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#11
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It is certainly present in Word 2003 - but I currently don't have 2000 to
check. What you are seeing are the manual formatting changes to the underlying styles. If you update the styles to reflect the changes the problem should not appear. Unfortunately I cannot test this for you at present. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Seamus Conlon wrote: I don't see a checkbox for ''keep track of formatting''. Seamus "Graham Mayor" wrote in message ... Tools options edit uncheck 'keep track of formatting'. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Seamus Conlon wrote: Thanks for that Stephanie, it does help but not entirely. As an example, I have the ususal system styles Heading 1, Heading 2 etc (though I have changed their formats) in my new document. When I import the existing document these styles disappear and I get new (system?) styles with names such as: Heading 1,Heading 2 + Befo 12 pt,After: 3 pt,Line spacing: single + Bef...,h1,l1,No numbers,1,Header 1,II+,I,H1,1st level,I1,Chapter title,l1+toc 1,Level 1,Level 11,Head 1,Head 11,Head 12,Head 111,Head 13,Head 112,Head 14,Head 113,Head 15,Head 114 I'm not sure how you can even get names like this, it seems to be the full description of the style. Thanks, Seamus "Stephanie Krieger" wrote in message ... Hi, Seamus, A style can only have one definition in a single document. All you have to do to correct this is make sure that the same style name doesn't exist in both documents for those styles that need to keep the inserted document's formatting once it's inserted into the main document. So, what you want to do is make sure that all styles you want to retain from the new document have unique names that don't exist in the original document. Note that, if you're using any system styles that exist in both documents (such as Heading 1 and Heading 2) and you need the new document's formatting for those styles to be retained -- you'll need to not use system styles (create new styles with the formatting you want). Hope that helps. Stephanie Krieger author of Microsoft Office Document Designer (from Microsoft Press) email: MODD_2003 at msn dot com blog: arouet.net -----Original Message----- Hi, I am having problems in Word 2000 with styles when importing large sections of one document into a new one. I open a new doucment using a user-defined template, say proposal.dot, which has its own set of custom styles. I then want to insert into it a large portion of an existing document, which I received from a colleague, and that has its own set of different styles. When I do a normal copy/paste it seems that the styles in the existing document replace/overwrite the ones in the new one. I guess it makes sense that the styles in the existing document should be imported, so that the formatting is retained. But, I would also like to keep the styles that already exist in the new document. Is this possible, anyone? Thanks . Seamus . |
#12
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It was added in Word 2002.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Graham Mayor" wrote in message ... It is certainly present in Word 2003 - but I currently don't have 2000 to check. What you are seeing are the manual formatting changes to the underlying styles. If you update the styles to reflect the changes the problem should not appear. Unfortunately I cannot test this for you at present. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Seamus Conlon wrote: I don't see a checkbox for ''keep track of formatting''. Seamus "Graham Mayor" wrote in message ... Tools options edit uncheck 'keep track of formatting'. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Seamus Conlon wrote: Thanks for that Stephanie, it does help but not entirely. As an example, I have the ususal system styles Heading 1, Heading 2 etc (though I have changed their formats) in my new document. When I import the existing document these styles disappear and I get new (system?) styles with names such as: Heading 1,Heading 2 + Befo 12 pt,After: 3 pt,Line spacing: single + Bef...,h1,l1,No numbers,1,Header 1,II+,I,H1,1st level,I1,Chapter title,l1+toc 1,Level 1,Level 11,Head 1,Head 11,Head 12,Head 111,Head 13,Head 112,Head 14,Head 113,Head 15,Head 114 I'm not sure how you can even get names like this, it seems to be the full description of the style. Thanks, Seamus "Stephanie Krieger" wrote in message ... Hi, Seamus, A style can only have one definition in a single document. All you have to do to correct this is make sure that the same style name doesn't exist in both documents for those styles that need to keep the inserted document's formatting once it's inserted into the main document. So, what you want to do is make sure that all styles you want to retain from the new document have unique names that don't exist in the original document. Note that, if you're using any system styles that exist in both documents (such as Heading 1 and Heading 2) and you need the new document's formatting for those styles to be retained -- you'll need to not use system styles (create new styles with the formatting you want). Hope that helps. Stephanie Krieger author of Microsoft Office Document Designer (from Microsoft Press) email: MODD_2003 at msn dot com blog: arouet.net -----Original Message----- Hi, I am having problems in Word 2000 with styles when importing large sections of one document into a new one. I open a new doucment using a user-defined template, say proposal.dot, which has its own set of custom styles. I then want to insert into it a large portion of an existing document, which I received from a colleague, and that has its own set of different styles. When I do a normal copy/paste it seems that the styles in the existing document replace/overwrite the ones in the new one. I guess it makes sense that the styles in the existing document should be imported, so that the formatting is retained. But, I would also like to keep the styles that already exist in the new document. Is this possible, anyone? Thanks . Seamus . |
