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Forms, Fields, and Restricted Editing
[This post applies, at least, to Wd2007 and Wd2010.]
If I use the content controls under the developer toolbar, I can restrict editing (also under the developer toolbar) so the user can just tab through the places he/she needs to enter information. On a different model, I can insert ASK fields and REF fields so that the user enters information in response to prompts, and the info becomes replicated at various places throughout the document. But it does not appear that I can restrict editing *and* use ASK and REF fields in an online form. So here's my problem: is it possible--and, if so, how-- to create a form that (i) has restricted editing, (ii) either prompts the user for information (i.e., ASK fields) or has click-in areas (i.e., content controls) to enter data, and also--here's the difficult part--(iii) will replicate some of that entered data at various places throughout the file without the user having to click-in to each of those locations? |
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Forms, Fields, and Restricted Editing
For help on creating protected forms, see
http://word.mvps.org/FAQs/Customizat...nTheBlanks.htm In order to use form fields in Word 2007, you will need to display the Developer tab (Office Button Word Options Popular Show the Developer tab in the Ribbon) and then use the Legacy Forms controls from the Legacy Tools palette in the Controls group on that tab. You will find those controls more accessible if you modify the ribbon as described at http://gregmaxey.mvps.org/Classic%20Form%20Controls.htm To reproduce the content of a form field elsewhere in the *body* of the document, check the calculate on exit property of the form field and use a REF field to access the field bookmark name. If you need the reproduction elsewhere e.g. in the header/footer, you would either need to use a StyleRef field to display it, or use a macro run on exit from the field to update it. It is better to avoid macros where possible on forms that will be distributed for completion. Alternatively you could create a useform to collect the data and write it to docvariables and reproduce the data in a protected form using docvariable fields. For the basics, see Word MVP FAQ - Userforms http://word.mvps.org/FAQs/Userforms.htm for a more in depth explanation, see http://gregmaxey.mvps.org/Create_and...a_UserForm.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org "Joseph N." wrote in message ... [This post applies, at least, to Wd2007 and Wd2010.] If I use the content controls under the developer toolbar, I can restrict editing (also under the developer toolbar) so the user can just tab through the places he/she needs to enter information. On a different model, I can insert ASK fields and REF fields so that the user enters information in response to prompts, and the info becomes replicated at various places throughout the document. But it does not appear that I can restrict editing *and* use ASK and REF fields in an online form. So here's my problem: is it possible--and, if so, how-- to create a form that (i) has restricted editing, (ii) either prompts the user for information (i.e., ASK fields) or has click-in areas (i.e., content controls) to enter data, and also--here's the difficult part--(iii) will replicate some of that entered data at various places throughout the file without the user having to click-in to each of those locations? |
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