Cross reference book marks are changing format, why is this happen

I have put text form fields in my document set it at 40 characters in length
and checked the "calculate on exit" button. I then inserted cross references
to these form fields. The text is transfered to the fields but the formatting
is not correct. The first and second group of characters had the formatting
that I set to that particular cross reference but all the other groups of
characters are set at the font size in the origional text form field. At the
space in the words the formatting changes. Ex) Mr. Mike Jones PHD is the form
field text. The "Mr. Mike" is at the desired size. The "Jones PHD." is at
the text form field size. I want it all to be the same font size.
Please help.

A cross reference is simply a REF field. select the field and Press ALT+F9
and add a Charformat switch
eg { REF Text1 \h \*Charformat }
Press F9 to update.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org





James wrote:
I have put text form fields in my document set it at 40 characters in
length and checked the "calculate on exit" button. I then inserted
cross references to these form fields. The text is transfered to the
fields but the formatting is not correct. The first and second group
of characters had the formatting that I set to that particular cross
reference but all the other groups of characters are set at the font
size in the origional text form field. At the space in the words the
formatting changes. Ex) Mr. Mike Jones PHD is the form field text.
The "Mr. Mike" is at the desired size. The "Jones PHD." is at the
text form field size. I want it all to be the same font size.
Please help.

Mr. Mayor,
Your advice did the trick, thank you. I do have one more question. The ref
fields in question are at the bottom left of the page and I have an automatic
date field in the lower right, there is no header or footer. The alignment is
good but when the REF field is filled in, some of the date fields shift to
the middle of the line from their orgional position at the right hand side.
On 2 pages they stay and on the other pages they move.
Can you help with this?

"Graham Mayor" wrote:

A cross reference is simply a REF field. select the field and Press ALT+F9
and add a Charformat switch
eg { REF Text1 \h \*Charformat }
Press F9 to update.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org





James wrote:
I have put text form fields in my document set it at 40 characters in
length and checked the "calculate on exit" button. I then inserted
cross references to these form fields. The text is transfered to the
fields but the formatting is not correct. The first and second group
of characters had the formatting that I set to that particular cross
reference but all the other groups of characters are set at the font
size in the origional text form field. At the space in the words the
formatting changes. Ex) Mr. Mike Jones PHD is the form field text.
The "Mr. Mike" is at the desired size. The "Jones PHD." is at the
text form field size. I want it all to be the same font size.
Please help.

Without seeing the document I can only guess, but it sounds like you have a
problem related to TABs. Check your tab settings for that line.
Alternatively use an unbordered table with the column width fixed. If the
fields appear on every page, why aren't they in the footer? There is a
problem of updating REF fields in a footer, but that is not insurmountable -
or you could use a Styleref field to place the information.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




James wrote:
Mr. Mayor,
Your advice did the trick, thank you. I do have one more question.
The ref fields in question are at the bottom left of the page and I
have an automatic date field in the lower right, there is no header
or footer. The alignment is good but when the REF field is filled in,
some of the date fields shift to the middle of the line from their
orgional position at the right hand side. On 2 pages they stay and on
the other pages they move.
Can you help with this?

"Graham Mayor" wrote:

A cross reference is simply a REF field. select the field and Press
ALT+F9 and add a Charformat switch
eg { REF Text1 \h \*Charformat }
Press F9 to update.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org





James wrote:
I have put text form fields in my document set it at 40 characters
in length and checked the "calculate on exit" button. I then
inserted
cross references to these form fields. The text is transfered to the
fields but the formatting is not correct. The first and second group
of characters had the formatting that I set to that particular cross
reference but all the other groups of characters are set at the font
size in the origional text form field. At the space in the words the
formatting changes. Ex) Mr. Mike Jones PHD is the form field text.
The "Mr. Mike" is at the desired size. The "Jones PHD." is at the
text form field size. I want it all to be the same font size.
Please help.

My take is that there is a \* CharFormat switch involved. These are
notorious for applying formatting capriciously to just the number of
characters originally selected.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Graham Mayor" wrote in message
...
Without seeing the document I can only guess, but it sounds like you have
a
problem related to TABs. Check your tab settings for that line.
Alternatively use an unbordered table with the column width fixed. If the
fields appear on every page, why aren't they in the footer? There is a
problem of updating REF fields in a footer, but that is not
insurmountable -
or you could use a Styleref field to place the information.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




James wrote:
Mr. Mayor,
Your advice did the trick, thank you. I do have one more question.
The ref fields in question are at the bottom left of the page and I
have an automatic date field in the lower right, there is no header
or footer. The alignment is good but when the REF field is filled in,
some of the date fields shift to the middle of the line from their
orgional position at the right hand side. On 2 pages they stay and on
the other pages they move.
Can you help with this?

