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#1
May 13th, 2009, 07:47 PM
posted to microsoft.public.word.mailmerge.fields
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2007 Word Mail Merge
Is there a limit to how many fields you can have in a mail merge in Word
2007? Excel 2007 now has more than 255 columns, which I need for this project. I anticipate having over 500 fields - is this even possible? I knew it wasn't in the 2003 version due to Excel's column limits. I was hoping that this would change with 2007. Thanks! 
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#2
May 13th, 2009, 08:09 PM
posted to microsoft.public.word.mailmerge.fields
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2007 Word Mail Merge
Despite the fact that Excel 2007 allows more than 255 columns, you still
cannot get more than 255 columns from Excel when it is used as a Mail Merge data source (unless something has changed in Office 2007 SP2). If you have fairly simple data that is not multiline, your best bet is probably to copy/paste the data into Word (as soon as you have more columns than Word can support, Word should paste the data in a tab-delimited format), save that, and use it as a data source. Peter Jamieson http://tips.pjmsn.me.uk Lisa@Pru wrote: Is there a limit to how many fields you can have in a mail merge in Word 2007? Excel 2007 now has more than 255 columns, which I need for this project. I anticipate having over 500 fields - is this even possible? I knew it wasn't in the 2003 version due to Excel's column limits. I was hoping that this would change with 2007. Thanks!
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#3
May 13th, 2009, 09:51 PM
posted to microsoft.public.word.mailmerge.fields
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2007 Word Mail Merge
Thanks Peter. I've tried saving the data in Excel as a .TXT file, but I
can't get the merge document to recognize the file. I've tried saving the Excel file as a .CSV file, but when I merged it, everything was blank. If using a .txt file, in the Confirm Data Source box, do I select something that shows an extension of .txt? I don't see such an entry so I'm chopsing the wide open one (*.*). Thoughts? "Peter Jamieson" wrote: Despite the fact that Excel 2007 allows more than 255 columns, you still cannot get more than 255 columns from Excel when it is used as a Mail Merge data source (unless something has changed in Office 2007 SP2). If you have fairly simple data that is not multiline, your best bet is probably to copy/paste the data into Word (as soon as you have more columns than Word can support, Word should paste the data in a tab-delimited format), save that, and use it as a data source. Peter Jamieson http://tips.pjmsn.me.uk Lisa@Pru wrote: Is there a limit to how many fields you can have in a mail merge in Word 2007? Excel 2007 now has more than 255 columns, which I need for this project. I anticipate having over 500 fields - is this even possible? I knew it wasn't in the 2003 version due to Excel's column limits. I was hoping that this would change with 2007. Thanks!
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#4
May 13th, 2009, 10:15 PM
posted to microsoft.public.word.mailmerge.fields
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2007 Word Mail Merge
In Word 2007, with both .txt and .csv files, you need to get Word to use
its internal text converter (otherwise it will use the ODBC driver or OLE DB provider and will still only see 255 columns). Since the Text files option is no longer displayed in "Confirm Data Source" (no idea why), your best bet is to a. check Show All b. select "All Word Documents" (you can't see the full list of extensions that that is supposed to cover, and elsewhere similar lists suggest that .txt and .csv are not covered, but I think Word tries to do the right thing even so) Peter Jamieson http://tips.pjmsn.me.uk Lisa@Pru wrote: Thanks Peter. I've tried saving the data in Excel as a .TXT file, but I can't get the merge document to recognize the file. I've tried saving the Excel file as a .CSV file, but when I merged it, everything was blank. If using a .txt file, in the Confirm Data Source box, do I select something that shows an extension of .txt? I don't see such an entry so I'm chopsing the wide open one (*.*). Thoughts? "Peter Jamieson" wrote: Despite the fact that Excel 2007 allows more than 255 columns, you still cannot get more than 255 columns from Excel when it is used as a Mail Merge data source (unless something has changed in Office 2007 SP2). If you have fairly simple data that is not multiline, your best bet is probably to copy/paste the data into Word (as soon as you have more columns than Word can support, Word should paste the data in a tab-delimited format), save that, and use it as a data source. Peter Jamieson http://tips.pjmsn.me.uk Lisa@Pru wrote: Is there a limit to how many fields you can have in a mail merge in Word 2007? Excel 2007 now has more than 255 columns, which I need for this project. I anticipate having over 500 fields - is this even possible? I knew it wasn't in the 2003 version due to Excel's column limits. I was hoping that this would change with 2007. Thanks!
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#5
May 13th, 2009, 10:41 PM
posted to microsoft.public.word.mailmerge.fields
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2007 Word Mail Merge
Peter - it looks like you may have attempted to reply but the screen is
blank. Any thoughts you have on the subject would be appreciated. "Lisa@Pru" wrote: Thanks Peter. I've tried saving the data in Excel as a .TXT file, but I can't get the merge document to recognize the file. I've tried saving the Excel file as a .CSV file, but when I merged it, everything was blank. If using a .txt file, in the Confirm Data Source box, do I select something that shows an extension of .txt? I don't see such an entry so I'm chopsing the wide open one (*.*). Thoughts? "Peter Jamieson" wrote: Despite the fact that Excel 2007 allows more than 255 columns, you still cannot get more than 255 columns from Excel when it is used as a Mail Merge data source (unless something has changed in Office 2007 SP2). If you have fairly simple data that is not multiline, your best bet is probably to copy/paste the data into Word (as soon as you have more columns than Word can support, Word should paste the data in a tab-delimited format), save that, and use it as a data source. Peter Jamieson http://tips.pjmsn.me.uk Lisa@Pru wrote: Is there a limit to how many fields you can have in a mail merge in Word 2007? Excel 2007 now has more than 255 columns, which I need for this project. I anticipate having over 500 fields - is this even possible? I knew it wasn't in the 2003 version due to Excel's column limits. I was hoping that this would change with 2007. Thanks!
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#6
May 14th, 2009, 07:49 AM
posted to microsoft.public.word.mailmerge.fields
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2007 Word Mail Merge
Second attempt...
In Word 2007, with both .txt and .csv files, you need to get Word to use its internal text converter (otherwise it will use the ODBC driver or OLE DB provider and will still only see 255 columns). Since the Text files option is no longer displayed in "Confirm Data Source" (no idea why), your best bet is to a. check Show All b. select "All Word Documents" (you can't see the full list of extensions that that is supposed to cover, and elsewhere similar lists suggest that .txt and .csv are not covered, but I think Word tries to do the right thing even so) Peter Jamieson http://tips.pjmsn.me.uk
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