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Page Layout for 4.25" X 5.5" Booklet-- How to Make Easy to Collate



 
 
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  #11  
Old January 3rd, 2005, 01:05 PM
Jason
external usenet poster
 
Posts: n/a
Default

Suzanne,
I'm using Word 2000 and trying to do about the same thing.
While I would like my booklet to be 4.25 x 5.5, I would like to print
back-to-back, collated pages so that I may then fold the pages, staple them
in the middle and be able to flip through the booklet with page numbers
inserted. Is this possible in Word 2000?

Jason


Jason

"Suzanne S. Barnhill" wrote:

If this is Word 2000 or above, set up the pages as full-size sheets, then
use the "4 pages per sheet option in the Print dialog. This would require
some experimentation to get the proportions right (it's much easier with
European A sizes), and you would have to enter the page numbers as
1,1,1,1,2,2,2,2,3,3,3,3, etc.; so this would not be a trivial operation, but
it might still be easier than replicating the pages in table cells
(especially since it allows you to have true headers/footers/page numbers,
etc.).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Bo_Jack" wrote in message
...
I would like to do the following with WORD (or any other appropriate

OFFICE
product):

Set up a document with page size 4.25” X 5.5” in landscape orientation.
Type up the document and get the lay-out of the 4.25” X 5.5” pages looking
right.
THEN – When I print the document, I want to feed 8.5” X 11” paper into the
printer and have the booklet’s "page 1" printed 4 times on the first sheet
(one time in each of the four quadrants of an evenly divided sheet, have

the
booklet's "page 2" printed 4 times on the second sheet (one time in each
quadrant), etc.

The reason that I want to do this is that I need to produce a “booklet”

with
page dimensions of 4.25” X 5.5”, and I want (a) to minimize the amount of
paper stock used and (b) to have the booklet come out of the printer

collated
correctly. If I can get the sheets printed in the way described, then

after
one set of paper sheets has been printed in the correct order, I can cut

the
sheets along the quadrant lines and have four complete, collated booklets.

I have been able to accomplish what I want using a “brute force” method of
setting up table cells of the correct size (4-cells per sheet), typing the
wording for each page in the upper left hand cell of each sheet, then
manually copy-and-pasting the words from the first cell into the other

three
cells on that sheet. However, this is a really awkward way to accomplish

my
goal. It also is very error prone if some of the text needs later to be
changed.

Can anyone provide me with guidance on how to do this more efficiently?

Thanks for any suggestions.

--
Best Regards,

Bo_Jack



  #12  
Old January 3rd, 2005, 04:47 PM
Suzanne S. Barnhill
external usenet poster
 
Posts: n/a
Default

I think you would find this far more difficult than it is worth because some
of the pages would have to be printed upside-down, and this is absolutely
non-trivial in Word. You might have better success with Publisher, which is
better set up to handle this type of layout (in four-panel greeting cards,
for example).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Jason" wrote in message
...
Suzanne,
I'm using Word 2000 and trying to do about the same thing.
While I would like my booklet to be 4.25 x 5.5, I would like to print
back-to-back, collated pages so that I may then fold the pages, staple

them
in the middle and be able to flip through the booklet with page numbers
inserted. Is this possible in Word 2000?

Jason


Jason

"Suzanne S. Barnhill" wrote:

If this is Word 2000 or above, set up the pages as full-size sheets,

then
use the "4 pages per sheet option in the Print dialog. This would

require
some experimentation to get the proportions right (it's much easier with
European A sizes), and you would have to enter the page numbers as
1,1,1,1,2,2,2,2,3,3,3,3, etc.; so this would not be a trivial operation,

but
it might still be easier than replicating the pages in table cells
(especially since it allows you to have true headers/footers/page

numbers,
etc.).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"Bo_Jack" wrote in message
...
I would like to do the following with WORD (or any other appropriate

OFFICE
product):

Set up a document with page size 4.25” X 5.5” in landscape

orientation.
Type up the document and get the lay-out of the 4.25” X 5.5” pages

looking
right.
THEN – When I print the document, I want to feed 8.5” X 11” paper into

the
printer and have the booklet’s "page 1" printed 4 times on the first

sheet
(one time in each of the four quadrants of an evenly divided sheet,

have
the
booklet's "page 2" printed 4 times on the second sheet (one time in

each
quadrant), etc.

