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#1
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updating fields
i just need some clarification, to update fields in a main document, I need
to select the information i need to update and press f9, If i'm in a sub document i need to select the information i want to update and pres ctrl+shift f9. is this correct?? also under the tools-options-print-update fields what will this do? |
#2
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No, Ctr+Shift+F9 locks the fields preventing them from being updated.
-- Please respond to the Newsgroup for the benefit of others who may be interested. Questions sent directly to me will only be answered on a paid consulting basis. Hope this helps, Doug Robbins - Word MVP "lost in cincy" wrote in message ... i just need some clarification, to update fields in a main document, I need to select the information i need to update and press f9, If i'm in a sub document i need to select the information i want to update and pres ctrl+shift f9. is this correct?? also under the tools-options-print-update fields what will this do? |
#3
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Ctrl-Shift-F9 will lock a field. Sorry, I don't use master/sub documents
because "Master Document" is a term of art in Word referring to a "feature" that not only doesn't work but also destroys documents. The consensus (with the limited exception of Steve Hudson) among those offering advice on these newsgroups is that using the Master Document feature is a sure way to destroy your document. It can destroy parts of your document that you are not even working on! I think John McGhie said it succinctly when he said that there are two kinds of Master Documents: Those that are corrupt and those that will be corrupt soon. See URL: http://www.addbalance.com/word/masterdocuments.htm for information on the Master Document feature and workarounds. (This page also has a link to Steve Hudson's chapter on how he gets Master Documents to work.) See URL: http://www.mvps.org/word/FAQs/General/WhyMasterDocsCorrupt.htm for more information on what goes wrong, and URL: http://www.mvps.org/word/FAQs/General/RecoverMasterDocs.htm for ideas on how to salvage what you can. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "lost in cincy" wrote in message ... i just need some clarification, to update fields in a main document, I need to select the information i need to update and press f9, If i'm in a sub document i need to select the information i want to update and pres ctrl+shift f9. is this correct?? also under the tools-options-print-update fields what will this do? |
#4
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maybe i'm using the wrong terminolgy i have a document (ex, 2 page pleading
"P1.frm" and I need to include text from a form ("C1.frm") for which the caption indicating the case information. If i make changes to the c1.frm how do I update the p1.frm "Charles Kenyon" wrote: Ctrl-Shift-F9 will lock a field. Sorry, I don't use master/sub documents because "Master Document" is a term of art in Word referring to a "feature" that not only doesn't work but also destroys documents. The consensus (with the limited exception of Steve Hudson) among those offering advice on these newsgroups is that using the Master Document feature is a sure way to destroy your document. It can destroy parts of your document that you are not even working on! I think John McGhie said it succinctly when he said that there are two kinds of Master Documents: Those that are corrupt and those that will be corrupt soon. See URL: http://www.addbalance.com/word/masterdocuments.htm for information on the Master Document feature and workarounds. (This page also has a link to Steve Hudson's chapter on how he gets Master Documents to work.) See URL: http://www.mvps.org/word/FAQs/General/WhyMasterDocsCorrupt.htm for more information on what goes wrong, and URL: http://www.mvps.org/word/FAQs/General/RecoverMasterDocs.htm for ideas on how to salvage what you can. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "lost in cincy" wrote in message ... i just need some clarification, to update fields in a main document, I need to select the information i need to update and press f9, If i'm in a sub document i need to select the information i want to update and pres ctrl+shift f9. is this correct?? also under the tools-options-print-update fields what will this do? |
#5
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If you have an "IncludeText" field bringing the caption in, clicking
