Thanks for the code Doug.

While running the macro from main document, message
saying "Word has insufficient memory. You will not be able
to undo this action once it is completed. Do you want to
continue?" appeared twice. I hit Yes. All that's happend
was (1) '#' was inserted before and after the bookmark
range in the main document (2) bookmarks.txt created in C
directory (3) merged document created without any
bookmarks (I couldn't see any # reference in there)

Your help much appreciated.

Regards
Latha


-----Original Message-----
If you run the following macro when the mailmerge main
document is active,
it will execute the merge to a new document, split that
new document into
individual documents with each document corresponding to
a record in the
datasource and then it will recreate the bookmarks that
were in the main
document in each of those documents and save and close
them with a filename
"Letter#" where # is a sequential number:

' Throwaway Macro created by Doug Robbins to "preserve"
bookmarks during a
mailmerge
'
Dim abm As Bookmark, bmrange As Range, i As Long, Result
As Document, j As
Long, k As Long
Dim Target As Document, Letter As Range, source As
Document
Set source = ActiveDocument
i = 1
For Each abm In ActiveDocument.Range.Bookmarks
System.PrivateProfileString
("c:\bookmarks.txt", "bookmarkNames",
"bookmark" & i) = abm.Name
abm.Range.InsertBefore "#"
abm.Range.InsertAfter "#"
i = i + 1
Next
With ActiveDocument.MailMerge
.Destination = wdSendToNewDocument
.Execute
End With
Set Result = ActiveDocument
For j = 1 To Result.Sections.Count - 1
Set Letter = Result.Sections(j).Range
Letter.End = Letter.End - 1
Set Target = Documents.Add
Target.Range = Letter
k = 1
Selection.HomeKey wdStory
Selection.Find.ClearFormatting
With Selection.Find
Do While .Execute(FindText:="#*#",
MatchWildcards:=True,
Wrap:=wdFindContinue, Forward:=True) = True
Set bmrange = Selection.Range
bmrange.Characters
(bmrange.Characters.Count).Delete
bmrange.Characters(1).Delete
Target.Bookmarks.Add
System.PrivateProfileString
("c:\bookmarks.txt", "bookmarkNames", "bookmark"
& k), bmrange
k = k + 1
Loop
End With
Target.SaveAs FileName:="Letter" & j
Target.Close
Next j
source.Activate
Selection.HomeKey wdStory
Selection.Find.ClearFormatting
With Selection.Find
Do While .Execute(FindText:="#*#",
MatchWildcards:=True,
Wrap:=wdFindContinue, Forward:=True) = True
Set bmrange = Selection.Range
bmrange.Characters
(bmrange.Characters.Count).Delete
bmrange.Characters(1).Delete
Loop
End With

If your mailmerge maindocument happens to include "#" in
it, replace that
character wherever it appears in the above code with some
other character
that does not appear in the document.
--
Please post any further questions or followup to the
newsgroups for the
benefit of others who may be interested. Unsolicited
questions forwarded
directly to me will only be answered on a paid consulting
basis.

Hope this helps
Doug Robbins - Word MVP
"Latha" wrote in
message
...
Doug

Let me try to explain bit more.

For example, I have a bookmark called bookmark1 which
takes to section 4.1 of the main document and another
bookmark I have was, say bookmark2 which takes to
section
1 highlighting the entire text under section 1; And
these
needs to be carried to the merged document.

Hope this helps.

Regards
Latha

-----Original Message-----
Sorry, that does not mean much. What is the purpose of
the links?

--
Please post any further questions or followup to the
newsgroups for the
benefit of others who may be interested. Unsolicited
questions forwarded
directly to me will only be answered on a paid
consulting
basis.

Hope this helps
Doug Robbins - Word MVP
"Latha" wrote in
message
...
Sorry for not answering your question before, Doug.
The
purpose of the bookmarks is to keep the links from
the
main document. Hope I am clear, if not please let me
know.

Regards
Latha

-----Original Message-----
But what is the purpose of the bookmarks?

--
Please post any further questions or followup to the
newsgroups for the
benefit of others who may be interested.
Unsolicited
questions forwarded
directly to me will only be answered on a paid
consulting
basis.

Hope this helps
Doug Robbins - Word MVP
wrote in
message
...
Thanks for your reply Doug. I wanted to carry over
the
bookmarks from main document to the merged
document;
The
merged document should contain the same bookmarks
from
the
main document. This main document is a template
and
any
merged document should resemble main document.

I am using Excel spreadsheet as data source and
performing
mail merge in Word 2000.

I tried macro code to replace bookmark field with
placeholder in the main document, perform mail
merge
(close main document without saving any changes),
then
in
the merged document replace placeholders with the
bookmark; that worked but the problem is
placeholders
exists in the sense any attempts to delete
placeholder
is
deleting the bookmark.

Please advise. Many thanks in advance.

Regards
Latha

-----Original Message-----
As the name of each bookmark in a document must
be
unique, they are not
retained when you create multiple copies in the
document
as you do when you
execute a mailmerge.

Tell us what the purpose of the bookmarks is and
we
may
be able to tell you
how to do whatever it is in another way.

--
Please post any further questions or followup to
the
newsgroups for the
benefit of others who may be interested.
Unsolicited
questions forwarded
directly to me will only be answered on a paid
consulting
basis.

Hope this helps
Doug Robbins - Word MVP
"Latha"
wrote
in
message
...
Hi

I wanted to know if its possible to retain the
bookmarks
during Mail Merge. If so how??

Regards
Latha

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