Excessive Styles in Word 2007

For any document viewed with Word 2007 the style list is huge and
unmanageable. the two problems I see a
1) every combination of defined style and one time modification is listed as
a style
2) there seem to be several hundred built in styles including about 10 with
no names.
When the default style needs to be changed it is very difficult to find and
select the new style because of the number of styles displayed.
Is there a way to reduce the list to a manageable size?

If Word 2007 works the same as 2003, you are probably viewing all "available formatting," which includes styles and all formatting used in the document.
Change the drop down to "available styles".

Alternatively, you also might have Word set to "automatically define styles based on my formatting." Uncheck this in Word's options.

Thanks but I can't find any options (and there are a few hundred) that
correspond to viewing/available styles, probably because of changes in 2007.

"Cardlaw" wrote:


If Word 2007 works the same as 2003, you are probably viewing all
"available formatting," which includes styles and all formatting used
in the document.
Change the drop down to "available styles".

Alternatively, you also might have Word set to "automatically define
styles based on my formatting." Uncheck this in Word's options.




--
Cardlaw

Steve -

It sounds as though you may have the Styles Task Pane open? If not, click
the Dialog Launcher found on the Home Tab, Change Styles group. (itty bitty
little block in lower right corner.)

Now that you have that open, click the Options hyperlink. Change your
"Select Styles to Show" to *In use*
My list is sorted *As Recommended* which puts the built-in styles at the top
of the list (Heading 1, Caption, etc.)

I right click on styles in the list to Modify them. I also create new styles
from that pane, although you can add a style to the Quick Styles Gallery so
that you can use it over and over again. Be aware that as you create new
Style Sets, you are actually creating new templates which are stored at:
Documents and Settings\User Name\Application Data\Microsoft\Quick Styles.

--
Dawn Crosier
Microsoft MVP
"Education Lasts a Lifetime"

This message was posted to a newsgroup, Please post replies and questions
to the group so that others can learn as well.
"Steve300" wrote in message
...
Thanks but I can't find any options (and there are a few hundred) that
correspond to viewing/available styles, probably because of changes in 2007.

"Cardlaw" wrote:


If Word 2007 works the same as 2003, you are probably viewing all
"available formatting," which includes styles and all formatting used
in the document.
Change the drop down to "available styles".

Alternatively, you also might have Word set to "automatically define
styles based on my formatting." Uncheck this in Word's options.




--
Cardlaw

Dawn, that fixed it perfectly. Thanks,
Steve

"Dawn Crosier, Word MVP" wrote:

Steve -

It sounds as though you may have the Styles Task Pane open? If not, click
the Dialog Launcher found on the Home Tab, Change Styles group. (itty bitty
little block in lower right corner.)

Now that you have that open, click the Options hyperlink. Change your
"Select Styles to Show" to *In use*
My list is sorted *As Recommended* which puts the built-in styles at the top
of the list (Heading 1, Caption, etc.)

I right click on styles in the list to Modify them. I also create new styles
from that pane, although you can add a style to the Quick Styles Gallery so
that you can use it over and over again. Be aware that as you create new
Style Sets, you are actually creating new templates which are stored at:
Documents and Settings\User Name\Application Data\Microsoft\Quick Styles.

--
Dawn Crosier
Microsoft MVP
"Education Lasts a Lifetime"

This message was posted to a newsgroup, Please post replies and questions
to the group so that others can learn as well.
"Steve300" wrote in message
...
Thanks but I can't find any options (and there are a few hundred) that
correspond to viewing/available styles, probably because of changes in 2007.

"Cardlaw" wrote:


If Word 2007 works the same as 2003, you are probably viewing all
"available formatting," which includes styles and all formatting used
in the document.
Change the drop down to "available styles".

Alternatively, you also might have Word set to "automatically define
styles based on my formatting." Uncheck this in Word's options.




--
Cardlaw

Rahter than repost this question I am reusing it!! This seems to work in new
2007 documents but when I open a 2003 document it does not.. is there a way
around this.
Thanks in advance..

"Dawn Crosier, Word MVP" wrote:

Steve -

It sounds as though you may have the Styles Task Pane open? If not, click
the Dialog Launcher found on the Home Tab, Change Styles group. (itty bitty
little block in lower right corner.)

Now that you have that open, click the Options hyperlink. Change your
"Select Styles to Show" to *In use*
My list is sorted *As Recommended* which puts the built-in styles at the top
of the list (Heading 1, Caption, etc.)

I right click on styles in the list to Modify them. I also create new styles
from that pane, although you can add a style to the Quick Styles Gallery so
that you can use it over and over again. Be aware that as you create new
Style Sets, you are actually creating new templates which are stored at:
Documents and Settings\User Name\Application Data\Microsoft\Quick Styles.

--
Dawn Crosier
Microsoft MVP
"Education Lasts a Lifetime"

This message was posted to a newsgroup, Please post replies and questions
to the group so that others can learn as well.
"Steve300" wrote in message
...
Thanks but I can't find any options (and there are a few hundred) that
correspond to viewing/available styles, probably because of changes in 2007.

"Cardlaw" wrote:


If Word 2007 works the same as 2003, you are probably viewing all
"available formatting," which includes styles and all formatting used
in the document.
Change the drop down to "available styles".

Alternatively, you also might have Word set to "automatically define
styles based on my formatting." Uncheck this in Word's options.




--
Cardlaw

In Word 2003, you can use the Styles and Formatting task pane to determine
which styles should display. See
http://www.shaunakelly.com/word/sfpa...ttingPane.html.

However, as far as I can remember, you cannot choose how to sort the styles
in Word 2003.

--
Stefan Blom
Microsoft Word MVP



"Carole" wrote in message
...
Rahter than repost this question I am reusing it!! This seems to work in
new
2007 documents but when I open a 2003 document it does not.. is there a
way
around this.
Thanks in advance..

"Dawn Crosier, Word MVP" wrote:

Steve -

It sounds as though you may have the Styles Task Pane open? If not,
click
the Dialog Launcher found on the Home Tab, Change Styles group. (itty
bitty
little block in lower right corner.)

Now that you have that open, click the Options hyperlink. Change your
"Select Styles to Show" to *In use*
My list is sorted *As Recommended* which puts the built-in styles at the
top
of the list (Heading 1, Caption, etc.)

I right click on styles in the list to Modify them. I also create new
styles
from that pane, although you can add a style to the Quick Styles Gallery
so
that you can use it over and over again. Be aware that as you create new
Style Sets, you are actually creating new templates which are stored at:
Documents and Settings\User Name\Application Data\Microsoft\Quick Styles.

--
Dawn Crosier
Microsoft MVP
"Education Lasts a Lifetime"

This message was posted to a newsgroup, Please post replies and
questions
to the group so that others can learn as well.
"Steve300" wrote in message
...
Thanks but I can't find any options (and there are a few hundred) that
correspond to viewing/available styles, probably because of changes in
2007.

"Cardlaw" wrote:


If Word 2007 works the same as 2003, you are probably viewing all
"available formatting," which includes styles and all formatting used
in the document.
Change the drop down to "available styles".

Alternatively, you also might have Word set to "automatically define
styles based on my formatting." Uncheck this in Word's options.




--
Cardlaw