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#1
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How to update old DB to New DB?
hi, i want renew my old DB to New DB.. so i have started to update the tables to minimize the effort to display queries without any errors.. so i have created a NEWDB but how to insert the old DB Information to new information.. how to put all old DB to new DB according to the contents i have chose please help... please follow the link to download and suggest me to how to connect.. and utilize the old db.. http://sites.google.com/site/gsvfilm...edirects=0&d=1 thankyou, |
#2
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How to update old DB to New DB?
I'm not willing to risk following links I'm not familiar with, but I do have
a possible approach for you... If you open the new Access database, link to the tables in the old DB, and use queries to 'load' the new DB's tables from the old, would that do what you want? Regards Jeff Boyce Microsoft Access MVP -- Disclaimer: This author may have received products and services mentioned in this post. Mention and/or description of a product or service herein does not constitute endorsement thereof. Any code or pseudocode included in this post is offered "as is", with no guarantee as to suitability. You can thank the FTC of the USA for making this disclaimer possible/necessary. "sweetummy" wrote in message ... hi, i want renew my old DB to New DB.. so i have started to update the tables to minimize the effort to display queries without any errors.. so i have created a NEWDB but how to insert the old DB Information to new information.. how to put all old DB to new DB according to the contents i have chose please help... please follow the link to download and suggest me to how to connect.. and utilize the old db.. http://sites.google.com/site/gsvfilm...edirects=0&d=1 thankyou, |
#3
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How to update old DB to New DB?
hi jeff, I have changed the structrure of the database so i want to put the old db to new db..using the old data.. you can safely download it no pwd required..i have created a subform to call the expenditure entries by particular student in the database.. now to reinnovate i need to cross tab the present old database.. I'm struck up there.. if you can see the structure of the database and the form i have created you can understand... thank you for replying me... |
#4
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How to update old DB to New DB?
Please reconsider posting some of the details here in the newsgroup ...
Regards Jeff Boyce Microsoft Access MVP -- Disclaimer: This author may have received products and services mentioned in this post. Mention and/or description of a product or service herein does not constitute endorsement thereof. Any code or pseudocode included in this post is offered "as is", with no guarantee as to suitability. You can thank the FTC of the USA for making this disclaimer possible/necessary. "sweetummy" wrote in message ... hi jeff, I have changed the structrure of the database so i want to put the old db to new db..using the old data.. you can safely download it no pwd required..i have created a subform to call the expenditure entries by particular student in the database.. now to reinnovate i need to cross tab the present old database.. I'm struck up there.. if you can see the structure of the database and the form i have created you can understand... thank you for replying me... |
#5
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How to update old DB to New DB?
Hi,
The database belongs to voluntary organization - Higher education grant for poor students the organization helps for their education. In the mean time 5 years back one of my senior collegue designed a database with some basic database knowledge.. About the database: According to their courses the tables are designed for each course he created a new table to enter the data.. There are nearly 10 different courses with the same fields using with mail merge option we used to take prints and send them to field offices loacted in their areas.. so we need to enter the details according to their personal details and amount given to them according to their academic year.. i have designed the reports how i need it.. but i have nearly 10 thousands of records in the file now i want to merge the whole data.. The main two drawbacks are 1. we are unable to extract the data what we want... 2. As the data is enormous we are unable to merge the whole data in one table as their id are autonumbers and the same numbers are in other tables also.. 3. for each year we have to add the academic year and expenditure of the present year other wise we cannot extract the record.. so i'm in great confusion to get the data properly.. if you can see the data and its structure of old and new and other word documents given you can get a clear idea to explain back to me.. thank you once again.. bye.. |
#6
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How to update old DB to New DB?
