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#1
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Documents grows in size uncontrollably
I've been working on a large document (220 pages, 9 MB), mainly changing the
formatting, rearranging paragraphs and deleting comments. The document now objectively contains less information, but is 60 MB in size. Why is this? |
#2
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There are a number of reasons for excessive file size, including:
1. Fast Saves: Disable this at on the Save tab of Tools | Options. 2. Preview Pictu Clear the check box on the Summary tab of File | Properties. 3. Versions (File | Versions): Make sure "Automatically save version on close" is not turned on. 4. Revisions (Tools | Track Changes): Highlight Changes: Make sure "Highlight changes on screen" is turned on (or that "Final Showing Markup" is displayed). Accept/Reject Changes: If "Accept All" or "Reject All" is available then revisions are present; accept or reject all changes, then turn Track Changes off. 5. Embedded True Type fonts (Tools | Options | Save); embedding fonts should be avoided wherever possible. 6. Embedded graphics: When feasible, it is preferable to link the graphics. 7. File format: Make sure you are saving as a Word document; in some cases ..rtf (Rich Text Format) files are significantly larger than .doc files. 8. Document corruption: See http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Jerry" wrote in message ... I've been working on a large document (220 pages, 9 MB), mainly changing the formatting, rearranging paragraphs and deleting comments. The document now objectively contains less information, but is 60 MB in size. Why is this? |
#3
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Thanks for your reply. Unfortunately, it is none of the issues listed.
I went through that and also turned off stuff like "Embed linguistic info" but the document remained stubbornly large. I just tried copying everything and pasting it in a new document, and the size went down to the original 9 megs. Word works in mysterious ways... "Suzanne S. Barnhill" wrote in message ... | There are a number of reasons for excessive file size, including: | | 1. Fast Saves: Disable this at on the Save tab of Tools | Options. | | 2. Preview Pictu Clear the check box on the Summary tab of File | | Properties. | | 3. Versions (File | Versions): Make sure "Automatically save version on | close" is not turned on. | | 4. Revisions (Tools | Track Changes): | Highlight Changes: Make sure "Highlight changes on screen" is turned on | (or that "Final Showing Markup" is displayed). | Accept/Reject Changes: If "Accept All" or "Reject All" is available then | revisions are present; accept or reject all changes, then turn Track Changes | off. | | 5. Embedded True Type fonts (Tools | Options | Save); embedding fonts should | be avoided wherever possible. | | 6. Embedded graphics: When feasible, it is preferable to link the graphics. | | 7. File format: Make sure you are saving as a Word document; in some cases | .rtf (Rich Text Format) files are significantly larger than .doc files. | | 8. Document corruption: See | http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm. | | -- | Suzanne S. Barnhill | Microsoft MVP (Word) | Words into Type | Fairhope, Alabama USA | Word MVP FAQ site: http://word.mvps.org | Email cannot be acknowledged; please post all follow-ups to the newsgroup so | all may benefit. | | "Jerry" wrote in message | ... | I've been working on a large document (220 pages, 9 MB), mainly changing | the | formatting, rearranging paragraphs and deleting comments. The document now | objectively contains less information, but is 60 MB in size. Why is this? | | | |
#4
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In article , E. Barry
Bruyea wrote: On Wed, 24 Nov 2004 13:28:13 +0100, "Jerry" wrote: I've been working on a large document (220 pages, 9 MB), mainly changing the formatting, rearranging paragraphs and deleting comments. The document now objectively contains less information, but is 60 MB in size. Why is this? I'm on a Mac, where the "allow fast saves" preference/setting causes that. It might be the same for you, since it is for ever recording keystrokes and operations you have performed. Do a save-as. Open the new one and check the settings. See what happens. Do you have a lot of graphics? Even the 9meg seems high; I have a 450 page manuscript that is less than 1 meg and I have embedded fonts. -- I thought I would be the last on earth to mung my e-mail address. fsnospam$elliott$$ |
#5
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Now I have it! (got that indicated in another group): it was embedded
graphics. For some reason if you embed something, e.g. an Excel graph, as opposed to just pasting it as a bitmap, and then resize it, it makes the file grow. I had a number of Visio diagrams; when I converted them to ordinary graphics, the problem was gone. Thanks to everyone for your help. "Elliott Roper" wrote in message ... | In article , E. Barry | Bruyea wrote: | | On Wed, 24 Nov 2004 13:28:13 +0100, "Jerry" | wrote: | | I've been working on a large document (220 pages, 9 MB), mainly changing the | formatting, rearranging paragraphs and deleting comments. The document now | objectively contains less information, but is 60 MB in size. Why is this? | | I'm on a Mac, where the "allow fast saves" preference/setting causes | that. It might be the same for you, since it is for ever recording | keystrokes and operations you have performed. Do a save-as. Open the | new one and check the settings. See what happens. | | Do you have a lot of graphics? Even the 9meg seems high; I have a 450 | page manuscript that is less than 1 meg and I have embedded fonts. | | | | -- | I thought I would be the last on earth to mung my e-mail address. | fsnospam$elliott$$ |
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