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updating outline numbering



 
 
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  #1  
Old April 28th, 2004, 04:08 PM
michael s.
external usenet poster
 
Posts: n/a
Default updating outline numbering

I have a portion of a document that uses outline numbering
like so:
7.1 xxx
7.1.1 xxx
7.1.1.1 xxxx
7.1.1.2 xxxx
7.1.2 xxx
7.2 xxx
7.2.1 xxx
etc.

Numbering is style-based, so "7.1" is a "Heading 2",
"7.1.2" is a "Heading 3", and so forth. I copied this
block of text to a new document, added a "Heading 1" on
top (which has a value of "1.0"), did a "select all",
pressed F9 to update and... nothing happened. I expected
the 7.1 to change to 1.1, etc. If I re-apply Heading 2 to
the line containing 7.1, then it does change to 1.1, but I
do not have any desire to do that to every line in my
document. How does one tell the document to renumber
automatically...?

  #2  
Old April 28th, 2004, 04:14 PM
Charles Kenyon
external usenet poster
 
Posts: n/a
Default updating outline numbering

Hi Michael,

In setting up your styles, did you follow the directions at: How to create
numbered headings or outline numbering in your Word document
http://www.shaunakelly.com/word/numb...umbering.html?

If you need more, this is based on ...

Word's Numbering Explained
http://www.mvps.org/word/FAQs/Number...gExplained.htm

Additional information you may find useful or need is at:

How to Create a Template, Part II
http://www.mvps.org/word/FAQs/Custom...platePart2.htm

Legal Numbering
http://www.addbalance.com/usersguide/numbering.htm

Seven Laws of Outline Numbering
http://www.microsystems.com/fra_seve...enumbering.htm

The following are some discussions on the Microsoft newsgroups on numbering:
Nightmare on ListNumbering Street URL:
http://groups.google.com/groups?hl=en&lr=&safe=off&th=9e790fa7ed2886b3,18&i c=1
The Joy of Lists URL:
http://groups.google.com/groups?hl=en&lr=&safe=off&th=811287ebce8fc203,15&i c=1
Relinking ListTemplates URL:
http://groups.google.com/groups?hl=en&lr=&safe=off&th=2350746054c838e,12&ic =1
Outline numbering: restart doesn't restart URL:
http://groups.google.com/groups?hl=en&lr=&safe=off&ic=1&th=2168093ed1c9eaed m#p
Format Doesn't "Hold" URL:
http://groups.google.com/groups?hl=en&lr=&safe=off&ic=1&th=3a351382011420bf #p
(above list compiled by Dave Rado, Word MVP)

ListNumbering Street Revisited URL:
http://groups.google.com/groups?hl=en&safe=off&th=57df77857e4993ce

See the latest numbering discussion I've seen, especially post #4 which
contains Dave Rado's concise instructions for setting up heading numbering.
URL:
http://groups.google.com/groups?hl=en&lr=&safe=off&ic=1&th=bce07d7714769f5c

--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

"michael s." wrote in message
...
I have a portion of a document that uses outline numbering
like so:
7.1 xxx
7.1.1 xxx
7.1.1.1 xxxx
7.1.1.2 xxxx
7.1.2 xxx
7.2 xxx
7.2.1 xxx
etc.

Numbering is style-based, so "7.1" is a "Heading 2",
"7.1.2" is a "Heading 3", and so forth. I copied this
block of text to a new document, added a "Heading 1" on
top (which has a value of "1.0"), did a "select all",
pressed F9 to update and... nothing happened. I expected
the 7.1 to change to 1.1, etc. If I re-apply Heading 2 to
the line containing 7.1, then it does change to 1.1, but I
do not have any desire to do that to every line in my
document. How does one tell the document to renumber
automatically...?



  #3  
Old April 28th, 2004, 05:32 PM
Margaret Aldis
external usenet poster
 
Posts: n/a
Default updating outline numbering

Hi Michael

Given that reapplying Heading 2 works, the style numbering may be correct -
sounds like the problem is that the numbering is direct formatting (Word
probably did this to you when you copied.) So before you get into the deeper
mysteries, you might try a Ctrl-Q on your headings (reset to style).

If you can't Ctrl-Q on the entire document without losing other formatting
you want, you can reapply styles using search and replace or by using the
Styles and Formatting Pane (with Tools Options Edit 'Keep track of
formatting' on) to select instances.

But if you are still having problems, restoring the numbering following
Shauna Kelly's instructions is the way to go.

--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk
Word MVP FAQ site: http://www.mvps.org/word


"michael s." wrote in message
...
I have a portion of a document that uses outline numbering
like so:
7.1 xxx
7.1.1 xxx
7.1.1.1 xxxx
7.1.1.2 xxxx
7.1.2 xxx
7.2 xxx
7.2.1 xxx
etc.

Numbering is style-based, so "7.1" is a "Heading 2",
"7.1.2" is a "Heading 3", and so forth. I copied this
block of text to a new document, added a "Heading 1" on
top (which has a value of "1.0"), did a "select all",
pressed F9 to update and... nothing happened. I expected
the 7.1 to change to 1.1, etc. If I re-apply Heading 2 to
the line containing 7.1, then it does change to 1.1, but I
do not have any desire to do that to every line in my
document. How does one tell the document to renumber
automatically...?



  #4  
Old April 28th, 2004, 05:59 PM
michael s.
external usenet poster
 
Posts: n/a
Default updating outline numbering

Ctrl-Q did the trick perfectly -- thanks Margaret!

-----Original Message-----
Hi Michael

Given that reapplying Heading 2 works, the style

numbering may be correct -
sounds like the problem is that the numbering is direct

formatting (Word
probably did this to you when you copied.) So before you

get into the deeper
mysteries, you might try a Ctrl-Q on your headings (reset

to style).

If you can't Ctrl-Q on the entire document without losing

other formatting
you want, you can reapply styles using search and replace

or by using the
Styles and Formatting Pane (with Tools Options

Edit 'Keep track of
formatting' on) to select instances.

But if you are still having problems, restoring the

numbering following
Shauna Kelly's instructions is the way to go.

--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk
Word MVP FAQ site: http://www.mvps.org/word


"michael s." wrote

in message
...
I have a portion of a document that uses outline

numbering
like so:
7.1 xxx
7.1.1 xxx
7.1.1.1 xxxx
7.1.1.2 xxxx
7.1.2 xxx
7.2 xxx
7.2.1 xxx
etc.

Numbering is style-based, so "7.1" is a "Heading 2",
"7.1.2" is a "Heading 3", and so forth. I copied this
block of text to a new document, added a "Heading 1" on
top (which has a value of "1.0"), did a "select all",
pressed F9 to update and... nothing happened. I expected
the 7.1 to change to 1.1, etc. If I re-apply Heading 2

to
the line containing 7.1, then it does change to 1.1,

but I
do not have any desire to do that to every line in my
document. How does one tell the document to renumber
automatically...?



.

 




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