Styles Growing

Please, please tell me that you got an answer to this question!!! It has been
driving me NUTS ever since I started using Word 2003!!!!!!
--
Liz Z


"JD" wrote:

The question is simple.

As soon as I apply any formatting to a piece of text, Word automatically
creates a new style (ie, something that shows in the style drop-down window).
I don't want this in any shape or form. I want it turned off so that if I
open a document with 20 styles in it and work on the doc for four hours, I
still only have 20 styles in it when I close (unless I have specifically told
Word to create a new style). A simple enough question. All over the
Internet people are asking the same question. Why can't anybody answer it?

JD

"Elbert" wrote:

Hi Shauna,

Thanks for the suggestion, but I'm still having trouble. Here's what's weird:

I'm using two computers and synchronizing software that keeps documents and
templates synchronized. I disconnected the computers, started both from
scratch, and checked both: the normal template, my custom template, and my
document have exactly the same time stamps on both computers.

I open the document on one computer. In the styles and formatting task pane,
"show" is set to "available styles." Most recent styles do NOT appear at the
top of the task pane.

I open the document on the other computer. "Show" is set to "custom" (!!).
Most recent styles DO appear at the top of the task pane. I switch to show
available styles. Most recent styles still appear at the top of the list.

It appears that the same program accessing the same data on two different
computers behaves differently on the two computers. I'm really out of my
depth here.

Thanks again for the suggestions.

Elbert

"Shauna Kelly" wrote:

Hi Elbert

In the Styles and Formatting pane, experiment with the "Show" drop-down list
at the bottom of the pane. You see the most-recent-styles list only if you
are displaying "All styles". My preference is to use the "Custom" option and
decide exactly what you'd like to see. You don't get the most-recent-styles
list when you do that.

Bear in mind that "All styles" does not mean "all the styles", that "Styles
in use" includes any style ever used in this document even if it's not in
the document now, and "Available styles" is beyond my understanding.

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word


"Elbert" wrote in message
...
Thanks for the info. Strangely, I'm using the same template on two
computers.
On one of them I get the most recently used styles at the top, on the
other I
don't. Unhappily I have no idea how I managed to turn it off on the one,
or
I'd do it on the other. I use the template enough that I kinda know where
styles are in the list, and having the extra list at the top moves them
down
until they're not where I expect them, and I can't see some of them.

Elbert

"Margaret Aldis" wrote:

The pane shows the most recently used styles in a short list at the top,
followed by a full list of all the styles. The styles aren't duplicated -
it's just intended to provide a quick way of applying commonly used
styles.

--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk
Word MVP FAQ site: http://www.word.mvps.org


"Elbert" wrote in message
news PMFJI, but I have the same problem. Toolsoptionseditkeep track of
formatting is not checked. Toolsautocorrectautoformat as you
typedefine
styles based on your formatting is also unchecked. Yet every time I
assign
a
style to a paragraph (eg, a heading) that style appears again at the
top
of
the styles task pane.

Thanks for any help you can give.

Elbert

"Klaus Linke" wrote:

Hi Deb,

What you see is formatting, not styles. The task pane is named "Styles
and formatting", and if you have checked "Tools Options Edit
Keep
track of formatting", it'll show all the manual formatting you (or
some
AutoFormatting gizmo) have applied.
You can turn that off, but I'd rather try not to apply manual
formatting
at all -- or remove it if it has been accidentally applied (Ctrl+Q for
manual paragraph formatting, Ctrl+Spacebar for manual font
formatting).

Regards,
Klaus



"Deb" wrote:
I have a style called Body Text. Each time I apply it to something I
get
another Style called "Body Text + Indent," or "Body Text + Left: 0"
Hanging:
1.5" Befo 6 pt"

Why does this happen? The Automatically Update Styles feature is
not
turned on on any of my styles.

Look at some of the answers.
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.


