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#1
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POP Forwarding Question
I have my Gmail configured to forward all incoming mail to my Outlook 2003 at
home and at the office. While leaving both Outlooks open and having it send/receive every minute, I noticed that only some messages were getting to my Outlook at home and others were going to my Outlook at the office. I tried to fix this by closing Outlook when I left the office and opening Outlook when I got home. This forwarded the mail to my Outlook at home just fine, but when I leave home and close Outlook and then open it at work, it does not forward the emails that were just forwarded to my home address. I hope this isn't too confusing. I'll try make my point simpler: Let's say George emailed me. I open Outlook at home and it forwards it just fine. I have not checked George's email in my Gmail account yet, so it should still be an unread message. I close my Outlook at home. I open my Outlook at work, but George's email is not forwarded to me. Is this a problem with Gmail or with Outlook? I'd like to be able to see the same emails from work and home through Outlook without having to import/export. |
#3
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POP Forwarding Question
Thanks that answered the question, but it raises another one. Now if I'm
leaving the mail on the server, does that mean every time it checks Gmail it will forward the unread mail to Outlook even if it has already been forwarded? I have my send/receive settings at every minute, so would this forward the same email to my Outlook multiple times? "Diane Poremsky [MVP]" wrote: set outlook to leave mail on the server so that both programs can down load it. -- Diane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide) Author, Google and Other Search Engines (Visual QuickStart Guide) Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Subscribe to Exchange Messaging Outlook newsletter: "raphnguyen" wrote in message ... I have my Gmail configured to forward all incoming mail to my Outlook 2003 at home and at the office. While leaving both Outlooks open and having it send/receive every minute, I noticed that only some messages were getting to my Outlook at home and others were going to my Outlook at the office. I tried to fix this by closing Outlook when I left the office and opening Outlook when I got home. This forwarded the mail to my Outlook at home just fine, but when I leave home and close Outlook and then open it at work, it does not forward the emails that were just forwarded to my home address. I hope this isn't too confusing. I'll try make my point simpler: Let's say George emailed me. I open Outlook at home and it forwards it just fine. I have not checked George's email in my Gmail account yet, so it should still be an unread message. I close my Outlook at home. I open my Outlook at work, but George's email is not forwarded to me. Is this a problem with Gmail or with Outlook? I'd like to be able to see the same emails from work and home through Outlook without having to import/export. |
#4
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POP Forwarding Question
Every minute is much too often -it creates extra server load and if there is
a large message (or a lot of messages) that takes longer than a minute to download, it can cause outlook to hang. if gmail is forwarding to your isp account, it will only forward each message once. if you have rules in outlook forwarding messages to another account, set the rule to run only on one machine or it will forward each message twice. -- Diane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide) Author, Google and Other Search Engines (Visual QuickStart Guide) Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Subscribe to Exchange Messaging Outlook newsletter: "raphnguyen" wrote in message ... Thanks that answered the question, but it raises another one. Now if I'm leaving the mail on the server, does that mean every time it checks Gmail it will forward the unread mail to Outlook even if it has already been forwarded? I have my send/receive settings at every minute, so would this forward the same email to my Outlook multiple times? "Diane Poremsky [MVP]" wrote: set outlook to leave mail on the server so that both programs can down load it. -- Diane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide) Author, Google and Other Search Engines (Visual QuickStart Guide) Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Subscribe to Exchange Messaging Outlook newsletter: "raphnguyen" wrote in message ... I have my Gmail configured to forward all incoming mail to my Outlook 2003 at home and at the office. While leaving both Outlooks open and having it send/receive every minute, I noticed that only some messages were getting to my Outlook at home and others were going to my Outlook at the office. I tried to fix this by closing Outlook when I left the office and opening Outlook when I got home. This forwarded the mail to my Outlook at home just fine, but when I leave home and close Outlook and then open it at work, it does not forward the emails that were just forwarded to my home address. I hope this isn't too confusing. I'll try make my point simpler: Let's say George emailed me. I open Outlook at home and it forwards it just fine. I have not checked George's email in my Gmail account yet, so it should still be an unread message. I close my Outlook at home. I open my Outlook at work, but George's email is not forwarded to me. Is this a problem with Gmail or with Outlook? I'd like to be able to see the same emails from work and home through Outlook without having to import/export. |
#5
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POP Forwarding Question
So it will forward each message twice, once to each one of my open Outllooks?
