Is it possible to show both "Yes" and "No" answers from a "yes/no" checkbox?

Hi All,
I have a subform where one of the fields is a yes/no checkbox to indicate
whether or not the record is "active": Active returns -1, inactive 0
On the main form, I need to be able to see either the "active" records, or
the "inactive" records or all records.
So, what I've done is to set up an option group to allow the selection...
one button selects the "Active" and one the "inactive"... however, that's
where the problem starts, I can't get the third button to show all items.
Basically, the option group result is used by the query that is used as the
source for the subform. I've tried using a statement within the criteria
that says...

IIf([forms]![customer form new]![selectcontact]=1,1,[forms]![customer form
new]![selectcontact]) but this then shows all active records, rather than
all

If there is a way that I can achieve this, I'd be really interested to know!

Regards
Colin Foster

You're using an option group on the form to select which to show. Let's
assume that the option group has a value of 1 when you want the "active"
ones to show, a value of 2 when you want the "inactive" ones to show, and a
value of 3 when you want "all" to show.

The crtierion expression in the query would be something like this:

([forms]![customer form new]![selectcontact] - 2) Or ([forms]![customer form
new]![selectcontact] = 3)

--

Ken Snell
MS ACCESS MVP


"Colin Foster" wrote in message
...
Hi All,
I have a subform where one of the fields is a yes/no checkbox to indicate
whether or not the record is "active": Active returns -1, inactive 0
On the main form, I need to be able to see either the "active" records, or
the "inactive" records or all records.
So, what I've done is to set up an option group to allow the selection...
one button selects the "Active" and one the "inactive"... however, that's
where the problem starts, I can't get the third button to show all items.
Basically, the option group result is used by the query that is used as
the source for the subform. I've tried using a statement within the
criteria that says...

IIf([forms]![customer form new]![selectcontact]=1,1,[forms]![customer
form new]![selectcontact]) but this then shows all active records, rather
than all

If there is a way that I can achieve this, I'd be really interested to
know!

Regards
Colin Foster

Ken,
You are a star!!

This works like a dream :-)

Now I've got that working, I wonder if you could help with the next stage...

When I select the "Active" record, I need the details to be transferred into
th emain form, so I've put the following code behind the OnClick property of
the option group...

Private Sub SelectContact_Click()
Forms![customer form new]![FrmAltContacts].Requery

Me!Salutation = Forms![customer form
new]![FrmAltContacts].Form![Salutation]
Me!ContactFirstName = Forms![customer form
new]![FrmAltContacts].Form![ContactFirstName]
Me!ContactLastName = Forms![customer form
new]![FrmAltContacts].Form![ContactLastName]
Me!ContactTitle = Forms![customer form
new]![FrmAltContacts].Form![ContactTitle]
Forms![customer form new]![FrmAltContacts].Requery

End Sub

Sometimes it works & the information is transferred into th emain form (the
"me!" part of the above code) and sometimes it doesn't. I tried to attach it
to the "got focus" property of the "Active" action button, but this didn't
help either. I suspect that the problem is that in the code above, I need to
do something else to "tell" the main form to pick up the "Active" record
only. Any idea what this might be?

Once again, thanks for your help so far.

Regards
Colin


"Ken Snell [MVP]" wrote in message
...
You're using an option group on the form to select which to show. Let's
assume that the option group has a value of 1 when you want the "active"
ones to show, a value of 2 when you want the "inactive" ones to show, and
a value of 3 when you want "all" to show.

The crtierion expression in the query would be something like this:

([forms]![customer form new]![selectcontact] - 2) Or ([forms]![customer
form new]![selectcontact] = 3)

--

Ken Snell
MS ACCESS MVP


"Colin Foster" wrote in message
...
Hi All,
I have a subform where one of the fields is a yes/no checkbox to indicate
whether or not the record is "active": Active returns -1, inactive 0
On the main form, I need to be able to see either the "active" records,
or the "inactive" records or all records.
So, what I've done is to set up an option group to allow the selection...
one button selects the "Active" and one the "inactive"... however, that's
where the problem starts, I can't get the third button to show all items.
Basically, the option group result is used by the query that is used as
the source for the subform. I've tried using a statement within the
criteria that says...

IIf([forms]![customer form new]![selectcontact]=1,1,[forms]![customer
form new]![selectcontact]) but this then shows all active records, rather
than all

If there is a way that I can achieve this, I'd be really interested to
know!

Regards
Colin Foster

Use the AfterUpdate event of the option group, not the Click event, to run
the code.