The reason that I want to do this is that I need to produce a

“booklet”
with
page dimensions of 4.25” X 5.5”, and I want (a) to minimize the amount

of
paper stock used and (b) to have the booklet come out of the printer

collated
correctly. If I can get the sheets printed in the way described, then

after
one set of paper sheets has been printed in the correct order, I can

cut
the
sheets along the quadrant lines and have four complete, collated

booklets.

I have been able to accomplish what I want using a “brute force”

method of
setting up table cells of the correct size (4-cells per sheet), typing

the
wording for each page in the upper left hand cell of each sheet, then
manually copy-and-pasting the words from the first cell into the other

three
cells on that sheet. However, this is a really awkward way to

accomplish
my
goal. It also is very error prone if some of the text needs later to

be
changed.

Can anyone provide me with guidance on how to do this more

efficiently?

Thanks for any suggestions.

--
Best Regards,

Bo_Jack




  #13  
Old January 4th, 2005, 12:17 AM
Jason
external usenet poster
 
Posts: n/a
Default

Okay, Suzanne. I appreciate it. I think I will just type it up, print two
pages per sheet and do some cutting, pasting, then copying at Staples. Thank
you for your help.

Jason
Owings Mills, Maryland

Owings Mills, Maryland

"Suzanne S. Barnhill" wrote:

I think you would find this far more difficult than it is worth because some
of the pages would have to be printed upside-down, and this is absolutely
non-trivial in Word. You might have better success with Publisher, which is
better set up to handle this type of layout (in four-panel greeting cards,
for example).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Jason" wrote in message
...
Suzanne,
I'm using Word 2000 and trying to do about the same thing.
While I would like my booklet to be 4.25 x 5.5, I would like to print
back-to-back, collated pages so that I may then fold the pages, staple

them
in the middle and be able to flip through the booklet with page numbers
inserted. Is this possible in Word 2000?

Jason


Jason

"Suzanne S. Barnhill" wrote:

If this is Word 2000 or above, set up the pages as full-size sheets,

then
use the "4 pages per sheet option in the Print dialog. This would

require
some experimentation to get the proportions right (it's much easier with
European A sizes), and you would have to enter the page numbers as
1,1,1,1,2,2,2,2,3,3,3,3, etc.; so this would not be a trivial operation,

but
it might still be easier than replicating the pages in table cells
(especially since it allows you to have true headers/footers/page

numbers,
etc.).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"Bo_Jack" wrote in message
...
I would like to do the following with WORD (or any other appropriate
OFFICE
product):

Set up a document with page size 4.25” X 5.5” in landscape

orientation.
Type up the document and get the lay-out of the 4.25” X 5.5” pages

looking
right.
THEN – When I print the document, I want to feed 8.5” X 11” paper into

the
printer and have the booklet’s "page 1" printed 4 times on the first

sheet
(one time in each of the four quadrants of an evenly divided sheet,

have
the
booklet's "page 2" printed 4 times on the second sheet (one time in

each
quadrant), etc.

The reason that I want to do this is that I need to produce a

“booklet”
with
page dimensions of 4.25” X 5.5”, and I want (a) to minimize the amount

of
paper stock used and (b) to have the booklet come out of the printer
collated
correctly. If I can get the sheets printed in the way described, then
after
one set of paper sheets has been printed in the correct order, I can

cut
the
sheets along the quadrant lines and have four complete, collated

booklets.

I have been able to accomplish what I want using a “brute force”

method of
setting up table cells of the correct size (4-cells per sheet), typing

the
wording for each page in the upper left hand cell of each sheet, then
manually copy-and-pasting the words from the first cell into the other
three
cells on that sheet. However, this is a really awkward way to

accomplish
my
goal. It also is very error prone if some of the text needs later to

be
changed.

Can anyone provide me with guidance on how to do this more

efficiently?

Thanks for any suggestions.

--
Best Regards,

Bo_Jack




 




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