anywhere in your field and pressing F9 will update the field. You can also do this through a macro if your system allows macros. I use mailmerge for my captions. From the names you are assigning your documents, I am assuming that you are an exile from Word Perfect land. If so the following may be of use to you; if not, feel free to ignore. -- General Info on moving from Word Perfect to Word: Word and Word Perfect work very differently from one another. Each program's methods have strengths and weaknesses; but, if you try to use one of these programs as if it were the other, it is like pushing on a string! You can easily make a lot of extra work for yourself. If you are unwilling to take the time to learn to use Word's methods, you should stick to using Word Pad. You'll have a lot less grief, although you'll miss out on a lot of raw power. See http://www.addbalance.com/word/wordperfect.htm http://www.mvps.org/word/FAQs/Genera...ordPerfect.htm http://www.mvps.org/word/FAQs/Genera...AndGotchas.htm http://www.mvps.org/word/FAQs/General/RevealCodes.htm http://www.mvps.org/word/FAQs/Genera...Converters.htm http://businesssoft.about.com/comput.../blconvert.htm for information on Word for Word Perfect users. For mo http://www.mvps.org/word/FAQs/Custom...platePart2.htm http://www.mvps.org/word/FAQs/Custom...platePart1.htm http://www.addbalance.com/usersguide/templates.htm http://www.mvps.org/word/FAQs/Number...gExplained.htm http://www.addbalance.com/usersguide/styles.htm http://www.mvps.org/word/FAQs/Custom...latesStore.htm In Word 2000 (or later) You can get the function keys to display in a special toolbar at the bottom of the screen if you want (something like pressing F3 twice in WP). The following macro will do this. Sub ShowMeFunctionKeys() Commandbars("Function Key Display").Visible = True End Sub Some special characters in Word Perfect documents don't convert well to Word. There is a macro to assist with this described at http://www.columbia.edu/~em36/wpdos/...html#macroword and can be found at http://www.columbia.edu/~em36/wpdos/WPSymbolConv.bas. This was prepared by Edward Mendelson. Word's Extend key (F8) gives something similar to block processing. Learn about Styles - really learn! http://www.addbalance.com/usersguide/styles.htm I resisted for years and now regret every day of those years because although that string was still very hard to push, it kept getting longer and longer, and had some very important projects tied to it! Once you understand styles and the Word concept of organizing things into Chinese boxes everything falls into place and instead of pushing a string, you can push a button that turns on the very powerful text processing machine known as Microsoft Word and it will start doing your work for you instead of running around behind you trying to undo what you just thought you did. Finally, in WP a lot of people use macros to hold chunks of text - boilerplate. In Word this function is filled by Templates, AutoText and AutoCorrect, not macros. Follow the links at http://addbalance.com/word/wordwebre...s.htm#AutoText for more information on these tools. It's a lot of reading, I know. It's OK to chunk it down and do a bit each day, but I would recommend that you make it a top priority to do that bit each day. You can use FILLIN and ASK fields or UserForms to query the user. For some form documents, Word's "online forms" work very well. For more about online forms, follow the links at http://word.mvps.org/FAQs/Customizat...nTheBlanks.htm especially Dian Chapman's series of articles. As for converting documents from Word Perfect to use in Word... In a word, don't plan on it. I would not recommend using converted documents long-term. They will be filled with formatting anomolies that will get you at the worst time. This is especially true of any documents containing automatic numbering or bullets. Try recreating form documents in Word using the following process: In Word Perfect (if you still have it, in Word if not) save your files as text files. Use your converted files as references to show you how you want your formatting to look. Create a new document in Word and insert the text from the text file. Save this new document as a Word template. Format it the way you want using styles, not direct formatting. Save it again. To use a template within Word, use File = New and pick your template. This will create a new document for you. Conversion back to Word Perfect: There is a problem (in addition to the ones mentioned for conversion _to_ Word) with Version 2002 (XP) and later of Word. The conversion file only works for conversion _to_ Word, not from Word to Word Perfect! Earlier versions went both ways. To fix this, you need to find the old conversion file WPFT532.CNV from a Word 97 or Word 2000 installation and copy it to your new installation, replacing the file of the same name. While I don't know of any problems this causes, keep the new installation's file somewhere as a backup just in case. General practice in WP is to have a document and copy and edit it to create a new document. This is not good practice in Word. In Word, construct a good, tight, template for your documents and use that template when constructing new documents. Among other things, this can avoid embarrassing "metadata" http://www.addbalance.com/usersguide/metadata.htm and things like surprise headers and footers from creeping into new documents. