Need help keeping formatting when pasting into other document

I am using Word2000. Although I am an IT person with many years
computer experience, when it comes to fancy word processing - forget
it. I haven't a clue, although I can usually figure things out enough
to do what I need to get done, and never have to do anything that fancy
anyway. But now I am totally stumped.

I have a big document which someone else sent me a fancy schmancy cover
page to add to it, with a vertical line down one side, a company image,
writing in different styles (or something), an embedded image,
different fonts all over the place etc.

When I paste the cover page into a new blank page in my document it
loses all of its formatting.

I've even tried the PASTE SPECIAL options but they don't work either,
and have different problems. For instance the closest I can get to
keeping the formatting is to use the "Microsoft Word Document Object"
choice from "paste special" but that cuts off one of the pictures in
the document - plus it mysteriously results in the entire cover page
being effing INVISIBLE in normal view, and even worse, when I convert
the document to a PDF (which I need to do) that cover page looks really
really wierd.


What is the magic secret to pasting in part of one document into
another and keeping the original formatting, or is it just not even
possible??????????

I even tried pasting my document into the fancy one, but even though
mine has no real fancy stuff, it is very different from the cover page,
and then all 50 of my pages look nuts as they take on whatever
characteristics the cover page has.

Any help appreciated.




--
elzar

At the beginning of your document, insert a Section Break, Next Odd Page.
Then above that new break (so you need to have the ShowAll option on to see
the non-printer characters), use Insert, File and choose the 'fancy front
page'.

--
Terry Farrell - MSWord MVP

"elzar" wrote in message
...

I am using Word2000. Although I am an IT person with many years
computer experience, when it comes to fancy word processing - forget
it. I haven't a clue, although I can usually figure things out enough
to do what I need to get done, and never have to do anything that fancy
anyway. But now I am totally stumped.

I have a big document which someone else sent me a fancy schmancy cover
page to add to it, with a vertical line down one side, a company image,
writing in different styles (or something), an embedded image,
different fonts all over the place etc.

When I paste the cover page into a new blank page in my document it
loses all of its formatting.

I've even tried the PASTE SPECIAL options but they don't work either,
and have different problems. For instance the closest I can get to
keeping the formatting is to use the "Microsoft Word Document Object"
choice from "paste special" but that cuts off one of the pictures in
the document - plus it mysteriously results in the entire cover page
being effing INVISIBLE in normal view, and even worse, when I convert
the document to a PDF (which I need to do) that cover page looks really
really wierd.


What is the magic secret to pasting in part of one document into
another and keeping the original formatting, or is it just not even
possible??????????

I even tried pasting my document into the fancy one, but even though
mine has no real fancy stuff, it is very different from the cover page,
and then all 50 of my pages look nuts as they take on whatever
characteristics the cover page has.

Any help appreciated.




--
elzar

On Oct 1, 9:12*pm, elzar wrote:
..snip...
I have a big document which someone else sent me a fancy schmancy cover
page to add to it, with a vertical line down one side, a company image,
writing in different styles (or something), an embedded image,
different fonts all over the place etc.

When I paste the cover page into a new blank page in my document it
loses all of its formatting.

I've even tried the PASTE SPECIAL options but they don't work either,
and have different problems. * For instance the closest I can get to
keeping the formatting is to use the "Microsoft Word Document Object"
choice from "paste special" but that cuts off one of the pictures in
the document - plus it mysteriously results in the entire cover page
being effing INVISIBLE in normal view, and even worse, when I convert
the document to a PDF (which I need to do) that cover page looks really
really wierd.

What is the magic secret to pasting in part of one document into
another and keeping the original formatting, or is it just not even
possible??????????

...snip...


This confounded me for the longest time too! I took a Cover Page and
added more. THAT did not work well at all! To understand Microsoft's
logic: Think backwards. That is back to front. Even the manuals often
list the most important information at the end.

Anyway, to add a Cover page, start at the end and tack pages onto the
front.:

Terry's got it right, too.

Take the ENDING section first.
Insert before the first page a page break/section break
Now you probably have a blank page at the start, but you're not done
yet. Go to the second section and highlight heading/footing
1 make the heading independent
2 make the footing independent
Now, you're free to paste in the Cover Page onto that blank page
without affecting the rest of your document.

However, I found I had to write down all the settings for my 'cover'
page and manually put them back in, just for that first section.
But, there may be a way to transfer everything, including that
vertical line.

At least doing it as above, you'll get the page numbering starting at
1 on the second page, and the total pages will only count that last
section. Hope that works for you, too.

Robert

What you both are missing is that where you need to add the section break
(next page) is at the end of the cover page, before inserting it at the
front of the document. This will preserve the document/section-level
settings in that file.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Robert Macy" wrote in message
...


On Oct 1, 9:12 pm, elzar wrote:
..snip...
I have a big document which someone else sent me a fancy schmancy cover
page to add to it, with a vertical line down one side, a company image,
writing in different styles (or something), an embedded image,
different fonts all over the place etc.

When I paste the cover page into a new blank page in my document it
loses all of its formatting.

I've even tried the PASTE SPECIAL options but they don't work either,
and have different problems. For instance the closest I can get to
keeping the formatting is to use the "Microsoft Word Document Object"
choice from "paste special" but that cuts off one of the pictures in
the document - plus it mysteriously results in the entire cover page
being effing INVISIBLE in normal view, and even worse, when I convert
the document to a PDF (which I need to do) that cover page looks really
really wierd.

What is the magic secret to pasting in part of one document into
another and keeping the original formatting, or is it just not even
possible??????????

...snip...


