Comments Highlighting and Paqe Numbering

Could it be that the printer is out of yellow ink? In the printer set to print
in b/w or grayscale in Properties?

Not sure what else to tell you. Since everything looks good on screen and in
print preview, that means Word is doing what you want it to. All that's left is
a printer hardware or driver problem.


Cathy C wrote:

Tried this at the client site and it worked wonderfully on screen and in
print preview, but did not print out with any color. Note: they're working
with Word 2000.

"garfield-n-odie" wrote in message
...
What method did your client use to highlight the comment references?
Are your clients printing to a b/w printer? If so, it's possible that
the comment references *are* printing with the yellow highlight, but the
printer driver is rendering the yellow as white instead of light gray.

The following comments apply to Word 97 (what is your client using?).

I don't know of a way to automatically highlight the comment references
using the highlight tool. But by clicking on Format | Style | Comment
Reference | Format | Borders and Shading | Shading | pick a color,
e.g., yellow, I was able to make all the comment references have a
colored background that resembles highlighting, and they print that way
both in the text and in the list of comments at the end.

I could not reproduce "variable formatting" in the list of comments...
all of my comments were formatted according to my Comment Text style.
The initial paragraph style where a comment was inserted didn't affect
the comment's appearance in the list of comments. After inserting a
comment, reformatting (either manually or with a style) the paragraph or
surrounding text where the comment was inserted didn't affect the
comment's appearance in the list of comments either. If your client's
Comment Text style has "automatically update" enabled, turning it off
might fix this problem.

AFAIK, there's no way to number the pages in the list of comments at the
end of the document.


Cathy C wrote:
I'm at the client site now and understanding the problem a little
better. When they print out a page with text that has comments, although on
the screen the reference to the comment is yellow highlighted, it does not
print out with the yellow highlighting. Is there any other way than manually
highlighting the references to get them to print with the yellow
highlighting?

Also, the page on which the comments prints out is not numbered and the
formatting is variable. Any suggestions regarding this problem?

My apologies for not having a better grasp of the problem before
posting.

Cathy C

I'll check suggested printer settings and condition.

I just tried this on my computer (MSOP 2003) and it worked fine with the
exception that the shading of the comments is pink and I can't find where to
change it to yellow. Do you know if this is possible? I checked Comments
Text, Reference, and Subject and set them all to yellow, but this must not
apply to the same style that's displayed.

"Norman Mankim" wrote in message
...
Could it be that the printer is out of yellow ink? In the printer set to
print
in b/w or grayscale in Properties?

Not sure what else to tell you. Since everything looks good on screen and
in
print preview, that means Word is doing what you want it to. All that's
left is
a printer hardware or driver problem.


Cathy C wrote:

Tried this at the client site and it worked wonderfully on screen and in
print preview, but did not print out with any color. Note: they're
working
with Word 2000.

"garfield-n-odie" wrote in message
...
What method did your client use to highlight the comment references?
Are your clients printing to a b/w printer? If so, it's possible that
the comment references *are* printing with the yellow highlight, but
the
printer driver is rendering the yellow as white instead of light gray.

The following comments apply to Word 97 (what is your client using?).

I don't know of a way to automatically highlight the comment
references
using the highlight tool. But by clicking on Format | Style | Comment
Reference | Format | Borders and Shading | Shading | pick a color,
e.g., yellow, I was able to make all the comment references have a
colored background that resembles highlighting, and they print that
way
both in the text and in the list of comments at the end.

I could not reproduce "variable formatting" in the list of comments...
all of my comments were formatted according to my Comment Text style.
The initial paragraph style where a comment was inserted didn't affect
the comment's appearance in the list of comments. After inserting a
comment, reformatting (either manually or with a style) the paragraph
or
surrounding text where the comment was inserted didn't affect the
comment's appearance in the list of comments either. If your client's
Comment Text style has "automatically update" enabled, turning it off
might fix this problem.

AFAIK, there's no way to number the pages in the list of comments at
the
end of the document.


Cathy C wrote:
I'm at the client site now and understanding the problem a little
better. When they print out a page with text that has comments, although
on
the screen the reference to the comment is yellow highlighted, it does
not
print out with the yellow highlighting. Is there any other way than
manually
highlighting the references to get them to print with the yellow
highlighting?

Also, the page on which the comments prints out is not numbered and
the
formatting is variable. Any suggestions regarding this problem?

