Impossible to make reference to a Table

Hello,

I've received a Word document that contain several tables. These
tables have a legend with auto numbering. At the beginning of the
document, I have a List of Tables, which is correct, with all the
tables and that I can update. But when I try to put somewhere in the
text a reference to a table using the Cross-Reference function, when I
click on Insert Cross Reference and I select Table in the combo box,
the list is empty. So I cannot make any reference to a table. I've
tried to do a Ctrl-A - F9 to update everything, but no change.

Could someone help me ?

Regards,

Frédéric

In the Cross-reference dialog box, you can only make use of the "Table"
category if you inserted table captions via the Caption dialog box.

If you have been using auto numbering (as it appears), create your
cross-references via the "Numbered item" category instead.

--
Stefan Blom
Microsoft Word MVP



"Frederic Houbie" wrote in message
...
Hello,

I've received a Word document that contain several tables. These
tables have a legend with auto numbering. At the beginning of the
document, I have a List of Tables, which is correct, with all the
tables and that I can update. But when I try to put somewhere in the
text a reference to a table using the Cross-Reference function, when I
click on Insert Cross Reference and I select Table in the combo box,
the list is empty. So I cannot make any reference to a table. I've
tried to do a Ctrl-A - F9 to update everything, but no change.

Could someone help me ?

Regards,

Frédéric

The Table “captions� have probably been created with an auto numbering field
and not by using the Caption creation process, if so you will probably see
the numbers within the Numbered Item list in the Cross-Reference dialog but
possibly only the number and no Label and no Title.
If you are only cross-referencing some of the tables, you can bookmark the
table caption and cross-reference to that Bookmark.
Or go through the document replacing all the duff captions with correct
Captions, to speed up the process this could be possible with Find/Replace
(depending on the repetitive characters used) or using the Select Browse
Object and F4 combination, then create a new TOC for the Table labels, and do
the cross-referencing.

Hope this helps
DeanH


"Frederic Houbie" wrote:

Hello,

I've received a Word document that contain several tables. These
tables have a legend with auto numbering. At the beginning of the
document, I have a List of Tables, which is correct, with all the
tables and that I can update. But when I try to put somewhere in the
text a reference to a table using the Cross-Reference function, when I
click on Insert Cross Reference and I select Table in the combo box,
the list is empty. So I cannot make any reference to a table. I've
tried to do a Ctrl-A - F9 to update everything, but no change.

Could someone help me ?

Regards,

Frédéric
.

(solved with Frédéric)

FYI : The problem was that the original document is edited in English
Word, and the field codes for the tables are of the form "SEQ
Table ..." .
It appears that the french version of Word (used by Frederic) expects
codes like "SEQ Tableau ..." .

Toggling field codes in the whole document and doing a search/replace
within the field codes solved the problem.

--p.


On 15 déc, 15:01, DeanH wrote:
The Table “captions” have probably been created with an auto numbering field
and not by using the Caption creation process, if so you will probably see
the numbers within the Numbered Item list in the Cross-Reference dialog but
possibly only the number and no Label and no Title.
If you are only cross-referencing some of the tables, you can bookmark the
table caption and cross-reference to that Bookmark.
Or go through the document replacing all the duff captions with correct
Captions, to speed up the process this could be possible with Find/Replace
(depending on the repetitive characters used) or using the Select Browse
Object and F4 combination, then create a new TOC for the Table labels, and do
the cross-referencing.

Hope this helps
DeanH

"Frederic Houbie" wrote:
Hello,

I've received a Word document that contain several tables. These
tables have a legend with auto numbering. At the beginning of the
document, I *have a List of Tables, which is correct, with all the
tables and that I can update. But when I try to put somewhere in the
text a reference to a table using the Cross-Reference function, when I
click on Insert Cross Reference and I select Table in the combo box,
the list is empty. So I cannot make any reference to a table. I've
tried to do a Ctrl-A - F9 to update everything, but no change.

Could someone help me ?

Regards,

Frédéric
.

Hi Stefan,

I found the problem. in the captions of the tables, I had "SEQ Table"
field, and it seems my word version is looking for "SEQ Tableau" for
Cross references..... Which means that Word is not managing References
in the same way, depending on the language of your Word version I
suppose ... Very strange.

Thanks for your help.

Frédéric

On Dec 15, 2:35*pm, "Stefan Blom"
wrote:
In the Cross-reference dialog box, you can only make use of the "Table"
category if you inserted table captions via the Caption dialog box.

If you have been using auto numbering (as it appears), create your
cross-references via the "Numbered item" category instead.

--
Stefan Blom
Microsoft Word MVP

"Frederic Houbie" wrote in message

...
Hello,

I've received a Word document that contain several tables. These
tables have a legend with auto numbering. At the beginning of the
document, I *have a List of Tables, which is correct, with all the
tables and that I can update. But when I try to put somewhere in the
text a reference to a table using the Cross-Reference function, when I
click on Insert Cross Reference and I select Table in the combo box,
the list is empty. So I cannot make any reference to a table. I've
tried to do a Ctrl-A - F9 to update everything, but no change.

Could someone help me ?

Regards,

Frédéric

I see. Yes, the *default* caption labels depend on your language version of
Word. But note that you can add the desired label (via the Caption dialog
box); it will then be available in the Cross-reference dialog box.

Alternatively, you can change the SEQ fields in the document, which is what
you are describing in your other message.

--
Stefan Blom
Microsoft Word MVP



"Frederic Houbie" wrote in message
...
Hi Stefan,

I found the problem. in the captions of the tables, I had "SEQ Table"
field, and it seems my word version is looking for "SEQ Tableau" for
Cross references..... Which means that Word is not managing References
in the same way, depending on the language of your Word version I
suppose ... Very strange.

Thanks for your help.

Frédéric

On Dec 15, 2:35 pm, "Stefan Blom"
wrote:
In the Cross-reference dialog box, you can only make use of the "Table"
category if you inserted table captions via the Caption dialog box.

If you have been using auto numbering (as it appears), create your
cross-references via the "Numbered item" category instead.

--
Stefan Blom
Microsoft Word MVP

"Frederic Houbie" wrote in message

...
Hello,

I've received a Word document that contain several tables. These
tables have a legend with auto numbering. At the beginning of the
document, I have a List of Tables, which is correct, with all the
tables and that I can update. But when I try to put somewhere in the
text a reference to a table using the Cross-Reference function, when I
click on Insert Cross Reference and I select Table in the combo box,
the list is empty. So I cannot make any reference to a table. I've
tried to do a Ctrl-A - F9 to update everything, but no change.

Could someone help me ?

Regards,

Frédéric