"Liz Z" wrote in message
...
Please, please tell me that you got an answer to this question!!! It has
been
driving me NUTS ever since I started using Word 2003!!!!!!
--
Liz Z


"JD" wrote:

The question is simple.

As soon as I apply any formatting to a piece of text, Word automatically
creates a new style (ie, something that shows in the style drop-down
window).
I don't want this in any shape or form. I want it turned off so that if
I
open a document with 20 styles in it and work on the doc for four hours,
I
still only have 20 styles in it when I close (unless I have specifically
told
Word to create a new style). A simple enough question. All over the
Internet people are asking the same question. Why can't anybody answer
it?

JD

"Elbert" wrote:

Hi Shauna,

Thanks for the suggestion, but I'm still having trouble. Here's what's
weird:

I'm using two computers and synchronizing software that keeps documents
and
templates synchronized. I disconnected the computers, started both from
scratch, and checked both: the normal template, my custom template, and
my
document have exactly the same time stamps on both computers.

I open the document on one computer. In the styles and formatting task
pane,
"show" is set to "available styles." Most recent styles do NOT appear
at the
top of the task pane.

I open the document on the other computer. "Show" is set to "custom"
(!!).
Most recent styles DO appear at the top of the task pane. I switch to
show
available styles. Most recent styles still appear at the top of the
list.

It appears that the same program accessing the same data on two
different
computers behaves differently on the two computers. I'm really out of
my
depth here.

Thanks again for the suggestions.

Elbert

"Shauna Kelly" wrote:

Hi Elbert

In the Styles and Formatting pane, experiment with the "Show"
drop-down list
at the bottom of the pane. You see the most-recent-styles list only
if you
are displaying "All styles". My preference is to use the "Custom"
option and
decide exactly what you'd like to see. You don't get the
most-recent-styles
list when you do that.

Bear in mind that "All styles" does not mean "all the styles", that
"Styles
in use" includes any style ever used in this document even if it's
not in
the document now, and "Available styles" is beyond my understanding.

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word


"Elbert" wrote in message
...
Thanks for the info. Strangely, I'm using the same template on two
computers.
On one of them I get the most recently used styles at the top, on
the
other I
don't. Unhappily I have no idea how I managed to turn it off on the
one,
or
I'd do it on the other. I use the template enough that I kinda know
where
styles are in the list, and having the extra list at the top moves
them
down
until they're not where I expect them, and I can't see some of
them.

Elbert

"Margaret Aldis" wrote:

The pane shows the most recently used styles in a short list at
the top,
followed by a full list of all the styles. The styles aren't
duplicated -
it's just intended to provide a quick way of applying commonly
used
styles.

--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk
Word MVP FAQ site: http://www.word.mvps.org


"Elbert" wrote in message
news PMFJI, but I have the same problem. Toolsoptionseditkeep
track of
formatting is not checked. Toolsautocorrectautoformat as you
typedefine
styles based on your formatting is also unchecked. Yet every
time I
assign
a
style to a paragraph (eg, a heading) that style appears again at
the
top
of
the styles task pane.

Thanks for any help you can give.

Elbert

"Klaus Linke" wrote:

Hi Deb,

What you see is formatting, not styles. The task pane is named
"Styles
and formatting", and if you have checked "Tools Options
Edit
Keep
track of formatting", it'll show all the manual formatting you
(or
some
AutoFormatting gizmo) have applied.
You can turn that off, but I'd rather try not to apply manual
formatting
at all -- or remove it if it has been accidentally applied
(Ctrl+Q for
manual paragraph formatting, Ctrl+Spacebar for manual font
formatting).

Regards,
Klaus



"Deb" wrote:
I have a style called Body Text. Each time I apply it to
something I
get
another Style called "Body Text + Indent," or "Body Text +
Left: 0"
Hanging:
1.5" Befo 6 pt"

Why does this happen? The Automatically Update Styles
feature is
not
turned on on any of my styles.