My apologies for not having a better grasp of the problem before
posting.

Cathy C

The Comment Reference style is not normally displayed in the Word 2003
Styles and Formatting task pane, even when you tell it to show "All
styles". Instead, tell it to show "Custom" styles, and check the box
next to the Comment Reference style. Then you'll be able to modify the
style.


Cathy C wrote:

I'll check suggested printer settings and condition.

I just tried this on my computer (MSOP 2003) and it worked fine with the
exception that the shading of the comments is pink and I can't find where to
change it to yellow. Do you know if this is possible? I checked Comments
Text, Reference, and Subject and set them all to yellow, but this must not
apply to the same style that's displayed.

"Norman Mankim" wrote in message
...

Could it be that the printer is out of yellow ink? In the printer set to

print

in b/w or grayscale in Properties?

Not sure what else to tell you. Since everything looks good on screen and

in

print preview, that means Word is doing what you want it to. All that's

left is

a printer hardware or driver problem.


Cathy C wrote:


Tried this at the client site and it worked wonderfully on screen and in
print preview, but did not print out with any color. Note: they're

working

with Word 2000.

"garfield-n-odie" wrote in message
. ..

What method did your client use to highlight the comment references?
Are your clients printing to a b/w printer? If so, it's possible that
the comment references *are* printing with the yellow highlight, but

the

printer driver is rendering the yellow as white instead of light gray.

The following comments apply to Word 97 (what is your client using?).

I don't know of a way to automatically highlight the comment

references

using the highlight tool. But by clicking on Format | Style | Comment
Reference | Format | Borders and Shading | Shading | pick a color,
e.g., yellow, I was able to make all the comment references have a
colored background that resembles highlighting, and they print that

way

both in the text and in the list of comments at the end.

I could not reproduce "variable formatting" in the list of comments...
all of my comments were formatted according to my Comment Text style.
The initial paragraph style where a comment was inserted didn't affect
the comment's appearance in the list of comments. After inserting a
comment, reformatting (either manually or with a style) the paragraph

or

surrounding text where the comment was inserted didn't affect the
comment's appearance in the list of comments either. If your client's
Comment Text style has "automatically update" enabled, turning it off
might fix this problem.

AFAIK, there's no way to number the pages in the list of comments at

the

end of the document.


Cathy C wrote:

I'm at the client site now and understanding the problem a little

better. When they print out a page with text that has comments, although

on

the screen the reference to the comment is yellow highlighted, it does

not

print out with the yellow highlighting. Is there any other way than

manually

highlighting the references to get them to print with the yellow
highlighting?

Also, the page on which the comments prints out is not numbered and

the

formatting is variable. Any suggestions regarding this problem?

My apologies for not having a better grasp of the problem before

posting.

Cathy C

I did this and when it shows up in the list of styles, it's yellow
highlighted. However, the reference and comments are highlighted in pink
instead.

"garfield-n-odie" wrote in message
...
The Comment Reference style is not normally displayed in the Word 2003
Styles and Formatting task pane, even when you tell it to show "All
styles". Instead, tell it to show "Custom" styles, and check the box
next to the Comment Reference style. Then you'll be able to modify the
style.


Cathy C wrote:

I'll check suggested printer settings and condition.

I just tried this on my computer (MSOP 2003) and it worked fine with the
exception that the shading of the comments is pink and I can't find
where to
change it to yellow. Do you know if this is possible? I checked Comments
Text, Reference, and Subject and set them all to yellow, but this must
not
apply to the same style that's displayed.

"Norman Mankim" wrote in message
...

Could it be that the printer is out of yellow ink? In the printer set
to

print

in b/w or grayscale in Properties?

Not sure what else to tell you. Since everything looks good on screen
and

in

print preview, that means Word is doing what you want it to. All that's

left is

a printer hardware or driver problem.


Cathy C wrote:


Tried this at the client site and it worked wonderfully on screen and
in
print preview, but did not print out with any color. Note: they're

working

with Word 2000.

"garfield-n-odie" wrote in
message
. ..

What method did your client use to highlight the comment references?
Are your clients printing to a b/w printer? If so, it's possible that
the comment references *are* printing with the yellow highlight, but

the

printer driver is rendering the yellow as white instead of light gray.

The following comments apply to Word 97 (what is your client using?).

