Need help with printing from Access!

I am VERY new to Access; the previous person at my office set up Access to
print out end of year donation letters. I was able to edit the donation
letter but cannot print all of them out.
When I print out a periodic summary (in reports) and use the dates 01-01-08
to 12-31-08 all of the people who donated during 2008 (approx 400) are
listed. However when I try to print out the actual letters (in reports)
using the same dates only 38 letters come up.
I have no idea what to do - I have never worked in Access before and am
"learning while doing."
Can anyone please help? It is very much appreciated

It sounds like you are using an application that was developed by somebody.
If so, you might try fishing around for any instructions, notes, etc. (in the
screens, on paper etc.) that relate to what you are trying to do.

Otherwise I think that you are missing too many things to come up with a
quick answer...on this forum or otherwise. You'l probalby need to get
several hours of help from somebody who knows Access well to figure out what
you have and how it works.

Without knowing how the db was set up, it is very difficult to diagnose -
but, I would first try to reduce your
date range to months (1/1/08 - 1/31/08) and see how many letters are
printing.

Damon

"Carra" wrote in message
...
I am VERY new to Access; the previous person at my office set up Access to
print out end of year donation letters. I was able to edit the donation
letter but cannot print all of them out.
When I print out a periodic summary (in reports) and use the dates
01-01-08
to 12-31-08 all of the people who donated during 2008 (approx 400) are
listed. However when I try to print out the actual letters (in reports)
using the same dates only 38 letters come up.
I have no idea what to do - I have never worked in Access before and am
"learning while doing."
Can anyone please help? It is very much appreciated

On Thu, 26 Feb 2009 15:21:01 -0800, Carra
wrote:

I am VERY new to Access; the previous person at my office set up Access to
print out end of year donation letters. I was able to edit the donation
letter but cannot print all of them out.
When I print out a periodic summary (in reports) and use the dates 01-01-08
to 12-31-08 all of the people who donated during 2008 (approx 400) are
listed. However when I try to print out the actual letters (in reports)
using the same dates only 38 letters come up.
I have no idea what to do - I have never worked in Access before and am
"learning while doing."
Can anyone please help? It is very much appreciated

Well... we cannot see your database from here and have no way to know what
might be wrong. It would seem that there is an error in the report, or in the
query upon which the letter report is based. You'll need to fix this error to
get the reports.

Are the "actual letters" printed from an Access Report? If so, open the Report
in design view; view its Properties; find the "Record Source" property on the
data tab. It should be a query (again, I can't see it so I don't know what
this person did!). If it's a query, click the ... icon by the property to open
the query design window; select View... SQL; and post the cryptic SQL text to
a message here.

--

John W. Vinson [MVP]