This option group is in the main part of the form? Or in the subform? If
it's in the subform, then you cannot use the Me object to reference the
control on the main form. You'd need
Me.Parent!Salutation = Forms![customer form
new]![FrmAltContacts].Form![Salutation]

And, I would rewrite the above this way:
Me.Parent!Salutation = Me.[Salutation]

--

Ken Snell
MS ACCESS MVP

"Colin Foster" wrote in message
...
Ken,
You are a star!!

This works like a dream :-)

Now I've got that working, I wonder if you could help with the next
stage...

When I select the "Active" record, I need the details to be transferred
into th emain form, so I've put the following code behind the OnClick
property of the option group...

Private Sub SelectContact_Click()
Forms![customer form new]![FrmAltContacts].Requery

Me!Salutation = Forms![customer form
new]![FrmAltContacts].Form![Salutation]
Me!ContactFirstName = Forms![customer form
new]![FrmAltContacts].Form![ContactFirstName]
Me!ContactLastName = Forms![customer form
new]![FrmAltContacts].Form![ContactLastName]
Me!ContactTitle = Forms![customer form
new]![FrmAltContacts].Form![ContactTitle]
Forms![customer form new]![FrmAltContacts].Requery

End Sub

Sometimes it works & the information is transferred into th emain form
(the "me!" part of the above code) and sometimes it doesn't. I tried to
attach it to the "got focus" property of the "Active" action button, but
this didn't help either. I suspect that the problem is that in the code
above, I need to do something else to "tell" the main form to pick up the
"Active" record only. Any idea what this might be?

Once again, thanks for your help so far.

Regards
Colin


"Ken Snell [MVP]" wrote in message
...
You're using an option group on the form to select which to show. Let's
assume that the option group has a value of 1 when you want the "active"
ones to show, a value of 2 when you want the "inactive" ones to show, and
a value of 3 when you want "all" to show.

The crtierion expression in the query would be something like this:

([forms]![customer form new]![selectcontact] - 2) Or ([forms]![customer
form new]![selectcontact] = 3)

--

Ken Snell
MS ACCESS MVP


"Colin Foster" wrote in message
...
Hi All,
I have a subform where one of the fields is a yes/no checkbox to
indicate whether or not the record is "active": Active returns -1,
inactive 0
On the main form, I need to be able to see either the "active" records,
or the "inactive" records or all records.
So, what I've done is to set up an option group to allow the
selection... one button selects the "Active" and one the "inactive"...
however, that's where the problem starts, I can't get the third button
to show all items.
Basically, the option group result is used by the query that is used as
the source for the subform. I've tried using a statement within the
criteria that says...

IIf([forms]![customer form new]![selectcontact]=1,1,[forms]![customer
form new]![selectcontact]) but this then shows all active records,
rather than all

If there is a way that I can achieve this, I'd be really interested to
know!

Regards
Colin Foster

Hi Ken,
Done that, and again, sometimes it works & sometimes it doesnt :-(
The option group is on the main form.

I'm going to finish watching "Comic Relief" now (& then to bed!! - here in
the UK it's 22:50), but I'll check back tomorrow to see if you've had any
other ideas, or have spotted what I'm doing wrong!

Regards
Colin

"Ken Snell [MVP]" wrote in message
...
Use the AfterUpdate event of the option group, not the Click event, to run
the code.

This option group is in the main part of the form? Or in the subform? If
it's in the subform, then you cannot use the Me object to reference the
control on the main form. You'd need
Me.Parent!Salutation = Forms![customer form
new]![FrmAltContacts].Form![Salutation]

And, I would rewrite the above this way:
Me.Parent!Salutation = Me.[Salutation]

--

Ken Snell
MS ACCESS MVP

"Colin Foster" wrote in message
...
Ken,
You are a star!!

This works like a dream :-)

Now I've got that working, I wonder if you could help with the next
stage...

When I select the "Active" record, I need the details to be transferred
into th emain form, so I've put the following code behind the OnClick
property of the option group...

Private Sub SelectContact_Click()
Forms![customer form new]![FrmAltContacts].Requery

Me!Salutation = Forms![customer form
new]![FrmAltContacts].Form![Salutation]
Me!ContactFirstName = Forms![customer form
new]![FrmAltContacts].Form![ContactFirstName]
Me!ContactLastName = Forms![customer form
new]![FrmAltContacts].Form![ContactLastName]
Me!ContactTitle = Forms![customer form
new]![FrmAltContacts].Form![ContactTitle]
Forms![customer form new]![FrmAltContacts].Requery

End Sub

Sometimes it works & the information is transferred into th emain form
(the "me!" part of the above code) and sometimes it doesn't. I tried to
attach it to the "got focus" property of the "Active" action button, but
this didn't help either. I suspect that the problem is that in the code
above, I need to do something else to "tell" the main form to pick up the
"Active" record only. Any idea what this might be?

