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#1
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Too many labels generated
In Word 2003 or 2007, when I merge an Excel .xls spreadsheet into mailing
labels, I get far too many labels. On the first page of labels, I get Records 1-30; on the second page pf labels, I get Records 2-31, etc., until I get to the last page, which only has the last record on it. I know this must be a simple fix, but I am unable to discern my error. I think I have been following the directions meticulously, but obviously not. Any help would be greatly appreciated. |
#2
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Too many labels generated
I am not sure how you created the mail merge main document, but normally it
would have had a Next Record field before the first merge field on all of the labels on the sheet except for the first label. You can manually insert such a field via the Rules icon in Word 2007 or, if I remember correctly via the Insert Word Fields item in Word 2003. It might however be quicker to just start again. See the following articles on fellow MVP Graham Mayor’s website: http://www.gmayor.com/mail_merge_lab...th_word_xp.htm or http://www.gmayor.com/merge_labels_with_word_2007.htm -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "Mark Eckstein" wrote in message ... In Word 2003 or 2007, when I merge an Excel .xls spreadsheet into mailing labels, I get far too many labels. On the first page of labels, I get Records 1-30; on the second page pf labels, I get Records 2-31, etc., until I get to the last page, which only has the last record on it. I know this must be a simple fix, but I am unable to discern my error. I think I have been following the directions meticulously, but obviously not. Any help would be greatly appreciated. |
#3
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Too many labels generated
It sounds as though you are printing labels from the label preview rather
than completing the merge either to a new document or to the printer. http://www.gmayor.com/mail_merge_lab...th_word_xp.htm or http://www.gmayor.com/merge_labels_with_word_2007.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Mark Eckstein wrote: In Word 2003 or 2007, when I merge an Excel .xls spreadsheet into mailing labels, I get far too many labels. On the first page of labels, I get Records 1-30; on the second page pf labels, I get Records 2-31, etc., until I get to the last page, which only has the last record on it. I know this must be a simple fix, but I am unable to discern my error. I think I have been following the directions meticulously, but obviously not. Any help would be greatly appreciated. |
#4
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Too many labels generated
Doug, Graham, thanks so much for your quick responses!
It was, of course, a simple fix. Doug, your information confirmed that I was doing everything else correctly. Graham, you were right--I was looking at the label preview. When I actually generated the labels, all was correct. Thaks again to both of you. "Mark Eckstein" wrote: In Word 2003 or 2007, when I merge an Excel .xls spreadsheet into mailing labels, I get far too many labels. On the first page of labels, I get Records 1-30; on the second page pf labels, I get Records 2-31, etc., until I get to the last page, which only has the last record on it. I know this must be a simple fix, but I am unable to discern my error. I think I have been following the directions meticulously, but obviously not. Any help would be greatly appreciated. |
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