I don't know of a way to automatically highlight the comment

references

using the highlight tool. But by clicking on Format | Style | Comment
Reference | Format | Borders and Shading | Shading | pick a color,
e.g., yellow, I was able to make all the comment references have a
colored background that resembles highlighting, and they print that

way

both in the text and in the list of comments at the end.

I could not reproduce "variable formatting" in the list of comments...
all of my comments were formatted according to my Comment Text style.
The initial paragraph style where a comment was inserted didn't affect
the comment's appearance in the list of comments. After inserting a
comment, reformatting (either manually or with a style) the paragraph

or

surrounding text where the comment was inserted didn't affect the
comment's appearance in the list of comments either. If your client's
Comment Text style has "automatically update" enabled, turning it off
might fix this problem.

AFAIK, there's no way to number the pages in the list of comments at

the

end of the document.


Cathy C wrote:

I'm at the client site now and understanding the problem a little

better. When they print out a page with text that has comments,
although

on

the screen the reference to the comment is yellow highlighted, it does

not

print out with the yellow highlighting. Is there any other way than

manually

highlighting the references to get them to print with the yellow
highlighting?

Also, the page on which the comments prints out is not numbered and

the

formatting is variable. Any suggestions regarding this problem?

My apologies for not having a better grasp of the problem before

posting.

Cathy C

Success! Finally. The issue was changing from Default Paragraph Font to
(underlying properties) in the Comment Reference style. This was a tough
one, for sure.

Thanks to all contributors.

"Cathy C" wrote in message
...
I did this and when it shows up in the list of styles, it's yellow
highlighted. However, the reference and comments are highlighted in pink
instead.

"garfield-n-odie" wrote in message
...
The Comment Reference style is not normally displayed in the Word 2003
Styles and Formatting task pane, even when you tell it to show "All
styles". Instead, tell it to show "Custom" styles, and check the box
next to the Comment Reference style. Then you'll be able to modify the
style.


Cathy C wrote:

I'll check suggested printer settings and condition.

I just tried this on my computer (MSOP 2003) and it worked fine with
the
exception that the shading of the comments is pink and I can't find
where to
change it to yellow. Do you know if this is possible? I checked
Comments
Text, Reference, and Subject and set them all to yellow, but this must
not
apply to the same style that's displayed.

"Norman Mankim" wrote in message
...

Could it be that the printer is out of yellow ink? In the printer set
to

print

in b/w or grayscale in Properties?

Not sure what else to tell you. Since everything looks good on screen
and

in

print preview, that means Word is doing what you want it to. All
that's

left is

a printer hardware or driver problem.


Cathy C wrote:


Tried this at the client site and it worked wonderfully on screen and
in
print preview, but did not print out with any color. Note: they're

working

with Word 2000.

"garfield-n-odie" wrote in
message
. ..

What method did your client use to highlight the comment references?
Are your clients printing to a b/w printer? If so, it's possible
that
the comment references *are* printing with the yellow highlight, but

the

printer driver is rendering the yellow as white instead of light
gray.

The following comments apply to Word 97 (what is your client
using?).

I don't know of a way to automatically highlight the comment

references

using the highlight tool. But by clicking on Format | Style |
Comment
Reference | Format | Borders and Shading | Shading | pick a color,
e.g., yellow, I was able to make all the comment references have a
colored background that resembles highlighting, and they print that

way

both in the text and in the list of comments at the end.

I could not reproduce "variable formatting" in the list of
comments...
all of my comments were formatted according to my Comment Text
style.
The initial paragraph style where a comment was inserted didn't
affect
the comment's appearance in the list of comments. After inserting a
comment, reformatting (either manually or with a style) the
paragraph

or

surrounding text where the comment was inserted didn't affect the
comment's appearance in the list of comments either. If your
client's
Comment Text style has "automatically update" enabled, turning it
off
might fix this problem.

AFAIK, there's no way to number the pages in the list of comments at

the

end of the document.


Cathy C wrote:

I'm at the client site now and understanding the problem a little

better. When they print out a page with text that has comments,
although

on

the screen the reference to the comment is yellow highlighted, it
does

not

print out with the yellow highlighting. Is there any other way than

manually

highlighting the references to get them to print with the yellow
highlighting?

Also, the page on which the comments prints out is not numbered and

the

formatting is variable. Any suggestions regarding this problem?

My apologies for not having a better grasp of the problem before

posting.

Cathy C