Once again, thanks for your help so far.

Regards
Colin


"Ken Snell [MVP]" wrote in message
...
You're using an option group on the form to select which to show. Let's
assume that the option group has a value of 1 when you want the "active"
ones to show, a value of 2 when you want the "inactive" ones to show,
and a value of 3 when you want "all" to show.

The crtierion expression in the query would be something like this:

([forms]![customer form new]![selectcontact] - 2) Or ([forms]![customer
form new]![selectcontact] = 3)

--

Ken Snell
MS ACCESS MVP


"Colin Foster" wrote in message
...
Hi All,
I have a subform where one of the fields is a yes/no checkbox to
indicate whether or not the record is "active": Active returns -1,
inactive 0
On the main form, I need to be able to see either the "active" records,
or the "inactive" records or all records.
So, what I've done is to set up an option group to allow the
selection... one button selects the "Active" and one the "inactive"...
however, that's where the problem starts, I can't get the third button
to show all items.
Basically, the option group result is used by the query that is used as
the source for the subform. I've tried using a statement within the
criteria that says...

IIf([forms]![customer form new]![selectcontact]=1,1,[forms]![customer
form new]![selectcontact]) but this then shows all active records,
rather than all

If there is a way that I can achieve this, I'd be really interested to
know!

Regards
Colin Foster

I'm guessing that the times that don't work are when you don't actually
change the choice in the option group, even though you click on the selected
option button. If yes, the AfterUpdate event isn't occurring unless you
change the value of the option group.

Can you note carefully the actions that you take when it works and when it
doesn't and let's see if it's because an event isn't happening in some
situations? Alternatively, you might consider using the form's BeforeUpdate
event to run the code, as that will fire any time you're ready to update a
record with changes; but also note that it won't "fire" if no edits are made
to the record (edit includes the creation of a new record).
--

Ken Snell
MS ACCESS MVP



"Colin Foster" wrote in message
...
Hi Ken,
Done that, and again, sometimes it works & sometimes it doesnt :-(
The option group is on the main form.

I'm going to finish watching "Comic Relief" now (& then to bed!! - here in
the UK it's 22:50), but I'll check back tomorrow to see if you've had any
other ideas, or have spotted what I'm doing wrong!

Regards
Colin

"Ken Snell [MVP]" wrote in message
...
Use the AfterUpdate event of the option group, not the Click event, to
run the code.

This option group is in the main part of the form? Or in the subform? If
it's in the subform, then you cannot use the Me object to reference the
control on the main form. You'd need
Me.Parent!Salutation = Forms![customer form
new]![FrmAltContacts].Form![Salutation]

And, I would rewrite the above this way:
Me.Parent!Salutation = Me.[Salutation]

--

Ken Snell
MS ACCESS MVP

"Colin Foster" wrote in message
...
Ken,
You are a star!!

This works like a dream :-)

Now I've got that working, I wonder if you could help with the next
stage...

When I select the "Active" record, I need the details to be transferred
into th emain form, so I've put the following code behind the OnClick
property of the option group...

Private Sub SelectContact_Click()
Forms![customer form new]![FrmAltContacts].Requery

Me!Salutation = Forms![customer form
new]![FrmAltContacts].Form![Salutation]
Me!ContactFirstName = Forms![customer form
new]![FrmAltContacts].Form![ContactFirstName]
Me!ContactLastName = Forms![customer form
new]![FrmAltContacts].Form![ContactLastName]
Me!ContactTitle = Forms![customer form
new]![FrmAltContacts].Form![ContactTitle]
Forms![customer form new]![FrmAltContacts].Requery

End Sub

Sometimes it works & the information is transferred into th emain form
(the "me!" part of the above code) and sometimes it doesn't. I tried to
attach it to the "got focus" property of the "Active" action button, but
this didn't help either. I suspect that the problem is that in the code
above, I need to do something else to "tell" the main form to pick up
the "Active" record only. Any idea what this might be?

Once again, thanks for your help so far.

