to insert additional text with a "new" Exhibit 2, for example, between the exisitng first two "Exhibits". If the client enters more text, then the current Exhibit 2 will become Exhibit 3 (and the current Exhibit 3 will automatically change to Exhibit 4) because of the added text and new Exhibit 2. My thought is to modify Caption Style so it is not bolded, centred text. |
#2
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Creating dynamic cross reference links in a Word document
I'll answer your questions in the opposite order, since the creation
of captions logically precedes inserting references to them: 2. For Word to be able to automatically create cross-references, you have to create a caption label named "Exhibit" and use it to insert your exhibit numbering: a) On the Insert menu, click Caption. b) In the dialog box, click the New Label button. c) Click OK to insert. d) Add the parentheses manually around the caption number. e) Select the caption and create an AutoText entry for it for easy insertion. When creating the following exhibit captions, just insert the AutoText. AutoText entries can be copied between templates, but all caption labels are (unfortunately) stored in normal.dot (the blank template), which means that the Exhibit label must be created for each individual computer where it should be used. 1. Create hyperlinked cross-references to the Exhibits, via InsertCross-Reference. -- Stefan Blom Microsoft Word MVP "torajudo" wrote in message ... We have a client that has created a word 2000 template for his office. This template will make reference to sections of text that look something like this: "As you can see in Exhibit (XXX) the plaintiff will need to justify his expenditure. . . . further down in the document: "Please refer to Exhibit (YYY) for details about this case" These cross reference links - ie the words Exhibit (XXX), Exhibit (YYY) will "jump" to the actual exhibits (which appear as separate documents included in the appendix of the larger document). My question: 1. What is the best way to create these jumps - as cross-references / hyperlinks / or bookmarks in the document? 2. The client wants these cross reference links to be "dynamic" in nature. What I mean by this is that if they have the following in the document: Exhibit (1) Exhibit (2) Exhibit (3) Exhibit (4) If they want to "insert a new Exhibit (2)" between the old Exhibit (1) and Exhibit (2), all the other Exhibits and their respective numbers would be automatically re-numbered so the pattern would look like this: Exhibit (1) Exhibit (2) ---- the new Exhibit (2) Exhibit (3) Exhibit (4) Exhibit (5) What is the best way to do item #2. I am thinking some sequential field in word Here is more clarification:The dynamic numbering in the document is to appear within any giving paragraph. So for example: ______________ text text text text text (Exhibit1)text text text text text text text text text texttext text text text texttext text text text text(Exhibit 2)text text text text text text text text text text.... text text text text texttext text text text texttext text text text texttext text text text text(Exhibit 3) _________________ Now, the client would like to be able to insert additional text with a "new" Exhibit 2, for example, between the exisitng first two "Exhibits". If the client enters more text, then the current Exhibit 2 will become Exhibit 3 (and the current Exhibit 3 will automatically change to Exhibit 4) because of the added text and new Exhibit 2. My thought is to modify Caption Style so it is not bolded, centred text. |
#3
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Creating dynamic cross reference links in a Word document
1. My recommendation is to use cross reference (Insert Reference
Cross-Reference) and ensure the "Insert as hyperlink" check-box is ticked. 2. If your exhibits are documents or sections inserted at the end of the main text as appendices, then use existing header or create a new heading style, e.g. Appendix Header and apply numbering to it. For each exhibit, add a new Appendix heading before the text begins. So when you do No. 1 above, reference to this heading. If you move the exhibits around or add in/ delete exhibits, the numbering will remain consistent and accurate. 3. For "auto-numbering" within text, place cursor after the word "Exhibit" and go to Insert Field. Choose AutoNum from FieldNames and click OK. Each subsequent time you do this will increment the numbering by 1. "torajudo" wrote: We have a client that has created a word 2000 template for his office. This template will make reference to sections of text that look something like this: "As you can see in Exhibit (XXX) the plaintiff will need to justify his expenditure. . . . further down in the document: "Please refer to Exhibit (YYY) for details about this case" These cross reference links - ie the words Exhibit (XXX), Exhibit (YYY) will "jump" to the actual exhibits (which appear as separate documents included in the appendix of the larger document). My question: 1. What is the best way to create these jumps - as cross-references / hyperlinks / or bookmarks in the document? 2. The client wants these cross reference links to be "dynamic" in nature. What I mean by this is that if they have the following in the document: Exhibit (1) Exhibit (2) Exhibit (3) Exhibit (4) If they want to "insert a new Exhibit (2)" between the old Exhibit (1) and Exhibit (2), all the other Exhibits and their respective numbers would be automatically re-numbered so the pattern would look like this: Exhibit (1) Exhibit (2) ---- the new Exhibit (2) Exhibit (3) Exhibit (4) Exhibit (5) What is the best way to do item #2. I am thinking some sequential field in word Here is more clarification:The dynamic numbering in the document is to appear within any giving paragraph. So for example: ______________ text text text text text (Exhibit1)text text text text text text text text text texttext text text text texttext text text text text(Exhibit 2)text text text text text text text text text text.... text text text text texttext text text text texttext text text text texttext text text text text(Exhibit 3) _________________ Now, the client would like to be able to insert additional text with a "new" Exhibit 2, for example, between the exisitng first two "Exhibits". If the client enters more text, then the current Exhibit 2 will become Exhibit 3 (and the current Exhibit 3 will automatically change to Exhibit 4) because of the added text and new Exhibit 2. My thought is to modify Caption Style so it is not bolded, centred text. |
#4
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Creating dynamic cross reference links in a Word document
torajudo,
This same question was asked (by John Falloon (aka sumgait and adelie)) and replied to days ago at both Tek-Tips http://www.tek-tips.com/viewthread.c...1140041&page=2 and Woody's http://www.wopr.com/cgi-bin/w3t/show...?Number=527864 by various people, including me (in both forums). The courtesy of acknowledging/responding to those who gave help in those forums wouldn't go astray - neither would sharing any difficulties you had with the responses given there! |
#5
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Creating dynamic cross reference links in a Word document
Thanks for your reply. I very much appreciate the responses and was hoping
to get another take on the issue as I could not recreate exactly what the client wanted. I do intend to look over all responses and try to solve this once and for all. I meant no disrespect and fully intend to respond to everyone that has kindly offered their expertise. I appologize for any appearance of improper etiquette. "macropod" wrote: torajudo, This same question was asked (by John Falloon (aka sumgait and adelie)) and replied to days ago at both Tek-Tips http://www.tek-tips.com/viewthread.c...1140041&page=2 and Woody's http://www.wopr.com/cgi-bin/w3t/show...?Number=527864 by various people, including me (in both forums). The courtesy of acknowledging/responding to those who gave help in those forums wouldn't go astray - neither would sharing any difficulties you had with the responses given there! |
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