This confounded me for the longest time too! I took a Cover Page and
added more. THAT did not work well at all! To understand Microsoft's
logic: Think backwards. That is back to front. Even the manuals often
list the most important information at the end.

Anyway, to add a Cover page, start at the end and tack pages onto the
front.:

Terry's got it right, too.

Take the ENDING section first.
Insert before the first page a page break/section break
Now you probably have a blank page at the start, but you're not done
yet. Go to the second section and highlight heading/footing
1 make the heading independent
2 make the footing independent
Now, you're free to paste in the Cover Page onto that blank page
without affecting the rest of your document.

However, I found I had to write down all the settings for my 'cover'
page and manually put them back in, just for that first section.
But, there may be a way to transfer everything, including that
vertical line.

At least doing it as above, you'll get the page numbering starting at
1 on the second page, and the total pages will only count that last
section. Hope that works for you, too.

Robert

On Oct 2, 10:00*am, "Suzanne S. Barnhill" wrote:
What you both are missing is that where you need to add the section break
(next page) is at the end of the cover page, before inserting it at the
front of the document. This will preserve the document/section-level
settings in that file.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USAhttp://word.mvps.org


YES!! you said it exactly.

I have added section breaks at the END of my cover, then added more.
That has always caused all the information in the second section to
get confounded.

Instead of ADDING to a Cover Page, go to the exact first character in
the second section, and place a Section Break there, then do all I
said, and insert the Cover page into that blank first page and all
works well.

Uh, what did I miss?

Robert

On Oct 2, 11:59*am, Robert Macy wrote:
On Oct 2, 10:00*am, "Suzanne S. Barnhill" wrote:

What you both are missing is that where you need to add the section break
(next page) is at the end of the cover page, before inserting it at the
front of the document. This will preserve the document/section-level
settings in that file.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USAhttp://word.mvps.org


Suzanne,

I reread your post.

Did you mean
take the Cover, add a section break at the end.
take the Second Section, add a section break at the start, and make
all header/footers independent.
THEN combine the two? Remove any 'extras'.

That might preserve everything.

I'll try it next time.

Robert

Terry Farrell;437570 Wrote:
At the beginning of your document, insert a Section Break, Next Odd
Page.
Then above that new break (so you need to have the ShowAll option on to
see
the non-printer characters), use Insert, File and choose the 'fancy
front
page'.

--
Terry Farrell - MSWord MVP


Thanks so much for your reply Terry.

I tried that but it doesn't work. All of the formatting is still lost.




--
elzar

No, you add a section break (next page) at the end of the file that contains
the cover page. For good measure (though I'm not sure it will help), unlink
the header and footer in the new Section 2 from those in Section 1. Then use
Insert | File (or the Word 2007 equivalent, Insert | Text | Object | Text
from File) to insert the cover page file at the top of the document that
contains the rest of the text. The section break will be included with the
inserted text and will preserve the formatting in that section. It may still
be necessary to unlink the header and footer in Section 2 of the compound
document from Section 1 and restore its formatting, but I don't think so.

For more, see http://word.mvps.org/FAQs/Formatting...thSections.htm
(which contradicts some of what I just said, so it's probably right).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Robert Macy" wrote in message
...
On Oct 2, 11:59 am, Robert Macy wrote:
On Oct 2, 10:00 am, "Suzanne S. Barnhill" wrote:

What you both are missing is that where you need to add the section
break
(next page) is at the end of the cover page, before inserting it at the
front of the document. This will preserve the document/section-level
settings in that file.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USAhttp://word.mvps.org


Suzanne,

I reread your post.

Did you mean
take the Cover, add a section break at the end.
take the Second Section, add a section break at the start, and make
all header/footers independent.
THEN combine the two? Remove any 'extras'.

That might preserve everything.

I'll try it next time.

Robert

On Oct 2, 12:44*pm, elzar wrote:
Terry Farrell;437570 Wrote:

At the beginning of your document, insert a Section Break, Next Odd
Page.
Then above that new break (so you need to have the ShowAll option on to
see
the non-printer characters), use Insert, File and choose the 'fancy
front
page'.

--
Terry Farrell - MSWord MVP

Thanks so much for your reply Terry.

I tried that but it doesn't work. *All of the formatting is still lost.

--
elzar

elzar,

I just tried what Suzanne suggested, adding the second section AFTER
the cover:
1. insert page break new section
2. make header and footing independent, remove them entirely
3. insert file [the formatted second section]

It almost worked, I got the right font, the right size, the right
header/footer, but...
I got left with the old margins.

If I had set them to the second section's margins, I would have been
done and got what I wanted.

Robert
page

Well, the idea of the section break is to preserve the settings in the
document, which includes the margins. I assumed you wanted to insert the
cover page exactly as it existed in the second document.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Robert Macy" wrote in message
...
On Oct 2, 12:44 pm, elzar wrote:
Terry Farrell;437570 Wrote:

At the beginning of your document, insert a Section Break, Next Odd
Page.
Then above that new break (so you need to have the ShowAll option on to
see
the non-printer characters), use Insert, File and choose the 'fancy
front
page'.

--
Terry Farrell - MSWord MVP

Thanks so much for your reply Terry.

I tried that but it doesn't work. All of the formatting is still lost.

--
elzar

elzar,

I just tried what Suzanne suggested, adding the second section AFTER
the cover:
1. insert page break new section
2. make header and footing independent, remove them entirely
3. insert file [the formatted second section]

It almost worked, I got the right font, the right size, the right
header/footer, but...
I got left with the old margins.

If I had set them to the second section's margins, I would have been
done and got what I wanted.

Robert
page