Regards
Colin


"Ken Snell [MVP]" wrote in message
...
You're using an option group on the form to select which to show. Let's
assume that the option group has a value of 1 when you want the
"active" ones to show, a value of 2 when you want the "inactive" ones
to show, and a value of 3 when you want "all" to show.

The crtierion expression in the query would be something like this:

([forms]![customer form new]![selectcontact] - 2) Or ([forms]![customer
form new]![selectcontact] = 3)

--

Ken Snell
MS ACCESS MVP


"Colin Foster" wrote in message
...
Hi All,
I have a subform where one of the fields is a yes/no checkbox to
indicate whether or not the record is "active": Active returns -1,
inactive 0
On the main form, I need to be able to see either the "active"
records, or the "inactive" records or all records.
So, what I've done is to set up an option group to allow the
selection... one button selects the "Active" and one the "inactive"...
however, that's where the problem starts, I can't get the third button
to show all items.
Basically, the option group result is used by the query that is used
as the source for the subform. I've tried using a statement within the
criteria that says...

IIf([forms]![customer form new]![selectcontact]=1,1,[forms]![customer
form new]![selectcontact]) but this then shows all active records,
rather than all

If there is a way that I can achieve this, I'd be really interested to
know!

Regards
Colin Foster

Hi Ken...

Spot on. I'll take you through the process thatI've just done...

1. Opened the database & went to the form which has 3 "contacts"... Colin
Foster (active check box selected), Richard Foster & Ken Snell (both
inactive)
2. Clicked the "Select Active" option button & "Colin Foster" appeared on
the main form (correct result!)
3. Clicked the "Select All" option button & changed the "Active" record to
Ken Snell (by unchecking "Colin Foster" & checking "Ken Snell")
4. Clicked the "Select Active" option button & nothing appeared on the main
form, i.e. the "Colin Foster" also disappeared (incorrect result!!)
5. Interestingly, Clicked the "Select InActive" option button & "Colin
Foster" appeared on the main form (interesting result!)
6. Closed the form down ("Ken Snell" still shown as active), reopened
selected "Active" option button & "Ken Snell" appeared.

So, I guess that what I now have to figure out is how to fire the "after
Update" event more effectively.

Hmmm... just before I decided to hit the "Send" button to forward this
response to you, I had a further "play"... by accident, after changing the
"active" person, I clicked on the "active" header on th esubform (it's
displayed as a datasheet) and, lo... it worked. Flushed with this success, I
tried it again and again and it still worked! Oh joy!

Now, the question is why (and do I care as long as it works... well I
suppose that I should!) and how can I do this programatically?

Interesting.... very interesting

Regards
Colin





"Ken Snell [MVP]" wrote in message
...
I'm guessing that the times that don't work are when you don't actually
change the choice in the option group, even though you click on the
selected option button. If yes, the AfterUpdate event isn't occurring
unless you change the value of the option group.

Can you note carefully the actions that you take when it works and when it
doesn't and let's see if it's because an event isn't happening in some
situations? Alternatively, you might consider using the form's
BeforeUpdate event to run the code, as that will fire any time you're
ready to update a record with changes; but also note that it won't "fire"
if no edits are made to the record (edit includes the creation of a new
record).
--

Ken Snell
MS ACCESS MVP



"Colin Foster" wrote in message
...
Hi Ken,
Done that, and again, sometimes it works & sometimes it doesnt :-(
The option group is on the main form.

I'm going to finish watching "Comic Relief" now (& then to bed!! - here
in the UK it's 22:50), but I'll check back tomorrow to see if you've had
any other ideas, or have spotted what I'm doing wrong!

Regards
Colin

"Ken Snell [MVP]" wrote in message
...
Use the AfterUpdate event of the option group, not the Click event, to
run the code.

This option group is in the main part of the form? Or in the subform? If
it's in the subform, then you cannot use the Me object to reference the
control on the main form. You'd need
Me.Parent!Salutation = Forms![customer form
new]![FrmAltContacts].Form![Salutation]

And, I would rewrite the above this way:
Me.Parent!Salutation = Me.[Salutation]

--

Ken Snell
MS ACCESS MVP

"Colin Foster" wrote in message
...
Ken,
You are a star!!

This works like a dream :-)

Now I've got that working, I wonder if you could help with the next
stage...

When I select the "Active" record, I need the details to be transferred
into th emain form, so I've put the following code behind the OnClick
property of the option group...

