Indexing Problems

I am using Windows XP SP2 and Office 2003 SP1. I have a lengthy document
100+ pages long of text that I want to index. I have created a
concordance file and stripped all formatting from it and done everything
possible to make it as generic as I can. The problem is that no matter
what I do the index is created with very strange formatting.

For example:

Some words are in all caps
Some words are underlined
Some words are bold
Some words are bold all caps
Even though I am using the index style some words have a different font
and point size.
The concordance file will have the following entry: accessory use
It will appear in the index on three lines as follows:
accessory use
Accessory use
Accessory Use

What am I doing wrong? Thanks for the help.

Bob Kufrin

G'day ,

If you email the doc I can check it out for you, but there are several
likely culprits. One is the Index switches in use and the other is
character formatting around the actual XE field (View Hidden Text to
see them) and / or the presence of MERGEFORMAT.

Steve Hudson - Word Heretic
Want a hyperlinked index? S/W R&D? See WordHeretic.com

steve from wordheretic.com (Email replies require payment)


reckoned:

I am using Windows XP SP2 and Office 2003 SP1. I have a lengthy document
100+ pages long of text that I want to index. I have created a
concordance file and stripped all formatting from it and done everything
possible to make it as generic as I can. The problem is that no matter
what I do the index is created with very strange formatting.

For example:

Some words are in all caps
Some words are underlined
Some words are bold
Some words are bold all caps
Even though I am using the index style some words have a different font
and point size.
The concordance file will have the following entry: accessory use
It will appear in the index on three lines as follows:
accessory use
Accessory use
Accessory Use

What am I doing wrong? Thanks for the help.

Bob Kufrin

In article ,
says...
G'day ,

If you email the doc I can check it out for you, but there are several
likely culprits. One is the Index switches in use and the other is
character formatting around the actual XE field (View Hidden Text to
see them) and / or the presence of MERGEFORMAT.

Steve Hudson - Word Heretic
Want a hyperlinked index? S/W R&D? See WordHeretic.com
Steve: I appreciate your prompt response and offer to help.
The text is 1252k and the concordance file is 420k. The zip
is 336k.
I checked the word document after I ran the index function
and found all kinds of formatting inside the {xe."text"}.
For some reason Word is creating formatting for some but
not all the instances of a indexed word. I will send them
as zipped files. Thank you again.

Steve: I appreciate your prompt response. I can email you both documents. The text is 1252k and the concordance file is 420k.
I d
steve from wordheretic.com (Email replies require payment)


reckoned:

I am using Windows XP SP2 and Office 2003 SP1. I have a lengthy document
100+ pages long of text that I want to index. I have created a
concordance file and stripped all formatting from it and done everything
possible to make it as generic as I can. The problem is that no matter
what I do the index is created with very strange formatting.

For example:

Some words are in all caps
Some words are underlined
Some words are bold
Some words are bold all caps
Even though I am using the index style some words have a different font
and point size.
The concordance file will have the following entry: accessory use
It will appear in the index on three lines as follows:
accessory use
Accessory use
Accessory Use

What am I doing wrong? Thanks for the help.

Bob Kufrin




--
Bob Kufrin

Steve: Please confirm that you received the zip file I had
some problems sending it out. So I will send it again.



says...
In article ,
says...
G'day ,

If you email the doc I can check it out for you, but there are several
likely culprits. One is the Index switches in use and the other is
character formatting around the actual XE field (View Hidden Text to
see them) and / or the presence of MERGEFORMAT.

Steve Hudson - Word Heretic
Want a hyperlinked index? S/W R&D? See WordHeretic.com
Steve: I appreciate your prompt response and offer to help.
The text is 1252k and the concordance file is 420k. The zip
is 336k.
I checked the word document after I ran the index function
and found all kinds of formatting inside the {xe."text"}.
For some reason Word is creating formatting for some but
not all the instances of a indexed word. I will send them
as zipped files. Thank you again.

Steve: I appreciate your prompt response. I can email you both documents. The text is 1252k and the concordance file is 420k.
I d
steve from wordheretic.com (Email replies require payment)


reckoned:

I am using Windows XP SP2 and Office 2003 SP1. I have a lengthy document
100+ pages long of text that I want to index. I have created a
concordance file and stripped all formatting from it and done everything
possible to make it as generic as I can. The problem is that no matter
what I do the index is created with very strange formatting.

For example:

Some words are in all caps
Some words are underlined
Some words are bold
Some words are bold all caps
Even though I am using the index style some words have a different font
and point size.
The concordance file will have the following entry: accessory use
It will appear in the index on three lines as follows:
accessory use
Accessory use
Accessory Use

What am I doing wrong? Thanks for the help.

Bob Kufrin

--
Bob Kufrin

If you are trying to post it to this NG, don't! Send it directly to Steve's
email.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Bob Kufrin" wrote in message
.. .
Steve: Please confirm that you received the zip file I had
some problems sending it out. So I will send it again.



says...
In article ,
says...
G'day ,

If you email the doc I can check it out for you, but there are several
likely culprits. One is the Index switches in use and the other is
character formatting around the actual XE field (View Hidden Text to
see them) and / or the presence of MERGEFORMAT.

Steve Hudson - Word Heretic
Want a hyperlinked index? S/W R&D? See WordHeretic.com
Steve: I appreciate your prompt response and offer to help.
The text is 1252k and the concordance file is 420k. The zip
is 336k.
I checked the word document after I ran the index function
and found all kinds of formatting inside the {xe."text"}.
For some reason Word is creating formatting for some but
not all the instances of a indexed word. I will send them
as zipped files. Thank you again.

Steve: I appreciate your prompt response. I can email you both
documents. The text is 1252k and the concordance file is 420k.
I d
steve from wordheretic.com (Email replies require payment)


reckoned:

I am using Windows XP SP2 and Office 2003 SP1. I have a lengthy
document
100+ pages long of text that I want to index. I have created a
concordance file and stripped all formatting from it and done
everything
possible to make it as generic as I can. The problem is that no
matter
what I do the index is created with very strange formatting.

For example:

Some words are in all caps
Some words are underlined
Some words are bold
Some words are bold all caps
Even though I am using the index style some words have a different
font
and point size.
The concordance file will have the following entry: accessory use
It will appear in the index on three lines as follows:
accessory use
Accessory use
Accessory Use

What am I doing wrong? Thanks for the help.

Bob Kufrin

--
Bob Kufrin