Footnotes and Index

I am compiling an index of names from the text of a book.
The book has footnotes, which are at the bottom of each page.

I want to include names *only* from the main text, excluding the footnotes.

But if I select a name from the main text for my index and then click on
"Mark All" on the index-making box, it marks the name in the main text and in
the footnotes.

How do I exclude the footnotes from my Index?
Thank you
[I posted this message on the Tables forum but I think it belongs here?]


--
Phyllis

Was this answered in .tables? I have a vague thought that involves deleting
all XE fields in Footnote Reference style after the fact, which is not
ideal.

By the way, the formatting.longdocs groups is probably the most appropriate
place.


On 6/8/05 12:25 PM, "pbirn" wrote:


I am compiling an index of names from the text of a book.
The book has footnotes, which are at the bottom of each page.

I want to include names *only* from the main text, excluding the footnotes.

But if I select a name from the main text for my index and then click on
"Mark All" on the index-making box, it marks the name in the main text and in
the footnotes.

How do I exclude the footnotes from my Index?
Thank you
[I posted this message on the Tables forum but I think it belongs here?]


--
Daiya Mitchell, MVP Mac/Word
Word FAQ: http://www.word.mvps.org/
MacWord Tips: http://www.word.mvps.org/MacWordNew/
What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/

It would have to be Footnote Text style, not Footnote Reference, but this is
actually a pretty good idea. I have never used Mark All myself, preferring
to insert XE fields by hand.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Daiya Mitchell" wrote in message
.. .
Was this answered in .tables? I have a vague thought that involves
deleting
all XE fields in Footnote Reference style after the fact, which is not
ideal.

By the way, the formatting.longdocs groups is probably the most
appropriate
place.


On 6/8/05 12:25 PM, "pbirn" wrote:


I am compiling an index of names from the text of a book.
The book has footnotes, which are at the bottom of each page.

I want to include names *only* from the main text, excluding the
footnotes.

But if I select a name from the main text for my index and then click on
"Mark All" on the index-making box, it marks the name in the main text
and in
the footnotes.

How do I exclude the footnotes from my Index?
Thank you
[I posted this message on the Tables forum but I think it belongs here?]


--
Daiya Mitchell, MVP Mac/Word
Word FAQ: http://www.word.mvps.org/
MacWord Tips: http://www.word.mvps.org/MacWordNew/
What's an MVP? A volunteer! Read the FAQ:
http://mvp.support.microsoft.com/

As I was typing it, something did seem wrong about Footnote Reference....

After the fact, I realized I could check in m.p.w.tables, but I didn't see a
similar post. Guess I'll wait for the poster to confirm presence before
taking the time to break down the details.


On 6/8/05 9:13 PM, "Suzanne S. Barnhill" wrote:

It would have to be Footnote Text style, not Footnote Reference, but this is
actually a pretty good idea. I have never used Mark All myself, preferring
to insert XE fields by hand.

--
Daiya Mitchell, MVP Mac/Word
Word FAQ: http://www.word.mvps.org/
MacWord Tips: http://www.word.mvps.org/MacWordNew/
What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/

I am "confirming my presence" as the poster.
I am afraid that I don't know what "m.p.w. tables" are but I would
appreciate any thoughts you might have on the problem.

Entering all the names manually seems like so much extra work!
Thank you
--
Phyllis


"Daiya Mitchell" wrote:

As I was typing it, something did seem wrong about Footnote Reference....

After the fact, I realized I could check in m.p.w.tables, but I didn't see a
similar post. Guess I'll wait for the poster to confirm presence before
taking the time to break down the details.


On 6/8/05 9:13 PM, "Suzanne S. Barnhill" wrote:

It would have to be Footnote Text style, not Footnote Reference, but this is
actually a pretty good idea. I have never used Mark All myself, preferring
to insert XE fields by hand.

--
Daiya Mitchell, MVP Mac/Word
Word FAQ: http://www.word.mvps.org/
MacWord Tips: http://www.word.mvps.org/MacWordNew/
What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/

Manually is much the safest way. See
http://word.mvps.org/FAQs/Numbering/CreateIndex.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"pbirn" wrote in message
...
I am "confirming my presence" as the poster.
I am afraid that I don't know what "m.p.w. tables" are but I would
appreciate any thoughts you might have on the problem.

Entering all the names manually seems like so much extra work!
Thank you
--
Phyllis


"Daiya Mitchell" wrote:

As I was typing it, something did seem wrong about Footnote
Reference....

After the fact, I realized I could check in m.p.w.tables, but I didn't
see a
similar post. Guess I'll wait for the poster to confirm presence before
taking the time to break down the details.


On 6/8/05 9:13 PM, "Suzanne S. Barnhill" wrote:

It would have to be Footnote Text style, not Footnote Reference, but
this is
actually a pretty good idea. I have never used Mark All myself,
preferring
to insert XE fields by hand.

--
Daiya Mitchell, MVP Mac/Word
Word FAQ: http://www.word.mvps.org/
MacWord Tips: http://www.word.mvps.org/MacWordNew/
What's an MVP? A volunteer! Read the FAQ:
http://mvp.support.microsoft.com/

Well, do read this link about AutoMark, though I'm not sure I agree with it
myself.
http://word.mvps.org/faqs/formatting/Createindex.htm

My suggestion would be after using AutoMark, let it mark everything, then
use Find and Replace (F&R) to find all the index fields in the footnotes and
replace them with nothing.

First, do a Save As of the doc in case this goes wrong, so that you are
doing it on a copy. Also, if you use AutoMark again, you will have to do
this again.

