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#1
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How to combine documents
I have some Word-2000 documents, each is a chapter of a
thesis. I am using ENDNOTE-5 to manage my bibliography. I would like to combine these chapters, so that I have a long, combined document, with each chapter in a different section. However, I would like to keep the bibliography of each chapter with the chapter itself, i.e. the bibliography of one chapter appears at its end, and then the new chapter begins, in a sepaate section. However, I am unable to do this. When I combine the different documents (by Cut-and-paste), and update the fields, the bibliography gets combined. Is there a way out? I wish to combine all these documents so that I can generate a TOC, Table of Figures etc. |
#2
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It's actually EndNote doing that, not Word. I'd say the only way to get
around it would be to *not* update the fields after combining the doc. Assuming you are basically done and about ready to submit, this is what I would do: Make sure EndNote is totally updated in each chapter. MAKE A COPY, and in the COPY, convert the EndNote fields to plain text (I think there's a toolbar command for this). Combine all the copies (Insert | File is easiest). Create your TOC, etc. Note that your EndNote fields will no longer be updateable by EndNote, and that you cannot go back from this step (hence the COPY), so if you want to do serious editing, you will need to go back to the doc as it was before you converted the fields to plain text. If possible, it might be easier for later cleaning up to combine all the documents (*don't update*), then make a copy, then convert the EndNote fields to plain text. (Having a biblio at the end of each chapters seems a strange formatting requirement to me, but whatever I assume that this really is an EndNote bibliography, and not actually endnotes created by Word but formatted by EndNote?) DM On 11/12/04 3:26 AM, "Vijay J." wrote: I have some Word-2000 documents, each is a chapter of a thesis. I am using ENDNOTE-5 to manage my bibliography. I would like to combine these chapters, so that I have a long, combined document, with each chapter in a different section. However, I would like to keep the bibliography of each chapter with the chapter itself, i.e. the bibliography of one chapter appears at its end, and then the new chapter begins, in a sepaate section. However, I am unable to do this. When I combine the different documents (by Cut-and-paste), and update the fields, the bibliography gets combined. Is there a way out? I wish to combine all these documents so that I can generate a TOC, Table of Figures etc. -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#3
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You don't have to physically combine the separate chapters into one
document in order to create a single TOC. Just create one new chapter document containing your TOC, list of figures, etc. In the TOC document, insert an { RD "filename" } field for each chapter that you want to include in the TOC, list of figures, etc. Then insert the TOC field, list of figures field, etc., as you normally would. For purposes of the TOC, list of figures, etc., the RD fields will make TOC document act as if all the RD'ed chapters were in one file. But for purposes of your bibliography and formatting, you can leave the chapters in separate documents the way they are. Vijay J. wrote: I have some Word-2000 documents, each is a chapter of a thesis. I am using ENDNOTE-5 to manage my bibliography. I would like to combine these chapters, so that I have a long, combined document, with each chapter in a different section. However, I would like to keep the bibliography of each chapter with the chapter itself, i.e. the bibliography of one chapter appears at its end, and then the new chapter begins, in a sepaate section. However, I am unable to do this. When I combine the different documents (by Cut-and-paste), and update the fields, the bibliography gets combined. Is there a way out? I wish to combine all these documents so that I can generate a TOC, Table of Figures etc. |
#4
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Oops. Forgot to keep my eye on the end result. There's a tutorial on doing
that here, as well. Creating a Table of Contents Spanning Multiple Documents http://pubs.logicalexpressions.com/P...cle.asp?ID=148 DM On 11/12/04 10:55 AM, "garfield-n-odie" wrote: You don't have to physically combine the separate chapters into one document in order to create a single TOC. Just create one new chapter document containing your TOC, list of figures, etc. In the TOC document, insert an { RD "filename" } field for each chapter that you want to include in the TOC, list of figures, etc. Then insert the TOC field, list of figures field, etc., as you normally would. For purposes of the TOC, list of figures, etc., the RD fields will make TOC document act as if all the RD'ed chapters were in one file. But for purposes of your bibliography and formatting, you can leave the chapters in separate documents the way they are. Vijay J. wrote: I have some Word-2000 documents, each is a chapter of a thesis. I am using ENDNOTE-5 to manage my bibliography. I would like to combine these chapters, so that I have a long, combined document, with each chapter in a different section. However, I would like to keep the bibliography of each chapter with the chapter itself, i.e. the bibliography of one chapter appears at its end, and then the new chapter begins, in a sepaate section. However, I am unable to do this. When I combine the different documents (by Cut-and-paste), and update the fields, the bibliography gets combined. Is there a way out? I wish to combine all these documents so that I can generate a TOC, Table of Figures etc. -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#5
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Thankyou Daiya and Garfield-n-odie for your suggestions.