?There's a new table for each course? That sounds like a spreadsheet, not a
relational database. If there is one table per course, my first recommendation is to review "normalization" and "relational database design". In a well-normalized Access database/application, you'd probably need only ONE table for course information. That would seem to make querying much easier. To combine data from one table to another, please see my previous response. If you are saying "database" but meaning "table", you wouldn't have to link to the other database before creating a query that appends data from one to another. NOTE: backup, backup, backup, before running an append query or any other function that alters data. Good luck! Regards Jeff Boyce Microsoft Access MVP -- Disclaimer: This author may have received products and services mentioned in this post. Mention and/or description of a product or service herein does not constitute endorsement thereof. Any code or pseudocode included in this post is offered "as is", with no guarantee as to suitability. You can thank the FTC of the USA for making this disclaimer possible/necessary. "sweetummy" wrote in message ... Hi, The database belongs to voluntary organization - Higher education grant for poor students the organization helps for their education. In the mean time 5 years back one of my senior collegue designed a database with some basic database knowledge.. About the database: According to their courses the tables are designed for each course he created a new table to enter the data.. There are nearly 10 different courses with the same fields using with mail merge option we used to take prints and send them to field offices loacted in their areas.. so we need to enter the details according to their personal details and amount given to them according to their academic year.. i have designed the reports how i need it.. but i have nearly 10 thousands of records in the file now i want to merge the whole data.. The main two drawbacks are 1. we are unable to extract the data what we want... 2. As the data is enormous we are unable to merge the whole data in one table as their id are autonumbers and the same numbers are in other tables also.. 3. for each year we have to add the academic year and expenditure of the present year other wise we cannot extract the record.. so i'm in great confusion to get the data properly.. if you can see the data and its structure of old and new and other word documents given you can get a clear idea to explain back to me.. thank you once again.. bye.. |
#7
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How to update old DB to New DB?
Hi ,
thank you for replying me.. Yes, thats why i've started renewing the database to new.. even that too useful some extent... we used to call that data by mail merging the each table in ms-word. so it would be easier for us to distribute the reports to the areas.. but its very hard to calculate the expenditures and other advnced features.. thank you for your valuble tip.. i have made synchonised the required fields to 3 tables.. 1. Students table. subform table.. (inclusive course details) 2 Course Table 3. AreaRegions Table.. the tables are related logically according to reports how we want.. you can see the picture here.. http://sites.google.com/site/gsvfilm...attredirects=0 (no need to take risk its simple as photo) The main form will be like this.. http://sites.google.com/site/gsvfilm...attredirects=0 i got a doubt in main form .... I would like to trim it to some fields like trans_id, student_id, course, expenditure only not the whole course table... if the user tick the mark one more form should be displayed to enter the higher education details.. is it better or only 1 sub form is enough.. as you have seen the data is like a speadsheet , so i would like to cross tab to suit my database design.. please suggest me.. |
#8
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How to update old DB to New DB?
Please review normalization and relational database design. You can try to
make your database structure match the reports you want, but that is a little like trying to use a bicycle to pull a train... Instead, first get the data structure designed in a way that Access can use (i.e., normalized), then use queries to pull the pieces of data you wish to display in a report. Good luck! Regards Jeff Boyce Microsoft Access MVP -- Disclaimer: This author may have received products and services mentioned in this post. Mention and/or description of a product or service herein does not constitute endorsement thereof. Any code or pseudocode included in this post is offered "as is", with no guarantee as to suitability. You can thank the FTC of the USA for making this disclaimer possible/necessary. "sweetummy" wrote in message ... Hi , thank you for replying me.. Yes, thats why i've started renewing the database to new.. even that too useful some extent... we used to call that data by mail merging the each table in ms-word. so it would be easier for us to distribute the reports to the areas.. but its very hard to calculate the expenditures and other advnced features.. thank you for your valuble tip.. i have made synchonised the required fields to 3 tables.. 1. Students table. subform table.. (inclusive course details) 2 Course Table 3. AreaRegions Table.. the tables are related logically according to reports how we want.. you can see the picture here.. http://sites.google.com/site/gsvfilm...attredirects=0 (no need to take risk its simple as photo) The main form will be like this.. http://sites.google.com/site/gsvfilm...attredirects=0 i got a doubt in main form .... I would like to trim it to some fields like trans_id, student_id, course, expenditure only not the whole course table... if the user tick the mark one more form should be displayed to enter the higher education details.. is it better or only 1 sub form is enough.. as you have seen the data is like a speadsheet , so i would like to cross tab to suit my database design.. please suggest me.. |
#9
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How to update old DB to New DB?