Private Sub SelectContact_Click()
Forms![customer form new]![FrmAltContacts].Requery

Me!Salutation = Forms![customer form
new]![FrmAltContacts].Form![Salutation]
Me!ContactFirstName = Forms![customer form
new]![FrmAltContacts].Form![ContactFirstName]
Me!ContactLastName = Forms![customer form
new]![FrmAltContacts].Form![ContactLastName]
Me!ContactTitle = Forms![customer form
new]![FrmAltContacts].Form![ContactTitle]
Forms![customer form new]![FrmAltContacts].Requery

End Sub

Sometimes it works & the information is transferred into th emain form
(the "me!" part of the above code) and sometimes it doesn't. I tried to
attach it to the "got focus" property of the "Active" action button,
but this didn't help either. I suspect that the problem is that in the
code above, I need to do something else to "tell" the main form to pick
up the "Active" record only. Any idea what this might be?

Once again, thanks for your help so far.

Regards
Colin


"Ken Snell [MVP]" wrote in message
...
You're using an option group on the form to select which to show.
Let's assume that the option group has a value of 1 when you want the
"active" ones to show, a value of 2 when you want the "inactive" ones
to show, and a value of 3 when you want "all" to show.

The crtierion expression in the query would be something like this:

([forms]![customer form new]![selectcontact] - 2) Or
([forms]![customer form new]![selectcontact] = 3)

--

Ken Snell
MS ACCESS MVP


"Colin Foster" wrote in message
...
Hi All,
I have a subform where one of the fields is a yes/no checkbox to
indicate whether or not the record is "active": Active returns -1,
inactive 0
On the main form, I need to be able to see either the "active"
records, or the "inactive" records or all records.
So, what I've done is to set up an option group to allow the
selection... one button selects the "Active" and one the
"inactive"... however, that's where the problem starts, I can't get
the third button to show all items.
Basically, the option group result is used by the query that is used
as the source for the subform. I've tried using a statement within
the criteria that says...

IIf([forms]![customer form
new]![selectcontact]=1,1,[forms]![customer form
new]![selectcontact]) but this then shows all active records, rather
than all

If there is a way that I can achieve this, I'd be really interested
to know!

Regards
Colin Foster

Ahh... the answer to your question is that you're not "saving" the edited
record in the subform before you go to the option group. In a form/subform
setup, the "current" focus is on just one control in the main form -- when
you're in the subform, the subform control (the control that holds the
subform object) has focus for the main form, but there also is a focus
within the subform. When you change the data in a record in the subform by
clicking the checkbox, and then immediately click on the option group, the
subform record that you just edited is still dirty (it's still being edited)
and hasn't been saved to the underlying record source yet. Thus, the main
form does not "see" the changed data and thus the Ken Snell record does not
show in the subform because your change from Inactive to Active hasn't been
"saved" yet.

When you click on the header in the subform, you're moving focus from the
record that you just edited, and thus the subform saves the changes you
made. And thus you see the change when you click on the option group
setting.

With your form/subform setup, you may be able to use the Exit event of the
subform control (the control (on the main form) that holds the subform) to
save the current record in the subform, which will do what you seek. But
note that this code will run whenever you click from the subform to the main
form, so it is not the correct thing to do with all form/subform setups.

Assuming that FrmAltContacts is the name of the subform control, put code
like this on the Exit event of the subform control:

Private Sub FrmAltContacts_Exit((Cancel As Integer)
On Error Resume Next
Me![FrmAltContacts].Form.Dirty = False
DoEvents
Me![FrmAltContacts].Form.Requery
End Sub

That should cause the current record in the subform to be saved, whether
you've edited that record or not, and then will requery the subform to
reflect any changes you made to those records. And then your option group
setting should work correctly.


--

Ken Snell
MS ACCESS MVP

"Colin Foster" wrote in message
...
Hi Ken...

Spot on. I'll take you through the process thatI've just done...

1. Opened the database & went to the form which has 3 "contacts"... Colin
Foster (active check box selected), Richard Foster & Ken Snell (both
inactive)
2. Clicked the "Select Active" option button & "Colin Foster" appeared on
the main form (correct result!)
3. Clicked the "Select All" option button & changed the "Active" record to
Ken Snell (by unchecking "Colin Foster" & checking "Ken Snell")
4. Clicked the "Select Active" option button & nothing appeared on the
main form, i.e. the "Colin Foster" also disappeared (incorrect result!!)
5. Interestingly, Clicked the "Select InActive" option button & "Colin
Foster" appeared on the main form (interesting result!)
6. Closed the form down ("Ken Snell" still shown as active), reopened
selected "Active" option button & "Ken Snell" appeared.

