Hi Sandra

On file formats - nothing beats experimentation, but Word can make use of
EPS files. You'll find the screen display is poor (it uses the TIFF preview
stored in the EPS) but the EPS does get used when output to a PS printer
driver (which is what Distiller is). Since your final production is not via
Word, presumably you'll keep the graphics external to the file and linked,
so I don't think there's any reason not to use EPS for vector graphics if
that's likely to work best with the page layout program.

Figure placement - Frames (the old type, not Web frames) are often a good
alternative. Unlike a text box they are 'inline', but can be positioned
freely. You can add a frame to a style, and if you base your caption style
on the framed graphic style you will find the two will live together in the
same frame. The only problem you may have is that there can be some odd
effects where text alongside a frame is 'attracted' to it, rather than using
its proper indent. Again it's well worth experimenting here - including what
happens when you export to your page layout program (in InDesign, IIRC,
framed text will appear at the position it is anchored, while text boxes all
appear at the end.)

Or you could use negative indents (outdents) to place the figures and
captions.

If neither of these do what you want and you have to use floating pictures
or text boxes, the way to control them is to get on top of anchor
behaviour - I find it's usually best to lock the anchor to a paragraph that
will be on the same page as the floater, whether or not you position the
floater wrt the paragraph or the page.

Hope this is some help.

--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk
Word MVP FAQ site: http://www.word.mvps.org

"Sandra Jensen" wrote in message
om...
Thanks Jezebel - very helpful.
I do have a further question about using graphics....

Just to be clear on my situation:
I'm working on a mac with Word 2004; my file will be emailed to others
on PCs; I don't have control over final printing; it's a long document
(about 300 pages). It will be converted to a PDF as well as printed
from the Word Doc (and probably imported into a page layout programme
for final production...how, I believe, this document should have been
created in the first place...but that wasn't my decision)

There are a number of images and graphics to be used in this
document. I will definitely only insert these once I've finished all
the rest of the formatting. However:

- What is the best file format to use? ( I can do all
converting/resizing myself in Photoshop) - I realize there will be a
conflict between image quality and bloating the document itself...
would PNG be the way to go? I've always thought EPS or TIFF, but I
believe these may be too heavy and not usuable by some versions of
Word. I could create an EPS as well and have it available in case it
is needed.


- How best to place/format the images in the document? I believe using
styles and inline with text is best, however I have set up a deep left
hand
indent to my body text, and I would like to offset some images so they
fall half in the text and half in the wide left margin, and have the
text run around the image. I will also need to place a caption or an
photo credit underneath the image ( none of which need to be
referenced by a TOC or elsewhere).

I believe floating graphics are difficult to control, as are text
boxes, which seem to be the solution to what I want to do. Is there
any other way?

thanks in advance,
Sandra