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "lost in cincy" wrote in message ... maybe i'm using the wrong terminolgy i have a document (ex, 2 page pleading "P1.frm" and I need to include text from a form ("C1.frm") for which the caption indicating the case information. If i make changes to the c1.frm how do I update the p1.frm "Charles Kenyon" wrote: Ctrl-Shift-F9 will lock a field. Sorry, I don't use master/sub documents because "Master Document" is a term of art in Word referring to a "feature" that not only doesn't work but also destroys documents. The consensus (with the limited exception of Steve Hudson) among those offering advice on these newsgroups is that using the Master Document feature is a sure way to destroy your document. It can destroy parts of your document that you are not even working on! I think John McGhie said it succinctly when he said that there are two kinds of Master Documents: Those that are corrupt and those that will be corrupt soon. See URL: http://www.addbalance.com/word/masterdocuments.htm for information on the Master Document feature and workarounds. (This page also has a link to Steve Hudson's chapter on how he gets Master Documents to work.) See URL: http://www.mvps.org/word/FAQs/General/WhyMasterDocsCorrupt.htm for more information on what goes wrong, and URL: http://www.mvps.org/word/FAQs/General/RecoverMasterDocs.htm for ideas on how to salvage what you can. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "lost in cincy" wrote in message ... i just need some clarification, to update fields in a main document, I need to select the information i need to update and press f9, If i'm in a sub document i need to select the information i want to update and pres ctrl+shift f9. is this correct?? also under the tools-options-print-update fields what will this do? |
#6
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i'm actually trying to move from Word 6.0 to Word 2003!! I'm doing a crash
course learning as I go. As far as macros, I haven't gotten that far yet. I knew how to do them in 6.0, but haven't managed how to do it in 2003. "Charles Kenyon" wrote: If you have an "IncludeText" field bringing the caption in, clicking anywhere in your field and pressing F9 will update the field. You can also do this through a macro if your system allows macros. I use mailmerge for my captions. From the names you are assigning your documents, I am assuming that you are an exile from Word Perfect land. If so the following may be of use to you; if not, feel free to ignore. -- General Info on moving from Word Perfect to Word: Word and Word Perfect work very differently from one another. Each program's methods have strengths and weaknesses; but, if you try to use one of these programs as if it were the other, it is like pushing on a string! You can easily make a lot of extra work for yourself. If you are unwilling to take the time to learn to use Word's methods, you should stick to using Word Pad. You'll have a lot less grief, although you'll miss out on a lot of raw power. Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "lost in cincy" wrote in message ... maybe i'm using the wrong terminolgy i have a document (ex, 2 page pleading "P1.frm" and I need to include text from a form ("C1.frm") for which the caption indicating the case information. If i make changes to the c1.frm how do I update the p1.frm "Charles Kenyon" wrote: Ctrl-Shift-F9 will lock a field. Sorry, I don't use master/sub documents because "Master Document" is a term of art in Word referring to a "feature" that not only doesn't work but also destroys documents. The consensus (with the limited exception of Steve Hudson) among those offering advice on these newsgroups is that using the Master Document feature is a sure way to destroy your document. It can destroy parts of your document that you are not even working on! I think John McGhie said it succinctly when he said that there are two kinds of Master Documents: Those that are corrupt and those that will be corrupt soon. See URL: http://www.addbalance.com/word/masterdocuments.htm for information on the Master Document feature and workarounds. (This page also has a link to Steve Hudson's chapter on how he gets Master Documents to work.) See URL: http://www.mvps.org/word/FAQs/General/WhyMasterDocsCorrupt.htm for more information on what goes wrong, and URL: http://www.mvps.org/word/FAQs/General/RecoverMasterDocs.htm for ideas on how to salvage what you can. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "lost in cincy" wrote in message ... i just need some clarification, to update fields in a main document, I need to select the information i need to update and press f9, If i'm in a sub document i need to select the information i want to update and pres ctrl+shift f9. is this correct?? also under the tools-options-print-update fields what will this do? |
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