So, I guess that what I now have to figure out is how to fire the "after
Update" event more effectively.

Hmmm... just before I decided to hit the "Send" button to forward this
response to you, I had a further "play"... by accident, after changing the
"active" person, I clicked on the "active" header on th esubform (it's
displayed as a datasheet) and, lo... it worked. Flushed with this success,
I tried it again and again and it still worked! Oh joy!

Now, the question is why (and do I care as long as it works... well I
suppose that I should!) and how can I do this programatically?

Interesting.... very interesting

Regards
Colin





"Ken Snell [MVP]" wrote in message
...
I'm guessing that the times that don't work are when you don't actually
change the choice in the option group, even though you click on the
selected option button. If yes, the AfterUpdate event isn't occurring
unless you change the value of the option group.

Can you note carefully the actions that you take when it works and when
it doesn't and let's see if it's because an event isn't happening in some
situations? Alternatively, you might consider using the form's
BeforeUpdate event to run the code, as that will fire any time you're
ready to update a record with changes; but also note that it won't "fire"
if no edits are made to the record (edit includes the creation of a new
record).
--

Ken Snell
MS ACCESS MVP



"Colin Foster" wrote in message
...
Hi Ken,
Done that, and again, sometimes it works & sometimes it doesnt :-(
The option group is on the main form.

I'm going to finish watching "Comic Relief" now (& then to bed!! - here
in the UK it's 22:50), but I'll check back tomorrow to see if you've had
any other ideas, or have spotted what I'm doing wrong!

Regards
Colin

"Ken Snell [MVP]" wrote in message
...
Use the AfterUpdate event of the option group, not the Click event, to
run the code.

This option group is in the main part of the form? Or in the subform?
If it's in the subform, then you cannot use the Me object to reference
the control on the main form. You'd need
Me.Parent!Salutation = Forms![customer form
new]![FrmAltContacts].Form![Salutation]

And, I would rewrite the above this way:
Me.Parent!Salutation = Me.[Salutation]

--

Ken Snell
MS ACCESS MVP

"Colin Foster" wrote in message
...
Ken,
You are a star!!

This works like a dream :-)

Now I've got that working, I wonder if you could help with the next
stage...

When I select the "Active" record, I need the details to be
transferred into th emain form, so I've put the following code behind
the OnClick property of the option group...

Private Sub SelectContact_Click()
Forms![customer form new]![FrmAltContacts].Requery

Me!Salutation = Forms![customer form
new]![FrmAltContacts].Form![Salutation]
Me!ContactFirstName = Forms![customer form
new]![FrmAltContacts].Form![ContactFirstName]
Me!ContactLastName = Forms![customer form
new]![FrmAltContacts].Form![ContactLastName]
Me!ContactTitle = Forms![customer form
new]![FrmAltContacts].Form![ContactTitle]
Forms![customer form new]![FrmAltContacts].Requery

End Sub

Sometimes it works & the information is transferred into th emain form
(the "me!" part of the above code) and sometimes it doesn't. I tried
to attach it to the "got focus" property of the "Active" action
button, but this didn't help either. I suspect that the problem is
that in the code above, I need to do something else to "tell" the main
form to pick up the "Active" record only. Any idea what this might be?

Once again, thanks for your help so far.

Regards
Colin


"Ken Snell [MVP]" wrote in message
...
You're using an option group on the form to select which to show.
Let's assume that the option group has a value of 1 when you want the
"active" ones to show, a value of 2 when you want the "inactive" ones
to show, and a value of 3 when you want "all" to show.

The crtierion expression in the query would be something like this:

([forms]![customer form new]![selectcontact] - 2) Or
([forms]![customer form new]![selectcontact] = 3)

--

Ken Snell
MS ACCESS MVP


"Colin Foster" wrote in message
...
Hi All,
I have a subform where one of the fields is a yes/no checkbox to
indicate whether or not the record is "active": Active returns -1,
inactive 0
On the main form, I need to be able to see either the "active"
records, or the "inactive" records or all records.
So, what I've done is to set up an option group to allow the
selection... one button selects the "Active" and one the
"inactive"... however, that's where the problem starts, I can't get
the third button to show all items.
Basically, the option group result is used by the query that is used
as the source for the subform. I've tried using a statement within
the criteria that says...

IIf([forms]![customer form
new]![selectcontact]=1,1,[forms]![customer form
new]![selectcontact]) but this then shows all active records, rather
than all

If there is a way that I can achieve this, I'd be really interested
to know!