"Graham Mayor" wrote:

A cross reference is simply a REF field. select the field and Press
ALT+F9 and add a Charformat switch
eg { REF Text1 \h \*Charformat }
Press F9 to update.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org





James wrote:
I have put text form fields in my document set it at 40 characters
in length and checked the "calculate on exit" button. I then
inserted
cross references to these form fields. The text is transfered to the
fields but the formatting is not correct. The first and second group
of characters had the formatting that I set to that particular cross
reference but all the other groups of characters are set at the font
size in the origional text form field. At the space in the words the
formatting changes. Ex) Mr. Mike Jones PHD is the form field text.
The "Mr. Mike" is at the desired size. The "Jones PHD." is at the
text form field size. I want it all to be the same font size.
Please help.

Mr. Mayor,
I did delete the area between the fields at the bottom of the page and
entered the tabs again. This worked. I did not use header/footer because the
test form fields were not working in the header/footer. It would have been
nice to use them. Do you know how?
Thank again.
Jim Passarelli

"Graham Mayor" wrote:

Without seeing the document I can only guess, but it sounds like you have a
problem related to TABs. Check your tab settings for that line.
Alternatively use an unbordered table with the column width fixed. If the
fields appear on every page, why aren't they in the footer? There is a
problem of updating REF fields in a footer, but that is not insurmountable -
or you could use a Styleref field to place the information.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




James wrote:
Mr. Mayor,
Your advice did the trick, thank you. I do have one more question.
The ref fields in question are at the bottom left of the page and I
have an automatic date field in the lower right, there is no header
or footer. The alignment is good but when the REF field is filled in,
some of the date fields shift to the middle of the line from their
orgional position at the right hand side. On 2 pages they stay and on
the other pages they move.
Can you help with this?

"Graham Mayor" wrote:

A cross reference is simply a REF field. select the field and Press
ALT+F9 and add a Charformat switch
eg { REF Text1 \h \*Charformat }
Press F9 to update.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org





James wrote:
I have put text form fields in my document set it at 40 characters
in length and checked the "calculate on exit" button. I then
inserted
cross references to these form fields. The text is transfered to the
fields but the formatting is not correct. The first and second group
of characters had the formatting that I set to that particular cross
reference but all the other groups of characters are set at the font
size in the origional text form field. At the space in the words the
formatting changes. Ex) Mr. Mike Jones PHD is the form field text.
The "Mr. Mike" is at the desired size. The "Jones PHD." is at the
text form field size. I want it all to be the same font size.
Please help.

You can't put form fields in a footer, but you can reproduce information
from fields in the text area using REF fields - it may be necessary to use
an update macro on exit from the form field in question to ensure the field
in the header is updated. It will certainly be necessary to check the
calculate on exit check box of the form field. You will find suitable macro
code at
http://www.gmayor.com/installing_macro.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




James wrote:
Mr. Mayor,
I did delete the area between the fields at the bottom of the page and
entered the tabs again. This worked. I did not use header/footer
because the test form fields were not working in the header/footer.
It would have been nice to use them. Do you know how?
Thank again.
Jim Passarelli

"Graham Mayor" wrote:

Without seeing the document I can only guess, but it sounds like you
have a problem related to TABs. Check your tab settings for that
line. Alternatively use an unbordered table with the column width
fixed. If the fields appear on every page, why aren't they in the
footer? There is a problem of updating REF fields in a footer, but
that is not insurmountable - or you could use a Styleref field to
place the information.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




James wrote:
Mr. Mayor,
Your advice did the trick, thank you. I do have one more question.
The ref fields in question are at the bottom left of the page and I
have an automatic date field in the lower right, there is no header
or footer. The alignment is good but when the REF field is filled
in, some of the date fields shift to the middle of the line from
their orgional position at the right hand side. On 2 pages they
stay and on
the other pages they move.
Can you help with this?

"Graham Mayor" wrote:

A cross reference is simply a REF field. select the field and Press
ALT+F9 and add a Charformat switch
eg { REF Text1 \h \*Charformat }
Press F9 to update.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org





James wrote:
I have put text form fields in my document set it at 40 characters
in length and checked the "calculate on exit" button. I then
inserted
cross references to these form fields. The text is transfered to
the fields but the formatting is not correct. The first and
second group
of characters had the formatting that I set to that particular
cross reference but all the other groups of characters are set at
the font size in the origional text form field. At the space in
the words the formatting changes. Ex) Mr. Mike Jones PHD is the
form field text.
The "Mr. Mike" is at the desired size. The "Jones PHD." is at the
text form field size. I want it all to be the same font size.
Please help.