Click ¶ on the standard toolbar to turn on Hidden Text so that the fields
are showing. Press alt-F9 to toggle field codes, so that field codes are
showing. I would use Normal View, click View | Footnotes, and expand the
footnote pane to most of the page so that you can see what you are doing
more easily. And put the cursor in the notes, so that it will search them
first.

Bring up Edit| Replace. Click More to expand the dialog. Type ^19 XE in
the Find box, then go down to the Format menu in the F&R dialog and use
Format Style to format the Find box as Footnote Text. This will search for
all index fields (^19 XE) that are in the style Footnote Text. (all
footnotes are formatted as Footnote Text automatically)

Put the cursor in the Replace box but type nothing.

Click Replace All (you might want to do a couple Replace one, Find Next
first to make sure it is working right--I just experimented on about 2
fields, not a very thorough test).

On 6/9/05 3:26 AM, "pbirn" wrote:

I am "confirming my presence" as the poster.
I am afraid that I don't know what "m.p.w. tables" are but I would
appreciate any thoughts you might have on the problem.

Entering all the names manually seems like so much extra work!
Thank you

--
Daiya Mitchell, MVP Mac/Word
Word FAQ: http://www.word.mvps.org/
MacWord Tips: http://www.word.mvps.org/MacWordNew/
What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/

Great idea!
I am going to try it now.
Thank you very very much
--
Phyllis


"Daiya Mitchell" wrote:

Well, do read this link about AutoMark, though I'm not sure I agree with it
myself.
http://word.mvps.org/faqs/formatting/Createindex.htm

My suggestion would be after using AutoMark, let it mark everything, then
use Find and Replace (F&R) to find all the index fields in the footnotes and
replace them with nothing.

First, do a Save As of the doc in case this goes wrong, so that you are
doing it on a copy. Also, if you use AutoMark again, you will have to do
this again.

Click ¶ on the standard toolbar to turn on Hidden Text so that the fields
are showing. Press alt-F9 to toggle field codes, so that field codes are
showing. I would use Normal View, click View | Footnotes, and expand the
footnote pane to most of the page so that you can see what you are doing
more easily. And put the cursor in the notes, so that it will search them
first.

Bring up Edit| Replace. Click More to expand the dialog. Type ^19 XE in
the Find box, then go down to the Format menu in the F&R dialog and use
Format Style to format the Find box as Footnote Text. This will search for
all index fields (^19 XE) that are in the style Footnote Text. (all
footnotes are formatted as Footnote Text automatically)

Put the cursor in the Replace box but type nothing.

Click Replace All (you might want to do a couple Replace one, Find Next
first to make sure it is working right--I just experimented on about 2
fields, not a very thorough test).

On 6/9/05 3:26 AM, "pbirn" wrote:

I am "confirming my presence" as the poster.
I am afraid that I don't know what "m.p.w. tables" are but I would
appreciate any thoughts you might have on the problem.

Entering all the names manually seems like so much extra work!
Thank you

--
Daiya Mitchell, MVP Mac/Word
Word FAQ: http://www.word.mvps.org/
MacWord Tips: http://www.word.mvps.org/MacWordNew/
What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/

That does work, Spectacular!
Thanks so much
(And sorry for posting on the other forum)
--
Phyllis


"Daiya Mitchell" wrote:

Well, do read this link about AutoMark, though I'm not sure I agree with it
myself.
http://word.mvps.org/faqs/formatting/Createindex.htm

My suggestion would be after using AutoMark, let it mark everything, then
use Find and Replace (F&R) to find all the index fields in the footnotes and
replace them with nothing.

First, do a Save As of the doc in case this goes wrong, so that you are
doing it on a copy. Also, if you use AutoMark again, you will have to do
this again.

Click ¶ on the standard toolbar to turn on Hidden Text so that the fields
are showing. Press alt-F9 to toggle field codes, so that field codes are
showing. I would use Normal View, click View | Footnotes, and expand the
footnote pane to most of the page so that you can see what you are doing
more easily. And put the cursor in the notes, so that it will search them
first.

Bring up Edit| Replace. Click More to expand the dialog. Type ^19 XE in
the Find box, then go down to the Format menu in the F&R dialog and use
Format Style to format the Find box as Footnote Text. This will search for
all index fields (^19 XE) that are in the style Footnote Text. (all
footnotes are formatted as Footnote Text automatically)

Put the cursor in the Replace box but type nothing.

Click Replace All (you might want to do a couple Replace one, Find Next
first to make sure it is working right--I just experimented on about 2
fields, not a very thorough test).

On 6/9/05 3:26 AM, "pbirn" wrote:

I am "confirming my presence" as the poster.
I am afraid that I don't know what "m.p.w. tables" are but I would
appreciate any thoughts you might have on the problem.

Entering all the names manually seems like so much extra work!
Thank you

--
Daiya Mitchell, MVP Mac/Word
Word FAQ: http://www.word.mvps.org/
MacWord Tips: http://www.word.mvps.org/MacWordNew/
What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/

Glad it worked, thanks for confirming the experiment was successful.

No apologies needed really--it's just that if you scatter multiple posts in
multiple forums people might waste their time giving you help you already
received and no longer need, so it's really annoying. (aka multi-posting)

You'll notice that I posted my directions to two forums in the same messages
(aka cross-posting), so that the replies showed up both places and anyone
seeing the thread in one group would know that they didn't need to answer it
(unless correcting me in some way


On 6/9/05 1:07 PM, "pbirn" wrote:

That does work, Spectacular!
Thanks so much
(And sorry for posting on the other forum)

--
Daiya Mitchell, MVP Mac/Word
Word FAQ: http://www.word.mvps.org/
MacWord Tips: http://www.word.mvps.org/MacWordNew/
What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/