sweetummy,
You have a few issues with your tables... No Primary Key's, field names that are Reserved Words, etc... So here goes nothing. Your tables are not set for the benefit of your forms or your reports. That's what queries are for. Your table structure should look more like... (The *(???)* means, I have no clue what that is and why that is in that table.) tblStudents sStudentID (PK) sFirstName sLastName sSex sCommunity (???) sVillage (???) tblCourses cCourseID (PK) cCourse cBranchID (???) cCourseTypeID (FK) cGrantPerYear (???) cRsInWords (???) tblColleges cCollegeID (PK) cCollegeName etc... tblCollegeCourses ccCollegeCourseID (PK) ccCollegeID (FK) ccCourseID (FK) tblCourseEnrollment ccCollegeCourseID (FK) ceStudentID (FK) tblAreas aAreaID (PK) aRegionBelongs (???) aRegion (???) aArea If you don't understand the above then have a look at... Jeff Conrad's resources page: http://www.accessmvp.com/JConrad/acc...resources.html The Access Web resources page: http://www.mvps.org/access/resources/index.html A free tutorial written by Crystal (MS Access MVP): http://allenbrowne.com/casu-22.html MVP Allen Browne's tutorials: http://allenbrowne.com/links.html#Tutorials http://www.databasedev.co.uk/table-of-contents.html For a complete list of Reserved Words see: http://allenbrowne.com/Ap****ueBadWord.html -- Gina Whipp "I feel I have been denied critical, need to know, information!" - Tremors II http://www.regina-whipp.com/index_files/TipList.htm "sweetummy" wrote in message ... Hi , thank you for replying me.. Yes, thats why i've started renewing the database to new.. even that too useful some extent... we used to call that data by mail merging the each table in ms-word. so it would be easier for us to distribute the reports to the areas.. but its very hard to calculate the expenditures and other advnced features.. thank you for your valuble tip.. i have made synchonised the required fields to 3 tables.. 1. Students table. subform table.. (inclusive course details) 2 Course Table 3. AreaRegions Table.. the tables are related logically according to reports how we want.. you can see the picture here.. http://sites.google.com/site/gsvfilm...attredirects=0 (no need to take risk its simple as photo) The main form will be like this.. http://sites.google.com/site/gsvfilm...attredirects=0 i got a doubt in main form .... I would like to trim it to some fields like trans_id, student_id, course, expenditure only not the whole course table... if the user tick the mark one more form should be displayed to enter the higher education details.. is it better or only 1 sub form is enough.. as you have seen the data is like a speadsheet , so i would like to cross tab to suit my database design.. please suggest me.. |
#10
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How to update old DB to New DB?
Hi,
I must thank all of the great guys over here..supporting me right from the intial stage.. I read tutorials regarding to your links given, they are simply amazing and very helpful.. Coming to my database I have cut down all the tables according to report demands.. 1. We need reports according to the student id, by their course and by their area they which belong by the academic year. I understand that, the data should not be redundant should be unique and should be related to each other table what we have logically in our database and according to our demands.. So i have reduced to 3 tables.. namely 1. tbl_StudentDetails 2. tbl_courseDetails 3. tbl_AreaDetails please look at this relationship and their fields in it.. i have taken.. I thought a student is studying a so and so course and belong to so and so area, here the only key is Student id so i make it as a primary key and auto key column is the primary key for all these three tables i have taken over here... http://sites.google.com/site/gsvfilm...attredirects=0 thank you once again. |
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