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Mail merge mayhem



 
 
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  #1  
Old April 24th, 2004, 11:10 PM
Jeff M
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Posts: n/a
Default Mail merge mayhem

Hi all,

I have created a few templates in Office XP with Word using mail merge
fields to import Contact data from Outlook. I have two strange things
happening:

1. When stepping through the mail merge wizard and I choose Outlook
Contacts as the data source, I cannot see all my Outlook Contact
folders. Ex: I have Outlook folders for Clients, Vendors, Leads. I
can only see Vendors in the mail merge wizard and oddly enough some
folders that do not have contacts in them show up, like Inbox folders
where I file email messages show up.
All of my Contacts folders are set to be viewed as email address
books.

2. After completing a mail merge and saving the document as new, I
have opened up an older document (totally different contact info and
saved days before) and lo and behold the merge fields have the contact
data entered from the most recent mail merge.

Ex: A form letter is merged with Mr. Jones's name and address and
saved as "mrjones.doc". A week later I merge the template file with
Mr. Smith's name and address and saved as "mrsmith.doc". I go back
and open the mrjones.doc and find Mr. Smith name and address entered.
Very Weird!

Please help.

Thank You,
Jeff
  #2  
Old April 25th, 2004, 12:13 AM
Doug Robbins - Word MVP
external usenet poster
 
Posts: n/a
Default Mail merge mayhem

Hi Jeff,

To be able to access all of Outlook's contact folders, you need to initiate
the merge from Outlook.

Re Item 2. It does not sound like you are actually executing the merge,
just saving a copy of the mailmerge main document with the then current
record being viewed. If you want to work in this way, AFTER SAVING THE
DOCUMENT WITH ANOTHER NAME, use EditSelect All to select all of the text
and then use Ctrl+Shift+F9 to unlink the fields in the document.

--
Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested. Unsolicited questions forwarded
directly to me will only be answered on a paid consulting basis.

Hope this helps
Doug Robbins - Word MVP
"Jeff M" wrote in message
om...
Hi all,

I have created a few templates in Office XP with Word using mail merge
fields to import Contact data from Outlook. I have two strange things
happening:

1. When stepping through the mail merge wizard and I choose Outlook
Contacts as the data source, I cannot see all my Outlook Contact
folders. Ex: I have Outlook folders for Clients, Vendors, Leads. I
can only see Vendors in the mail merge wizard and oddly enough some
folders that do not have contacts in them show up, like Inbox folders
where I file email messages show up.
All of my Contacts folders are set to be viewed as email address
books.

2. After completing a mail merge and saving the document as new, I
have opened up an older document (totally different contact info and
saved days before) and lo and behold the merge fields have the contact
data entered from the most recent mail merge.

Ex: A form letter is merged with Mr. Jones's name and address and
saved as "mrjones.doc". A week later I merge the template file with
Mr. Smith's name and address and saved as "mrsmith.doc". I go back
and open the mrjones.doc and find Mr. Smith name and address entered.
Very Weird!

Please help.

Thank You,
Jeff


 




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