Regards
Colin Foster

Ken,
Once again thanks for your detailed assitance - not just in working out the
code, but also the explanations that go with it; it is greatly appreciated

In fact this solution is a help to a similar problem that I had on another
database (once again someone had asked for changes that would have been
better resolved in the original build!!)

Having solved this problem (with your help, guidance and code - in fact I
seemed to do very little!), I realise that I had another where the name of
the contact for the quote kept changing each time that I changed the
contact. I then realised that the reason for this is that I was "just"
holding the name of the contact within the form as far as the quote was
concerned, so each time that the contact changed (even for a new quote), it
changed within the quote, too. So what I've now done is to asdd these
details into the quote table and set up a check box which, if checked, pulls
through the latest contact details, if not allows the user to manually
input.

So, I think that's it, now (except that I've got to pull it all together in
a report!), so once again thanks enormously for your help, support &
guidance.

Regards
Colin Foster

"Ken Snell [MVP]" wrote in message
...
Ahh... the answer to your question is that you're not "saving" the edited
record in the subform before you go to the option group. In a form/subform
setup, the "current" focus is on just one control in the main form -- when
you're in the subform, the subform control (the control that holds the
subform object) has focus for the main form, but there also is a focus
within the subform. When you change the data in a record in the subform by
clicking the checkbox, and then immediately click on the option group, the
subform record that you just edited is still dirty (it's still being
edited) and hasn't been saved to the underlying record source yet. Thus,
the main form does not "see" the changed data and thus the Ken Snell
record does not show in the subform because your change from Inactive to
Active hasn't been "saved" yet.

When you click on the header in the subform, you're moving focus from the
record that you just edited, and thus the subform saves the changes you
made. And thus you see the change when you click on the option group
setting.

With your form/subform setup, you may be able to use the Exit event of the
subform control (the control (on the main form) that holds the subform) to
save the current record in the subform, which will do what you seek. But
note that this code will run whenever you click from the subform to the
main form, so it is not the correct thing to do with all form/subform
setups.

Assuming that FrmAltContacts is the name of the subform control, put code
like this on the Exit event of the subform control:

Private Sub FrmAltContacts_Exit((Cancel As Integer)
On Error Resume Next
Me![FrmAltContacts].Form.Dirty = False
DoEvents
Me![FrmAltContacts].Form.Requery
End Sub

That should cause the current record in the subform to be saved, whether
you've edited that record or not, and then will requery the subform to
reflect any changes you made to those records. And then your option group
setting should work correctly.


--

Ken Snell
MS ACCESS MVP

"Colin Foster" wrote in message
...
Hi Ken...

Spot on. I'll take you through the process thatI've just done...

1. Opened the database & went to the form which has 3 "contacts"... Colin
Foster (active check box selected), Richard Foster & Ken Snell (both
inactive)
2. Clicked the "Select Active" option button & "Colin Foster" appeared on
the main form (correct result!)
3. Clicked the "Select All" option button & changed the "Active" record
to Ken Snell (by unchecking "Colin Foster" & checking "Ken Snell")
4. Clicked the "Select Active" option button & nothing appeared on the
main form, i.e. the "Colin Foster" also disappeared (incorrect result!!)
5. Interestingly, Clicked the "Select InActive" option button & "Colin
Foster" appeared on the main form (interesting result!)
6. Closed the form down ("Ken Snell" still shown as active), reopened
selected "Active" option button & "Ken Snell" appeared.

So, I guess that what I now have to figure out is how to fire the "after
Update" event more effectively.

Hmmm... just before I decided to hit the "Send" button to forward this
response to you, I had a further "play"... by accident, after changing
the "active" person, I clicked on the "active" header on th esubform
(it's displayed as a datasheet) and, lo... it worked. Flushed with this
success, I tried it again and again and it still worked! Oh joy!

Now, the question is why (and do I care as long as it works... well I
suppose that I should!) and how can I do this programatically?

Interesting.... very interesting

Regards
Colin





"Ken Snell [MVP]" wrote in message
...
I'm guessing that the times that don't work are when you don't actually
change the choice in the option group, even though you click on the
selected option button. If yes, the AfterUpdate event isn't occurring
unless you change the value of the option group.

Can you note carefully the actions that you take when it works and when
it doesn't and let's see if it's because an event isn't happening in
some situations? Alternatively, you might consider using the form's
BeforeUpdate event to run the code, as that will fire any time you're
ready to update a record with changes; but also note that it won't
"fire" if no edits are made to the record (edit includes the creation of
a new record).
--

Ken Snell
MS ACCESS MVP



"Colin Foster" wrote in message
...
Hi Ken,
Done that, and again, sometimes it works & sometimes it doesnt :-(
The option group is on the main form.

