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Manual TOC
I have been given a 400 page document to format. They put tables and figures
throughout and used a heading 8 and 9 as the caption style as they had to be manually numbered due to inserts of some Table 7a table 7b. (As far as I know, the caption numbering is sequential and that is the only choice?!). The user wanted a "List of Tables" and tried to do so by Insert | Reference| Index and Tables; set the show levels to 8 and then Options to display Heading style 8 to a 3 and remove all other heading levels, then OK. You get and error - I thought this sounded like a good idea. The error says to use the outline toolbar and mark the text to the level (e.g. 3) but that changes the content to look like the heading style 3 and we don't want that. So it is now in my hands. I figure I have to mark all the entries manually and use in Options the "Table Entry", but following the directions I cannot get it. In the Mark as TOC entry dialog I chose "T" for the Table text and "F" for the figure text....this does not work. If I pick "C" which is the default, it works, but that does not give me two options (1 for the tables and 1 for the figures). Any ideas or explanation would be appreciated. Deborah |
#2
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Manual TOC
Okay, I think it would help if you stated clearly exactly what your TOC
needs to consist of, it's not completely clear. Do you need a general TOC or just a List of Tables? Ideally, everything that you need in any type of TOC would be formatted in a heading style, and then you just tell Word to build a few different tables, each one picking up the heading styles you have told Word to use for that particular table. You can and should format headings in a heading style, and if you don't like the look of it, simply modify the heading style. Then you don't have to mark the entries manually. However, even from what you have written, the Insert | TOC dialog was not configured properly. In Options, you can tell Word exactly which heading styles to build the TOC from, and then the "show levels" box vanishes b/c it's irrelevant. Word also has an Insert | Table of Figures option, which can be used to build a Table of Tables, and Options there lets you set exactly which heading style you want to use. Some links that may be useful: How to create a table of contents in Microsoft Word http://www.ShaunaKelly.com/word/toc/CreateATOC.html And to help in navigating your doc: http://www.mvps.org/word/FAQs/Format...singOLView.htm If those don't set you up, post back with a clear description of what you have and what you need as the end product. DM "Deborah Mowry" wrote: I have been given a 400 page document to format. They put tables and figures throughout and used a heading 8 and 9 as the caption style as they had to be manually numbered due to inserts of some Table 7a table 7b. (As far as I know, the caption numbering is sequential and that is the only choice?!). The user wanted a "List of Tables" and tried to do so by Insert | Reference| Index and Tables; set the show levels to 8 and then Options to display Heading style 8 to a 3 and remove all other heading levels, then OK. You get and error - I thought this sounded like a good idea. The error says to use the outline toolbar and mark the text to the level (e.g. 3) but that changes the content to look like the heading style 3 and we don't want that. So it is now in my hands. I figure I have to mark all the entries manually and use in Options the "Table Entry", but following the directions I cannot get it. In the Mark as TOC entry dialog I chose "T" for the Table text and "F" for the figure text....this does not work. If I pick "C" which is the default, it works, but that does not give me two options (1 for the tables and 1 for the figures). Any ideas or explanation would be appreciated. Deborah |
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