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Word XP column question
The lady that teaches 8th grade computers has the kids doing pamphlets.
They're pretty cool, but a couple things are cropping up. Denise typed her document *without* columns. Now she wants to put it in columns. She makes two columns, it seems to almost work in terms of coralling her existing text, but when she continues to type, it won't stay in the column. Is there any way to make it so when she types it stays in columns? -- Joe Fisher Teacher, K-8 Marion, MT |
#2
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If Denise has selected all her text and formatted it using the Columns
button on the Formatting toolbar, and if there were any empty paragraphs after the text, then Word has inserted a section break at the end of the multi-column section. A better choice is to go to Format | Columns (without any text selected) and select the number of columns, which will then be applied to the entire document. As convenient as the toolbar button is (and I admit I use it at a lot), it is always safer to use the Columns dialog because this assures that the "Equal column width" box gets checked. It *isn't* checked by default when you use the Columns button, and that can sometimes cause perplexing error messages when you try to change the document margins. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Joe Fisher" wrote in message ... The lady that teaches 8th grade computers has the kids doing pamphlets. They're pretty cool, but a couple things are cropping up. Denise typed her document *without* columns. Now she wants to put it in columns. She makes two columns, it seems to almost work in terms of coralling her existing text, but when she continues to type, it won't stay in the column. Is there any way to make it so when she types it stays in columns? -- Joe Fisher Teacher, K-8 Marion, MT |
#3
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Thank you for the prompt answer Suzanne.
Joe "Suzanne S. Barnhill" wrote in message ... If Denise has selected all her text and formatted it using the Columns button on the Formatting toolbar, and if there were any empty paragraphs after the text, then Word has inserted a section break at the end of the multi-column section. A better choice is to go to Format | Columns (without any text selected) and select the number of columns, which will then be applied to the entire document. As convenient as the toolbar button is (and I admit I use it at a lot), it is always safer to use the Columns dialog because this assures that the "Equal column width" box gets checked. It *isn't* checked by default when you use the Columns button, and that can sometimes cause perplexing error messages when you try to change the document margins. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Joe Fisher" wrote in message ... The lady that teaches 8th grade computers has the kids doing pamphlets. They're pretty cool, but a couple things are cropping up. Denise typed her document *without* columns. Now she wants to put it in columns. She makes two columns, it seems to almost work in terms of coralling her existing text, but when she continues to type, it won't stay in the column. Is there any way to make it so when she types it stays in columns? -- Joe Fisher Teacher, K-8 Marion, MT |
#4
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And I should have added that if in fact a section break is the problem, then
removing that break will be required to solve it, after which the column formatting will have to be repeated. For more on columns, see http://word.mvps.org/FAQs/Formatting/UsingColumns.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Joe Fisher" wrote in message ... Thank you for the prompt answer Suzanne. Joe "Suzanne S. Barnhill" wrote in message ... If Denise has selected all her text and formatted it using the Columns button on the Formatting toolbar, and if there were any empty paragraphs after the text, then Word has inserted a section break at the end of the multi-column section. A better choice is to go to Format | Columns (without any text selected) and select the number of columns, which will then be applied to the entire document. As convenient as the toolbar button is (and I admit I use it at a lot), it is always safer to use the Columns dialog because this assures that the "Equal column width" box gets checked. It *isn't* checked by default when you use the Columns button, and that can sometimes cause perplexing error messages when you try to change the document margins. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Joe Fisher" wrote in message ... The lady that teaches 8th grade computers has the kids doing pamphlets. They're pretty cool, but a couple things are cropping up. Denise typed her document *without* columns. Now she wants to put it in columns. She makes two columns, it seems to almost work in terms of coralling her existing text, but when she continues to type, it won't stay in the column. Is there any way to make it so when she types it stays in columns? -- Joe Fisher Teacher, K-8 Marion, MT |
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