I'm going to finish watching "Comic Relief" now (& then to bed!! - here
in the UK it's 22:50), but I'll check back tomorrow to see if you've
had any other ideas, or have spotted what I'm doing wrong!

Regards
Colin

"Ken Snell [MVP]" wrote in message
...
Use the AfterUpdate event of the option group, not the Click event, to
run the code.

This option group is in the main part of the form? Or in the subform?
If it's in the subform, then you cannot use the Me object to reference
the control on the main form. You'd need
Me.Parent!Salutation = Forms![customer form
new]![FrmAltContacts].Form![Salutation]

And, I would rewrite the above this way:
Me.Parent!Salutation = Me.[Salutation]

--

Ken Snell
MS ACCESS MVP

"Colin Foster" wrote in message
...
Ken,
You are a star!!

This works like a dream :-)

Now I've got that working, I wonder if you could help with the next
stage...

When I select the "Active" record, I need the details to be
transferred into th emain form, so I've put the following code behind
the OnClick property of the option group...

Private Sub SelectContact_Click()
Forms![customer form new]![FrmAltContacts].Requery

Me!Salutation = Forms![customer form
new]![FrmAltContacts].Form![Salutation]
Me!ContactFirstName = Forms![customer form
new]![FrmAltContacts].Form![ContactFirstName]
Me!ContactLastName = Forms![customer form
new]![FrmAltContacts].Form![ContactLastName]
Me!ContactTitle = Forms![customer form
new]![FrmAltContacts].Form![ContactTitle]
Forms![customer form new]![FrmAltContacts].Requery

End Sub

Sometimes it works & the information is transferred into th emain
form (the "me!" part of the above code) and sometimes it doesn't. I
tried to attach it to the "got focus" property of the "Active" action
button, but this didn't help either. I suspect that the problem is
that in the code above, I need to do something else to "tell" the
main form to pick up the "Active" record only. Any idea what this
might be?

Once again, thanks for your help so far.

Regards
Colin


"Ken Snell [MVP]" wrote in message
...
You're using an option group on the form to select which to show.
Let's assume that the option group has a value of 1 when you want
the "active" ones to show, a value of 2 when you want the "inactive"
ones to show, and a value of 3 when you want "all" to show.

The crtierion expression in the query would be something like this:

([forms]![customer form new]![selectcontact] - 2) Or
([forms]![customer form new]![selectcontact] = 3)

--

Ken Snell
MS ACCESS MVP


"Colin Foster" wrote in message
...
Hi All,
I have a subform where one of the fields is a yes/no checkbox to
indicate whether or not the record is "active": Active returns -1,
inactive 0
On the main form, I need to be able to see either the "active"
records, or the "inactive" records or all records.
So, what I've done is to set up an option group to allow the
selection... one button selects the "Active" and one the
"inactive"... however, that's where the problem starts, I can't get
the third button to show all items.
Basically, the option group result is used by the query that is
used as the source for the subform. I've tried using a statement
within the criteria that says...

IIf([forms]![customer form
new]![selectcontact]=1,1,[forms]![customer form
new]![selectcontact]) but this then shows all active records,
rather than all

If there is a way that I can achieve this, I'd be really interested
to know!

Regards
Colin Foster

Glad to hear of your success.. I wish you well!

and, you're welcome!

--

Ken Snell
MS ACCESS MVP

"Colin Foster" wrote in message
...
Ken,
Once again thanks for your detailed assitance - not just in working out
the code, but also the explanations that go with it; it is greatly
appreciated

In fact this solution is a help to a similar problem that I had on another
database (once again someone had asked for changes that would have been
better resolved in the original build!!)

Having solved this problem (with your help, guidance and code - in fact I
seemed to do very little!), I realise that I had another where the name of
the contact for the quote kept changing each time that I changed the
contact. I then realised that the reason for this is that I was "just"
holding the name of the contact within the form as far as the quote was
concerned, so each time that the contact changed (even for a new quote),
it changed within the quote, too. So what I've now done is to asdd these
details into the quote table and set up a check box which, if checked,
pulls through the latest contact details, if not allows the user to
manually input.

So, I think that's it, now (except that I've got to pull it all together
in a report!), so once again thanks enormously for your help, support &
guidance.

Regards
Colin Foster