Lee Ann

It really depends on what you are trying to show ... and be aware that
queries "grab" the data, but reports (or forms) display it.

So it really shouldn't matter if some of the fields are duplicated in the
query results because you can use report features to "hide duplicates", or
use the Sorting/Grouping feature in reports to create a "GroupBy" section,
with details beneath it.

Good luck!

Regards

Jeff Boyce
Microsoft Access MVP

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"Lee Ann" wrote in message
...
I have a query with fields from different tables. Two or three of these
field may have one or more entries. When I run the query, if it displays
a
record where there are multiple entries for a particular field, it will
list
the record multiple times. An example: This DB involves officers using
force - if there is more than one officer involved, each one will be
listed
with the applicable level of force and if the subject is arrested, there
may
be one or more charges enterer - assuming there are 2 officers with 3
charges, that record may be listed 5 or 6 times, but the multiple
information
will be correct (i.e., different officers are listed with the different
charges).

I'm not sure how to go about only showing one record with the multiple
information pertinent to the record - if this should be corrected in the
query or the way the results would be shown on a report based on the
query.

Here is the SQL information:

SELECT TblIncident.DateTimeofIncident, TblIncident.NatureofIncident,
TblLocationType.LocationType, TblCity.City, TblIncident.Sector,
[DeputyLastName] & "," & [DeputyFirstName] AS Expr1, TblShift.Shift,
TblTypeofForce.TypeofForce, TblSuspect.SuspectAge,
TblNationality.Nationality, TblDemeanorType.DemeanorType,
TblDisposition.Disposition, TblCharges.Charges
FROM TblShift INNER JOIN (TblTypeofForce INNER JOIN ((TblNationality INNER
JOIN (TblDemeanorType INNER JOIN TblSuspect ON
TblDemeanorType.DemeanorTypeID
= TblSuspect.DemeanorTypeID) ON TblNationality.NationalityID =
TblSuspect.NationalityID) INNER JOIN (TblLocationType INNER JOIN
(((TblCity
INNER JOIN TblIncident ON TblCity.CityID = TblIncident.CityID) INNER JOIN
(TblDeputy INNER JOIN TblIncidentDeputy ON TblDeputy.DeputyBadgeNumberID =
TblIncidentDeputy.DeputyBadgeNumberID) ON TblIncident.IncidentNumberID =
TblIncidentDeputy.IncidentNumberID) INNER JOIN ((TblDisposition INNER JOIN
TblIncidentSuspect ON TblDisposition.DispositionID =
TblIncidentSuspect.DispositionID) INNER JOIN (TblCharges INNER JOIN
TblIncidentSuspectCharges ON TblCharges.ChargesID =
TblIncidentSuspectCharges.ChargesID) ON
TblIncidentSuspect.IncidentSuspectID
= TblIncidentSuspectCharges.IncidentSuspectID) ON
TblIncident.IncidentNumberID = TblIncidentSuspect.IncidentNumberID) ON
TblLocationType.LocationTypeID = TblIncident.LocationTypeID) ON
TblSuspect.SuspectID = TblIncidentSuspect.SuspectID) ON
TblTypeofForce.TypeofForceID = TblIncidentDeputy.TypeofForceID) ON
TblShift.ShiftID = TblIncidentDeputy.ShiftID;

Thanks in advance for any assistance.