Home and office? This is what I want. "Diane Poremsky [MVP]" wrote: Every minute is much too often -it creates extra server load and if there is a large message (or a lot of messages) that takes longer than a minute to download, it can cause outlook to hang. if gmail is forwarding to your isp account, it will only forward each message once. if you have rules in outlook forwarding messages to another account, set the rule to run only on one machine or it will forward each message twice. -- Diane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide) Author, Google and Other Search Engines (Visual QuickStart Guide) Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Subscribe to Exchange Messaging Outlook newsletter: "raphnguyen" wrote in message ... Thanks that answered the question, but it raises another one. Now if I'm leaving the mail on the server, does that mean every time it checks Gmail it will forward the unread mail to Outlook even if it has already been forwarded? I have my send/receive settings at every minute, so would this forward the same email to my Outlook multiple times? "Diane Poremsky [MVP]" wrote: set outlook to leave mail on the server so that both programs can down load it. -- Diane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide) Author, Google and Other Search Engines (Visual QuickStart Guide) Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Subscribe to Exchange Messaging Outlook newsletter: "raphnguyen" wrote in message ... I have my Gmail configured to forward all incoming mail to my Outlook 2003 at home and at the office. While leaving both Outlooks open and having it send/receive every minute, I noticed that only some messages were getting to my Outlook at home and others were going to my Outlook at the office. I tried to fix this by closing Outlook when I left the office and opening Outlook when I got home. This forwarded the mail to my Outlook at home just fine, but when I leave home and close Outlook and then open it at work, it does not forward the emails that were just forwarded to my home address. I hope this isn't too confusing. I'll try make my point simpler: Let's say George emailed me. I open Outlook at home and it forwards it just fine. I have not checked George's email in my Gmail account yet, so it should still be an unread message. I close my Outlook at home. I open my Outlook at work, but George's email is not forwarded to me. Is this a problem with Gmail or with Outlook? I'd like to be able to see the same emails from work and home through Outlook without having to import/export. |
#6
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POP Forwarding Question
I think we are mixing up terminology You are forwarding to one email
address, correct? If you are forwarding it to your isp mailbox and you are using both the home outlook and work outlook to collect it, as long as it's left on the server, both outlooks will get a copy. It's not being "forwarded" to both - just forwarded to one address and the mailbox is downloaded by both. Because the information about what was downloaded is stored in the pst, it's unique to each outlook - they won't know what the other copy downloaded so you'll get copies of everything in both computers. You will need to either use the delete after xx days option or occasionally set one to delete from server - unless you have an unlimited mailbox on the server. -- Diane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide) Author, Google and Other Search Engines (Visual QuickStart Guide) Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Subscribe to Exchange Messaging Outlook newsletter: "raphnguyen" wrote in message ... So it will forward each message twice, once to each one of my open Outllooks? Home and office? This is what I want. "Diane Poremsky [MVP]" wrote: Every minute is much too often -it creates extra server load and if there is a large message (or a lot of messages) that takes longer than a minute to download, it can cause outlook to hang. if gmail is forwarding to your isp account, it will only forward each message once. if you have rules in outlook forwarding messages to another account, set the rule to run only on one machine or it will forward each message twice. -- Diane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide) Author, Google and Other Search Engines (Visual QuickStart Guide) Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Subscribe to Exchange Messaging Outlook newsletter: "raphnguyen" wrote in message ... Thanks that answered the question, but it raises another one. Now if I'm leaving the mail on the server, does that mean every time it checks Gmail it will forward the unread mail to Outlook even if it has already been forwarded? I have my send/receive settings at every minute, so would this forward the same email to my Outlook multiple times? "Diane Poremsky [MVP]" wrote: set outlook to leave mail on the server so that both programs can down load it. -- Diane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide) Author, Google and Other Search Engines (Visual QuickStart Guide) Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Subscribe to Exchange Messaging Outlook newsletter: "raphnguyen" wrote in message ... I have my Gmail configured to forward all incoming mail to my Outlook 2003 at home and at the office. While leaving both Outlooks open and having it send/receive every minute, I noticed that only some messages were getting to my Outlook at home and others were going to my Outlook at the office. I tried to fix this by closing Outlook when I left the office and opening Outlook when I got home. This forwarded the mail to my Outlook at home just fine, but when I leave home and close Outlook and then open it at work, it does not forward the emails that were just forwarded to my home address. I hope this isn't too confusing. I'll try make my point simpler: Let's say George emailed me. I open Outlook at home and it forwards it just fine. I have not checked George's email in my Gmail account yet, so it should still be an unread message. I close my Outlook at home. I open my Outlook at work, but George's email is not forwarded to me. Is this a problem with Gmail or with Outlook? I'd like to be able to see the same emails from work and home through Outlook without having to import/export. |
#7
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POP Forwarding Question
raphnguyen wrote:
I have my Gmail configured to forward all incoming mail to my Outlook 2003 at home and at the office. Why are you doing that? Outlook can access gmail with no forwarding needed. While leaving both Outlooks open and having it send/receive every minute, Way too short for the send/receive interval. The recommended minimum is ten minutes. I noticed that only some messages were getting to my Outlook at home and others were going to my Outlook at the office. I tried to fix this by closing Outlook when I left the office and opening Outlook when I got home. This forwarded the mail to my Outlook at home just fine, but when I leave home and close Outlook and then open it at work, it does not forward the emails that were just forwarded to my home address. I hope this isn't too confusing. I'll try make my point simpler: You must set Outlook's option to leave messages on the server so that one Outlook doesn't remove the messages from the POP server before the other has a chance to see them. -- Brian Tillman |
#8
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POP Forwarding Question
Okay sorry! I think I was using the wrong terminology. I only have one Gmail
account and I would like both my Home and Office Outlook to download the messages. Before when I left both Outlooks on, it would only forward some to my Home and some to my Office, so now I assume that by checking "leave on server" it will download to both Outlooks. So what I do NOT want is for one of my Outlooks to download the same email twice. For example, if I have "leave on server" checked and it downloads an email from George to my Home Outlook, the next time it does a send/receive, will it know not to download the same email again? If so, will it still recognize that my Office Outlook has not downloaded George's email and then download it? Thanks for all your help! "Diane Poremsky [MVP]" wrote: I think we are mixing up terminology You are forwarding to one email address, correct? If you are forwarding it to your isp mailbox and you are using both the home outlook and work outlook to collect it, as long as it's left on the server, both outlooks will get a copy. It's not being "forwarded" to both - just forwarded to one address and the mailbox is downloaded by both. Because the information about what was downloaded is stored in the pst, it's unique to each outlook - they won't know what the other copy downloaded so you'll get copies of everything in both computers. You will need to either use the delete after xx days option or occasionally set one to delete from server - unless you have an unlimited mailbox on the server. -- Diane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide) Author, Google and Other Search Engines (Visual QuickStart Guide) Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Subscribe to Exchange Messaging Outlook newsletter: "raphnguyen" wrote in message ... So it will forward each message twice, once to each one of my open Outllooks? Home and office? This is what I want. "Diane Poremsky [MVP]" wrote: Every minute is much too often -it creates extra server load and if there is a large message (or a lot of messages) that takes longer than a minute to download, it can cause outlook to hang. if gmail is forwarding to your isp account, it will only forward each message once. if you have rules in outlook forwarding messages to another account, set the rule to run only on one machine or it will forward each message twice. -- Diane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide) Author, Google and Other Search Engines (Visual QuickStart Guide) Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Subscribe to Exchange Messaging Outlook newsletter: "raphnguyen" wrote in message ... Thanks that answered the question, but it raises another one. Now if I'm leaving the mail on the server, does that mean every time it checks Gmail it will forward the unread mail to Outlook even if it has already been forwarded? I have my send/receive settings at every minute, so would this forward the same email to my Outlook multiple times? "Diane Poremsky [MVP]" wrote: set outlook to leave mail on the server so that both programs can down load it. -- Diane Poremsky [MVP - Outlook] Author, Teach Yourself Outlook 2003 in 24 Hours Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide) Author, Google and Other Search Engines (Visual QuickStart Guide) Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Subscribe to Exchange Messaging Outlook newsletter: "raphnguyen" wrote in message ... I have my Gmail configured to forward all incoming mail to my Outlook 2003 at home and at the office. While leaving both Outlooks open and having it send/receive every minute, I noticed that only some messages were getting to my Outlook at home and others were going to my Outlook at the office. I tried to fix this by closing Outlook when I left the office and opening Outlook when I got home. This forwarded the mail to my Outlook at home just fine, but when I leave home and close Outlook and then open it at work, it does not forward the emails that were just forwarded to my home address. I hope this isn't too confusing. I'll try make my point simpler: Let's say George emailed me. I open Outlook at home and it forwards it just fine. I have not checked George's email in my Gmail account yet, so it should still be an unread message. I close my Outlook at home. I open my Outlook at work, but George's email is not forwarded to me. Is this a problem with Gmail or with Outlook? I'd like to be able to see the same emails from work and home through Outlook without having to import/export. |
#9
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POP Forwarding Question
my Home and some to my Office, so now I assume that by checking "leave on
server" it will download to both Outlooks. correct So what I do NOT want is for one of my Outlooks to download the same email twice. For example, if I have "leave on server" checked and it downloads an email from George to my Home Outlook, the next time it does a send/receive, will it know not to download the same email again? Correct. Unless there is a problem with the connection, it will mark the mail as downloaded. the setting is stored locally, so the other machine sees all the name that is new to it. Note that one cause of connection problems and duplicate email is checking mail too frequently - if outlook begins a new check before it's finished with one, it may not update it's file with what was downloaded and download some or all a second time. Don't go lower than 8 - 10 min. If so, will it still recognize that my Office Outlook has not downloaded George's email and then download it? Thanks for all your help! Correct. |
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