I followed the procedure on the website "Creating a Table of Contents Spanning Multiple Documents- -- http://pubs.logicalexpressions.com/P...PMArticle.asp? ID=148" and used RD fields as suggested, and it works for me, but there is still a problem: This tutorial has a macro named "UpdateTocAndPageNumbers", which needs to be run in the TOC-document, so that page numbering of each individual chapter in the TOC starts from a proper page number, rather than starting from 1. My problem is this: My introductory material (TOC, Acknowledgment, Abstract etc), which is now in a separate document, is page numbered in Roman numerals (say, from i to xi). I want this also to be included in the TOC. I am able to do this, i.e. the TOC generated includes these entries. However, when I run the macro, the page numbering of the first chapter, following the introductory material, starts from 17, whereas I want it to start from 1. How can this be done? -----Original Message----- You don't have to physically combine the separate chapters into one document in order to create a single TOC. Just create one new chapter document containing your TOC, list of figures, etc. In the TOC document, insert an { RD "filename" } field for each chapter that you want to include in the TOC, list of figures, etc. Then insert the TOC field, list of figures field, etc., as you normally would. For purposes of the TOC, list of figures, etc., the RD fields will make TOC document act as if all the RD'ed chapters were in one file. But for purposes of your bibliography and formatting, you can leave the chapters in separate documents the way they are. Vijay J. wrote: I have some Word-2000 documents, each is a chapter of a thesis. I am using ENDNOTE-5 to manage my bibliography. I would like to combine these chapters, so that I have a long, combined document, with each chapter in a different section. However, I would like to keep the bibliography of each chapter with the chapter itself, i.e. the bibliography of one chapter appears at its end, and then the new chapter begins, in a sepaate section. However, I am unable to do this. When I combine the different documents (by Cut-and-paste), and update the fields, the bibliography gets combined. Is there a way out? I wish to combine all these documents so that I can generate a TOC, Table of Figures etc. . |
#6
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"Vijay J." wrote in message ... Thankyou Daiya and Garfield-n-odie for your suggestions. I followed the procedure on the website "Creating a Table of Contents Spanning Multiple Documents- -- http://pubs.logicalexpressions.com/P...PMArticle.asp? ID=148" and used RD fields as suggested, and it works for me, but there is still a problem: This tutorial has a macro named "UpdateTocAndPageNumbers", which needs to be run in the TOC-document, so that page numbering of each individual chapter in the TOC starts from a proper page number, rather than starting from 1. My problem is this: My introductory material (TOC, Acknowledgment, Abstract etc), which is now in a separate document, is page numbered in Roman numerals (say, from i to xi). I want this also to be included in the TOC. I am able to do this, i.e. the TOC generated includes these entries. However, when I run the macro, the page numbering of the first chapter, following the introductory material, starts from 17, whereas I want it to start from 1. How can this be done? In the code in that article, there are two lines that are like this iLastPage = Selection.Information(wdActiveEndAdjustedPageNumbe r) Change the first of them to this iLastPage = 0 The second occurrence of that line should be left untouched. -- Regards Jonathan West - Word MVP www.intelligentdocuments.co.uk Please reply to the newsgroup |
#7
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Thanks Jonathan,
It works, exactly as I want! Vijay -----Original Message----- "Vijay J." wrote in message ... Thankyou Daiya and Garfield-n-odie for your suggestions. I followed the procedure on the website "Creating a Table of Contents Spanning Multiple Documents- -- http://pubs.logicalexpressions.com/P...PMArticle.asp? ID=148" and used RD fields as suggested, and it works for me, but there is still a problem: This tutorial has a macro named "UpdateTocAndPageNumbers", which needs to be run in the TOC-document, so that page numbering of each individual chapter in the TOC starts from a proper page number, rather than starting from 1. My problem is this: My introductory material (TOC, Acknowledgment, Abstract etc), which is now in a separate document, is page numbered in Roman numerals (say, from i to xi). I want this also to be included in the TOC. I am able to do this, i.e. the TOC generated includes these entries. However, when I run the macro, the page numbering of the first chapter, following the introductory material, starts from 17, whereas I want it to start from 1. How can this be done? In the code in that article, there are two lines that are like this iLastPage = Selection.Information (wdActiveEndAdjustedPageNumber) Change the first of them to this iLastPage = 0 The second occurrence of that line should be left untouched. -- Regards Jonathan West - Word MVP www.intelligentdocuments.co.uk Please reply to the newsgroup . |
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