Text Missing in Print Preview or Printed Document with Word XP

Information is as follows:

Quarterly Report done in various versions of Word (2000 or XP).
This report is reused every quarter with track changes "on" to show any
changes to text.

Styles are in place.

Problem:
One author has inserted text using track changes and Word 2000.
For this user, text appears to be fine. It prints fine and looks correct in
Print Preview.

However...

Other users who have Word XP are experiencing problems with this document.

There is at least one paragraph that looks fine when looking at it in Normal
or Page Layout View, but several lines of text end up missing (don't print
nor show in print preview) when looking at the document.

I've changed styles, changed the view, accepted track changes, deleted and
pasted text back in, copied text to a text file and then pasted back in...
and still...the text will not print. Another XP user experiences the same
thing; however the Word 2000 user doesn't have a problem.

I've had a similar problem with headings and table titles before, but the
problem with them only showed up in my automatic TOC. I use tabs in the
headings and titles, and the tab will make duplicate entries of the title in
my TOC. I end of having to backspace over the tab to remove whatever code is
stuck in the document...and then it seems to work. Sometimes it takes
several tries, but eventually I figure a "way around" for it.

But the text problem above is not one I can seem to figure out.

Please help.

Thank you.

I assume you've already checked and made sure the text is not formatted as
Hidden?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Kathy" wrote in message
...
Information is as follows:

Quarterly Report done in various versions of Word (2000 or XP).
This report is reused every quarter with track changes "on" to show any
changes to text.

Styles are in place.

Problem:
One author has inserted text using track changes and Word 2000.
For this user, text appears to be fine. It prints fine and looks correct
in
Print Preview.

However...

Other users who have Word XP are experiencing problems with this document.

There is at least one paragraph that looks fine when looking at it in
Normal
or Page Layout View, but several lines of text end up missing (don't print
nor show in print preview) when looking at the document.

I've changed styles, changed the view, accepted track changes, deleted and
pasted text back in, copied text to a text file and then pasted back in...
and still...the text will not print. Another XP user experiences the same
thing; however the Word 2000 user doesn't have a problem.

I've had a similar problem with headings and table titles before, but the
problem with them only showed up in my automatic TOC. I use tabs in the
headings and titles, and the tab will make duplicate entries of the title
in
my TOC. I end of having to backspace over the tab to remove whatever code
is
stuck in the document...and then it seems to work. Sometimes it takes
several tries, but eventually I figure a "way around" for it.

But the text problem above is not one I can seem to figure out.

Please help.

Thank you.

We got it...

The author had accidentally hidden the text using CTRL + Shift + H.
The Word 2000 user (also the author) had selected to include "hidden text"
from the print menu.

This is great! To have a Word mystery solved...

"Kathy" wrote:

Information is as follows:

Quarterly Report done in various versions of Word (2000 or XP).
This report is reused every quarter with track changes "on" to show any
changes to text.

Styles are in place.

Problem:
One author has inserted text using track changes and Word 2000.
For this user, text appears to be fine. It prints fine and looks correct in
Print Preview.

However...

Other users who have Word XP are experiencing problems with this document.

There is at least one paragraph that looks fine when looking at it in Normal
or Page Layout View, but several lines of text end up missing (don't print
nor show in print preview) when looking at the document.

I've changed styles, changed the view, accepted track changes, deleted and
pasted text back in, copied text to a text file and then pasted back in...
and still...the text will not print. Another XP user experiences the same
thing; however the Word 2000 user doesn't have a problem.

I've had a similar problem with headings and table titles before, but the
problem with them only showed up in my automatic TOC. I use tabs in the
headings and titles, and the tab will make duplicate entries of the title in
my TOC. I end of having to backspace over the tab to remove whatever code is
stuck in the document...and then it seems to work. Sometimes it takes
several tries, but eventually I figure a "way around" for it.

But the text problem above is not one I can seem to figure out.

Please help.

Thank you.