#13
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It was added in Word 2002.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Graham Mayor" wrote in message ... It is certainly present in Word 2003 - but I currently don't have 2000 to check. What you are seeing are the manual formatting changes to the underlying styles. If you update the styles to reflect the changes the problem should not appear. Unfortunately I cannot test this for you at present. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Seamus Conlon wrote: I don't see a checkbox for ''keep track of formatting''. Seamus "Graham Mayor" wrote in message ... Tools options edit uncheck 'keep track of formatting'. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Seamus Conlon wrote: Thanks for that Stephanie, it does help but not entirely. As an example, I have the ususal system styles Heading 1, Heading 2 etc (though I have changed their formats) in my new document. When I import the existing document these styles disappear and I get new (system?) styles with names such as: Heading 1,Heading 2 + Befo 12 pt,After: 3 pt,Line spacing: single + Bef...,h1,l1,No numbers,1,Header 1,II+,I,H1,1st level,I1,Chapter title,l1+toc 1,Level 1,Level 11,Head 1,Head 11,Head 12,Head 111,Head 13,Head 112,Head 14,Head 113,Head 15,Head 114 I'm not sure how you can even get names like this, it seems to be the full description of the style. Thanks, Seamus "Stephanie Krieger" wrote in message ... Hi, Seamus, A style can only have one definition in a single document. All you have to do to correct this is make sure that the same style name doesn't exist in both documents for those styles that need to keep the inserted document's formatting once it's inserted into the main document. So, what you want to do is make sure that all styles you want to retain from the new document have unique names that don't exist in the original document. Note that, if you're using any system styles that exist in both documents (such as Heading 1 and Heading 2) and you need the new document's formatting for those styles to be retained -- you'll need to not use system styles (create new styles with the formatting you want). Hope that helps. Stephanie Krieger author of Microsoft Office Document Designer (from Microsoft Press) email: MODD_2003 at msn dot com blog: arouet.net -----Original Message----- Hi, I am having problems in Word 2000 with styles when importing large sections of one document into a new one. I open a new doucment using a user-defined template, say proposal.dot, which has its own set of custom styles. I then want to insert into it a large portion of an existing document, which I received from a colleague, and that has its own set of different styles. When I do a normal copy/paste it seems that the styles in the existing document replace/overwrite the ones in the new one. I guess it makes sense that the styles in the existing document should be imported, so that the formatting is retained. But, I would also like to keep the styles that already exist in the new document. Is this possible, anyone? Thanks . Seamus . |
#14
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Ah, I am using Word 2000 so that explains it. But I have often changed underlying styles and have not seen these changes listed as part of the style names. I checked the style names in the existing document and they are the usual Heading 1, Heading 2 etc. In the template that I am using for the new document again the styles names are the normal ones. So where and why is it adding these strange ones from. I have the Track Changes option off in both documents. Seamus "Suzanne S. Barnhill" wrote in message ... It was added in Word 2002. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Graham Mayor" wrote in message ... It is certainly present in Word 2003 - but I currently don't have 2000 to check. What you are seeing are the manual formatting changes to the underlying styles. If you update the styles to reflect the changes the problem should not appear. Unfortunately I cannot test this for you at present. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Seamus Conlon wrote: I don't see a checkbox for ''keep track of formatting''. Seamus "Graham Mayor" wrote in message ... Tools options edit uncheck 'keep track of formatting'. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Seamus Conlon wrote: Thanks for that Stephanie, it does help but not entirely. As an example, I have the ususal system styles Heading 1, Heading 2 etc (though I have changed their formats) in my new document. When I import the existing document these styles disappear and I get new (system?) styles with names such as: Heading 1,Heading 2 + Befo 12 pt,After: 3 pt,Line spacing: single + Bef...,h1,l1,No numbers,1,Header 1,II+,I,H1,1st level,I1,Chapter title,l1+toc 1,Level 1,Level 11,Head 1,Head 11,Head 12,Head 111,Head 13,Head 112,Head 14,Head 113,Head 15,Head 114 I'm not sure how you can even get names like this, it seems to be the full description of the style. Thanks, Seamus "Stephanie Krieger" wrote in message ... Hi, Seamus, A style can only have one definition in a single document. All you have to do to correct this is make sure that the same style name doesn't exist in both documents for those styles that need to keep the inserted document's formatting once it's inserted into the main document. So, what you want to do is make sure that all styles you want to retain from the new document have unique names that don't exist in the original document. Note that, if you're using any system styles that exist in both documents (such as Heading 1 and Heading 2) and you need the new document's formatting for those styles to be retained -- you'll need to not use system styles (create new styles with the formatting you want). Hope that helps. Stephanie Krieger author of Microsoft Office Document Designer (from Microsoft Press) email: MODD_2003 at msn dot com blog: arouet.net -----Original Message----- Hi, I am having problems in Word 2000 with styles when importing large sections of one document into a new one. I open a new doucment using a user-defined template, say proposal.dot, which has its own set of custom styles. I then want to insert into it a large portion of an existing document, which I received from a colleague, and that has its own set of different styles. When I do a normal copy/paste it seems that the styles in the existing document replace/overwrite the ones in the new one. I guess it makes sense that the styles in the existing document should be imported, so that the formatting is retained. But, I would also like to keep the styles that already exist in the new document. Is this possible, anyone? Thanks . Seamus . |
#15
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Ah, I am using Word 2000 so that explains it. But I have often changed underlying styles and have not seen these changes listed as part of the style names. I checked the style names in the existing document and they are the usual Heading 1, Heading 2 etc. In the template that I am using for the new document again the styles names are the normal ones. So where and why is it adding these strange ones from. I have the Track Changes option off in both documents. Seamus "Suzanne S. Barnhill" wrote in message ... It was added in Word 2002. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Graham Mayor" wrote in message ... It is certainly present in Word 2003 - but I currently don't have 2000 to check. What you are seeing are the manual formatting changes to the underlying styles. If you update the styles to reflect the changes the problem should not appear. Unfortunately I cannot test this for you at present. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Seamus Conlon wrote: I don't see a checkbox for ''keep track of formatting''. Seamus "Graham Mayor" wrote in message ... Tools options edit uncheck 'keep track of formatting'. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Seamus Conlon wrote: Thanks for that Stephanie, it does help but not entirely. As an example, I have the ususal system styles Heading 1, Heading 2 etc (though I have changed their formats) in my new document. When I import the existing document these styles disappear and I get new (system?) styles with names such as: Heading 1,Heading 2 + Befo 12 pt,After: 3 pt,Line spacing: single + Bef...,h1,l1,No numbers,1,Header 1,II+,I,H1,1st level,I1,Chapter title,l1+toc 1,Level 1,Level 11,Head 1,Head 11,Head 12,Head 111,Head 13,Head 112,Head 14,Head 113,Head 15,Head 114 I'm not sure how you can even get names like this, it seems to be the full description of the style. Thanks, Seamus "Stephanie Krieger" wrote in message ... Hi, Seamus, A style can only have one definition in a single document. All you have to do to correct this is make sure that the same style name doesn't exist in both documents for those styles that need to keep the inserted document's formatting once it's inserted into the main document. So, what you want to do is make sure that all styles you want to retain from the new document have unique names that don't exist in the original document. Note that, if you're using any system styles that exist in both documents (such as Heading 1 and Heading 2) and you need the new document's formatting for those styles to be retained -- you'll need to not use system styles (create new styles with the formatting you want). Hope that helps. Stephanie Krieger author of Microsoft Office Document Designer (from Microsoft Press) email: MODD_2003 at msn dot com blog: arouet.net -----Original Message----- Hi, I am having problems in Word 2000 with styles when importing large sections of one document into a new one. I open a new doucment using a user-defined template, say proposal.dot, which has its own set of custom styles. I then want to insert into it a large portion of an existing document, which I received from a colleague, and that has its own set of different styles. When I do a normal copy/paste it seems that the styles in the existing document replace/overwrite the ones in the new one. I guess it makes sense that the styles in the existing document should be imported, so that the formatting is retained. But, I would also like to keep the styles that already exist in the new document. Is this possible, anyone? Thanks . Seamus . |
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